PLANNING COMMITTEE MINUTES

Public Library Board of Trustees

City of Peterborough

March 29, 2016

 

 

 

Minutes of a Meeting of the Public Library Board of Trustees Held on March 29, 2016 at the Library Training Room, 345 Aylmer Street North.

 

The meeting of the Public Library Board of Trustees was called to order at 7:00 p.m. in the Library Training Room, 345 Aylmer Street North.

 

Present:

Leslie Woolcott

Barb Connor

Steven MacDonald

Eric Prevost  

Teresa Kerr, Vice Chair  

 

Regrets:

Mauro DiCarlo

Paul Stern, Chair

Councillor Riel

Councillor Baldwin

 

Staff:

Jennifer Zoethout, Library Manager/CEO

Natalie Garnett, Deputy Clerk
Jennifer Jones, Head Librarian

Ken Doherty, Director of Community Services

Mary Gallop, Manager of Facilities and Special Projects

 

 

Minutes – February 23, 2016

 

Moved by Eric Prevost

 

That the minutes of the Public Library Board of Trustees meeting held on February 23, 2016 be approved as amended.

 

“CARRIED”

 

 


 

Disclosure of Pecuniary Interest

 

There were no disclosures of Pecuniary Interest.

 

Consent Agenda

 

Moved by Barb Connor

 

That items 6 and 7 be approved as part of the Consent Agenda.

 

“CARRIED”

 

 

Library Manager/CEO

Report PPL16-019

DeLaFosse Extended Hours

 

Moved by Barb Connor

 

That the Peterborough Public Library Board of Trustees approve the recommendation outlined in Report PPL16-019 dated March 29, 2016 of the Library Manager/CEO, as follows:

 

That the Library hours of operation at the DeLaFosse Branch for the period of May 2-19, 2016 be approved as follows:

 

Monday-Thursday             10:00 a.m. – 8:00 p.m.

Friday                                    10:00 a.m. – 5:00 p.m.

Saturday                               10:00 a.m. – 5:00 p.m.

 

“CARRIED”

 

 


Library Manager/CEO

Report PPL16-012

Library Manager/CEO Report February/March 2016

 

Moved by Barb Connor

 

That the Peterborough Public Library Board of Trustees approve the recommendation outlined in Report PPL16-012 dated March 29, 2016 of the Library Manager/CEO, as follows:

 

That Report PPL16-012 of the Library Manager/CEO be received for information.

 

“CARRIED”

 

 

Manager of Facilities and Special Projects

Report PPL16-016

Renovation Project Update

 

Mary Gallop, Manager of Facilities and Special Projects provided a presentation on the upcoming Library renovation project.

 

Moved by Steven MacDonald

 

That the Peterborough Public Library Board of Trustees receive Report PPL16-016, dated March 29, 2016 of the Library Manager/CEO, as follows:

 

That the presentation dated March 29, 2016, by Mary Gallop, Special Projects Manager, on the Library Renovation be received for information.

 

“CARRIED”

 

 

Renovation Design for Library

 

Laura Murray, Children’s Services Librarian; Kelly Plunkett, Children’s Services Technician; Karen Bisschop, Information Services Librarian; Laura Gardner, Collection Development Librarian and Patricia Scoffield, Information Services Technician, attended the meeting to discuss a letter provided to the Library Board from staff members regarding concerns with the renovation design for the Library.

 


Moved by Leslie Woolcott

 

That the Peterborough Public Library Board of Trustees receive the presentation and letter dated March 24, 2016 from staff regarding concerns with the renovation design for the Library.

 

“CARRIED”

 

 

The meeting recessed at 8:20 p.m. and resumed at 8:30 p.m.

 

Library Manager/CEO

Report PPL16-017

SOLS Presentation on Municipal/Board Relationships

 

Peggy Malcolm from the Southern Ontario Library Service provided a presentation on the Library Board and municipal relationship.

 

Moved by Leslie Woolcott

 

That the Peterborough Public Library Board of Trustees receive Report PPL16-017, dated March 29, 2016 of the Library Manager/CEO, as follows:

 

That the presentation dated March 29, 2016, by Peggy Malcolm, Library Consultant, SOLS, on the municipal/Board relationship be received for information.

 

“CARRIED”

 

 

Head Librarian

Report PPL16-014

Summer Hours of Operation

 

Moved by Barb Connor

 

That the Library Board approve Report PPL16-014 dated March 29, 2016, as follows:

 

That the proposed change to the Library hours of operation for the period of May 24, 2016 - September 4, 2016 be approved as follows:

Main Branch                                                DeLaFosse Branch

10:00 am - 7:00 pm                                     2:00 pm - 7:00 pm

Monday - Thursday                                   Tuesday, Thursday

 

10:00 am - 5:00 pm                                     10:00 am - 3:00 pm

Friday, Saturday                                         Saturday

 

2:00 pm - 5:00 pm

Sunday

 

“CARRIED”

 

 

Library Manager/CEO

Report PPL16-015

Library Services for Refugees

 

Moved by Steven MacDonald

 

That the Peterborough Public Library Board of Trustees receive Report PPL16-015, dated March 29, 2016 of the Library Manager/CEO, as follows:

 

That Report PPL16-015 be received for information.

 

“CARRIED”

 

 

Library Manager/CEO

Report PPL16-013

French Language Resources

 

Moved by Eric Prevost

 

That the Peterborough Public Library Board of Trustees approve the recommendation outlined in Report PPL16-013, dated March 29, 2016 of the Library Manager/CEO as follows:

 

That report PPL16-013 on the Library’s French Language collection be received for information.

 

“CARRIED”

 

Library Manager/CEO

Report PPL16-018

Policy Development Framework

 

Detailed discussion on report PPL16-018 will be deferred.

 

Moved by Barb Connor

 

That the Peterborough Public Library Board of Trustees approve Report PPL16-018, dated March 29, 2016 of the Library Manager/CEO, as follows:

 

That the Library Board receive Policy PPL16-018, regarding Policy Development.

 

“CARRIED”

 

 

Friends of the Library

Verbal Report

Update on Activities

 

Barb Connor provided an update on activities of the Friends of the Library.  The book sale held March 4th generated $11,932.  Friends of the Library have made a donation of $30,000 to the Library.

 

Moved by Eric Prevost

 

That the verbal update from the Friends of the Library be received for information.

 

“CARRIED”

 

 

Library Foundation

Verbal Report

Update on Activities

 

Teresa Kerr provided an update on activities of the Library Foundation. 


Moved by Barb Connor

 

That the verbal update from the Library Foundation be received for information.

 

“CARRIED”

 

 

Other Business

 

The discussion on Extended Library Hours will be deferred to the April meeting.

 

 

Next Meeting

 

The Vice Chair indicated that the next Board meeting will be held on April 26, 2016.

 

 

Adjournment 

 

Moved by Eric Prevost

 

That this meeting of the Public Library Board of Trustees adjourn at 9:30 p.m.

 

"CARRIED"

 

 

Natalie Garnett

Deputy Clerk

 

 

Teresa Kerr

Vice Chair

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