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Committee of the Whole Minutes
City of Peterborough
November 6, 2017
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Minutes of the Committee of the Whole Meeting held on November
6, 2017, in the Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 6:30 p.m. in the Council
Chambers, City Hall.
Roll
Call:
Confirmation of Minutes – October 16, 2017
Moved
by Councillor Clarke
That
the minutes of the meetings
of Committee of the Whole held on October 16, 2017 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
Mayor
Bennett declared a perceived interest on agenda item 12, Report CPHR17-006, ATU
1320 (Transit Workers) Collective Bargaining Settlement, as he is part owner of
a firm that operates a taxi service and other transporation activities.
Consent Agenda
Moved
by Councillor Pappas
That
items 8, 10, 13 and 14 be approved as part of the consent agenda.
“CARRIED”
Fire Chief
Report FS17-002
Award of RFP P-27-17 Supply and Delivery of One 2018
Heavy Duty Fire Rescue Pumper
Moved
by Councillor Pappas
That
Council approves the recommendation
outlined in Report FS17-002, dated
November 6, 2017, of the Fire Chief, as follows:
That
RFP P-27-17, for the Supply and Delivery of One 2018 Heavy Duty Fire Rescue
Pumper be awarded to Carl Thibault Fire Trucks Inc, Pierreville, Quebec, J0G
1J0, at a cost of $527,185, plus $68,534.05 HST, for a total cost of
$595,719.05, with an option, at the City’s sole discretion, to enter into
negotiations with Carl Thibault Fire Trucks to purchase up to three additional
pumpers over the next six years.
“CARRIED”
Director
of Planning and Development Services
Report PLHD17-005
2016 Social Infrastructure Fund Year 3 (2018-19)
Allocation
Moved
by Councillor Pappas
That City Council approve the
recommendations outlined in Report PLHD17-005 dated November 6, 2017, of the
Director of Planning and Development Services, as follows:
a)
That the multi-year spending plan
(Program Delivery and Fiscal Plan), developed by the Director of Planning and
Development Services, for the 2016 Social Infrastructure Fund be updated to
allocate additional funding in program year 3 (2018-19);
b) That a By-law
be adopted authorizing the Mayor and Clerk to sign legal agreements and other
documents to provide $1M in capital (federal-provincial 2016-SIF Year 3 and
IAH-E program) funding to Peterborough Housing Corporation for the development
of twelve (12) affordable rental units at the Havelock Affordable Housing and
Assisted Living project on Smith Street in Havelock Ontario, in accordance with
Report PLHD17-005;
c) That staff be authorized to negotiate the
specific terms and conditions of a legal agreement with Peterborough Housing
Corporation for the development of affordable rental housing at the Havelock
Affordable Housing and Assisted Living project on Smith Street in Havelock
Ontario, within the parameters set out in Report PLHD17-005.
d) That the City of
Peterborough as Service Manager for Housing work with the Township of
Havelock-Belmont-Methuen and the County of Peterborough for their required
contributions of property tax concessions and the Ministry of Housing for final
funding approval, as required.
“CARRIED”
Director of Community Services
Report CSSS17-008
Award of RFP P-28-17 Homemaker Services for the City and
County of Peterborough
Moved
by Councillor Pappas
That
Council approve the recommendation outlined in Report CSSS17-008 dated November
6, 2017 of the Director of Community Services, as follows:
That
Request for Proposals Document P-28-17 for Homemaker Services be awarded to We
Care Health Services LP, at a cost not to exceed $600,000 for the 4-year period
January 1, 2018 until December 31, 2021, with the option for extension of
three, one-year terms at the discretion of the City.
“CARRIED”
City
Solicitor and Director of Legal Services
Report OCSRE17-023
Acquisition of a portion of Sutherland Place –
Part 1 on Plan 45R-16483
Moved
by Councillor Pappas
That Council approve the
recommendations outlined in Report OSCRE17-023 dated November 6, 2017, of the
City Solicitor and Director of Legal Services, as follows:
a) That a by-law be
passed to authorize the acquisition of Part 1 on 45R-16483, in the City of
Peterborough for $10,000 plus HST, vendor’s legal fees of $2,000 and land
transfer tax of $60;
b) That a by-law be
passed to establish Part 1 on 45R-16483, in the City of Peterborough, as part
of the public highway named Sutherland Place.
c) That
staff be authorized to enter into an agreement to use Part 2 on Plan 45R- 45R-16483
to temporarily store snow upon the annual payment of $250 to the owners
of 126 Sutherland Place.
“CARRIED”
Director of Community Services
Report CSD17-027
Hiawatha Presentation and update on discussions with
Local First Nations, Métis and Aboriginal Groups
Moved
by Mayor Bennett
That
Council approve the recommendations outlined in Report CSD17-027 dated November
6, 2017, of the Director of Community Services, as follows:
a)
That
a presentation on the Hiawatha First Nation by Chief Laurie Carr be received
for information;
b)
That
the Hiawatha First Nation’s Consultation and Accommodations Standards 2017 be
received and deferred to staff to consider as part of the future report Council
has requested; and
c)
That
the update on communications, consultations and relations with local First Nations,
Métis, and Aboriginal Groups be received.
“CARRIED”
Director of Community Services
Report CSD17-026
TCI Library Strategic Plan Presentation
Greg
Young, TCI Management Inc. made a presentation.
Moved
by Mayor Bennett
That
the Committee of the Whole approve the recommendation outlined in Report
CSD17-026 dated November 6, 2017 as follows:
That
the presentation by TCI Management Inc. on the Library Strategic Plan 2018-2021
be received for information.
“CARRIED”
Director
of Corporate Services
Report CPFS17-066
Community Branding Project Update #3
Gillian
Hill and Klint Davies of BrandHealth Inc. made a presentation.
Moved
by Councillor Haacke
That
Council approve the recommendation outlined in report
CPFS17-066 dated November 6, 2017, of the Director of Corporate Services as
follows:
That a presentation on the
Community Branding Project by Gillian Hill and Klint Davies from BrandHealth
Inc. be received for information.
“CARRIED”
Director
of Utility Services
Report USTR17-018
Strategic Downtown Parking Management Study
Kevin
Jones, Manager of Transportation, made a presentation.
Moved
by Councillor
That Council approve the
recommendations outlined in Report USTR17-018 dated November 6, 2017, of the
Director of Utility Services, as follows:
a)
That
the presentation entitled Strategic Downtown Parking Management Study from staff
be received;
b)
That
the following recommendations contained in the Strategic Downtown Parking Study
be approved as follows:
- That the existing $15 parking
fines for Expired Meter and Overtime Parking be increased to $25 and that
the Comprehensive Parking By-Law 09-136 be amended accordingly;
- That effective January 1, 2018
all monthly parking permits be increased as shown in Table 2 of Report
USTR17-018 and that the Comprehensive Parking By-Law 09-136 be amended
accordingly;
- That effective January 1, 2018
the hourly on-street, surface lot and parking garage parking rates be
increased as shown in Table 2 of Report USTR17-018 and that the
Comprehensive Parking By-Law 09-136 be amended accordingly;
- That any surplus parking revenue
from annual operations (beyond budget forecasts) be transferred to the
Parking Reserve fund, subject to the overall year end position;
- That the 2018 operating budget
for parking be adjusted to convert the existing part time parking
operations assistant to a full time position to improve customer service
and assist in implementation of the Downtown Parking Study
recommendations; and
c)
That
staff be requested to report further on implementation of the remaining
recommendations contained within the Strategic Downtown Parking Management
Study, including any cost implications.
At
the meeting on November 6, 2017 Council added item d):
d)
That
staff report back to Council on the possibility of parking promotions with
businesses in the Central Area.
“CARRIED”
Councillor
Therrien left the meeting at 8:10 p.m.
Board Chair, Peterborough & the Kawarthas Economic
Development
President & CEO, Peterborough & the Kawarthas
Economic Development
Report PKED17-004
PKED 2017 Third Quarter Report
Councilllor
Therrien returned to the meeting at 8:11 p.m.
Moved
by Councillor Therrien
That Council approve the recommendation outlined in Report
PKED17-004 dated November 6, 2017 of the Board Chair and President & CEO of
Peterborough & the Kawarthas Economic Development, as follows:
That Report PKED17-004 and supporting presentation,
providing the Peterborough & the Kawarthas Economic Development 2017 Third
Quarter Report be received.
“CARRIED”
Director of Utility Services
Report USEC17-026
Stormwater Protection Fee and Sewage Rate By-Law
Moved
by Councillor Parnell
That Council approve the recommendations outlined in Report
USEC17-026, dated November 6, 2017 of the Director of Utility Services as
follows:
a)
That
Council receive the presentation on the matter of the Stormwater Protection
Fee;
b)
That
By-Laws 93-18 and 83-46 be repealed and replaced with a By-law To Establish and
Implement the Collection of a Sanitary Sewer Surcharge and Stormwater
Protection Fee appended as Appendix A to Report USEC17-026;
c)
That
Council approve a Stormwater Sewage Rate of $0.054 per square metre of
Effective Runoff Area for 2018;
d)
That
By-law 15-076 be repealed and replaced with a By-law to Appoint Provincial
Offences Officers appended as Appendix B to Report USEC17-026;
e)
That
By-law 15-075, which regulates the discharge of sewage and land drainage in the
City, be repealed and replaced with a By-law to Regulate the Discharge of
Sewage and Land Drainage appended as Appendix C to Report USEC17-026.
“CARRIED”
Director, Planning and Development Services
Report PLHD17-006
Housing is Fundamental 2017
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report PLHD17-006, dated November
6, 2017, of the Director, Planning and Development Services, as follows:
That
the 2017 edition of the Affordable Housing Action Committee’s “Housing is
Fundamental” publication be received for information.
“CARRIED”
Director,
Planning and Development Services
Report PLPD17-052
Increase of Contract Award to Brook McIlroy Inc. for
Trent Research and Innovation Park Master Plan and Phase 1 Detailed Engineering
Design
Moved
by Councillor McWilliams
That Council approve the
recommendation outlined in Report PLPD17-052 dated November 6, 2017, of the
Director, Planning and Development Services, as follows:
That
RFP document P-32-16 for the Trent Research and Innovation Park Master Plan and
Phase 1 Detailed Engineering Design awarded to Brook McIlroy Inc., 161 Spadina
Avenue, 2nd Floor, Toronto, Ontario, M5V 2L6, be increased by
$48,660 from $341,085 to $389,745, plus $50,666.85 for HST, for a total of
$440,411.85.
“CARRIED”
Director
of Corporate Services
Report CPHR17-006
ATU 1320 (Transit Workers) Collective Bargaining
Settlement
Mayor
Bennett, due to his previously declared interest, did not discuss or vote on
the matter.
Moved
by Councillor Vassiliadis
That Council approve the
recommendation outlined in Report CPHR17-006 dated November 6, 2017, of the
Director of Corporate Services as follows:
That
the minutes of settlement between the City and the Amalgamated Transit Union
1320 dated October 24, 2017 that sets out new terms for a Collective Agreement
covering the 6 year period July 1, 2017 to June 30, 2023, as generally
described in Report CPHR17-006, be approved.
“CARRIED”
Director of Utility Services
Report USDIR17-013
Initiation of a Source Separation Organics System to
Include Collection, Processing via a Private/Public Partnership and an
Application to the Municipal GHG Challenge Fund for Grant Funding
Moved
by Councillor Baldwin
Councillor
Parnell left the meeting at 9:37 p.m. and returned at 9:39 p.m.
Councillor
Pappas left the meeting at 9:49 p.m. and returned at 9:51 p.m.
Moved
by Mayor Bennett
That
the Rules of Order be suspended to allow the meeting to continue past the hour
of 10:00 p.m. to complete the agenda.
“CARRIED”
That Council approve the
recommendations outlined in Report USDIR17-013 dated November 6, 2017, of the
Director of Utility Services, as follows:
a)
That
staff develop a program for the City-wide collection of Source Separated
Organics including items such as the provision of green bins, the procurement
of collection trucks and the public education and advertisement campaign
necessary to the success of such a program;
b)
That
the City sole source Triland Excavation and Hauling for the purposes of
developing and implementing a facility to process the City’s Leaf & Yard
Waste and Source Separated Organics initially and potentially to also process
the City’s Biosolid Material from the Wastewater Treatment Plant in the future;
c)
That
staff explore the benefits of a Private/Public Partnership with Triland
Excavation with respect to the provision of organic processing capacity;
d)
That
staff be requested to submit an application to the Municipal GHG Challenge Fund
to support the collection and processing of the City’s Leaf & Yard Waste
and Source Separated Kitchen Organic material; and
e)
That
staff report back on the details related to Recommendations a), b), c) and d)
with information on any Private/Public Partnership arrangement that is
achieved, including financial considerations.
“CARRIED”
Director
of Utility Services
Report USEC17-027
Subdivision Assumption and Regulatory Street Sign By-laws
of Roads and Related Works for Registered Plan 45M-229, 45M-218 and 45M-212
Moved
by Councillor Clarke
That Council approve the
recommendations outlined in Report USEC17-027, dated November 6, 2017, of the
Director of Utility Services as follows:
a)
That
Fairview Estates Subdivision Phase VIII be assumed in accordance with the terms
of the Subdivision Agreement for Plan 45M-229 October, 2007 between the City of
Peterborough and Fairview Estates Peterborough Partnership;
b)
That
Towerhill Developments Inc be assumed in accordance with the terms of the
Subdivision Agreement for Plan 45M-212 July, 2004 between the City of
Peterborough and Towerhill Developments Inc;
c)
That
Towerhill Developments Inc be assumed in accordance with the terms of the
Subdivision Agreement for Plan 45M-218 October, 2004 between the City of
Peterborough and Towerhill Developments Inc;
d)
That
Council approve the By-laws attached as Appendix A to Report USEC17-027 to
formally assume responsibility for the services installed within Plan 45M-229,
Plan 45M-218 and Plan 45M-212 and assume the associated operations, maintenance
and capital reconstruction costs thereof; and
e)
That
Council amend existing By-law 91-56 being a By-law to Designate Through
Highways and Erect Yield Right-of-Way Signs attached as Appendix B to Report
USEC17-027 formally updating the through highways and regulatory street signs.
“CARRIED”
Other Business
Moved by Councillor McWilliams
Councillor Parnell declared a pecuniary
interest as her employer is a driving school.
That staff provide a report on the
congestion and infrastructure damage due to truck driving and driving schools and
the potential for cost reimbursement, such as a user fee or license fee from
schools, within the City of Peterborough.
John
Kennedy
City
Clerk
Councillor
Beamer
Chair