Public Library Board of Trustees
City of Peterborough
March 29, 2016
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Minutes of a Meeting of the Public Library Board of
Trustees Held on March 29, 2016 at the Library Training Room, 345 Aylmer Street
North.
The
meeting of the Public Library Board of Trustees was called to order at 7:00 p.m.
in the Library Training Room, 345 Aylmer Street North.
Present:
Leslie
Woolcott
Barb
Connor
Steven
MacDonald
Eric
Prevost
Teresa
Kerr, Vice Chair
Regrets:
Mauro
DiCarlo
Paul
Stern, Chair
Councillor
Riel
Councillor
Baldwin
Jennifer
Zoethout, Library Manager/CEO
Natalie
Garnett, Deputy Clerk
Jennifer Jones, Head Librarian
Ken
Doherty, Director of Community Services
Mary
Gallop, Manager of Facilities and Special Projects
Minutes – February 23, 2016
Moved
by Eric
Prevost
That
the minutes of the Public Library Board of Trustees meeting held on February 23,
2016 be approved as amended.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Pecuniary Interest.
Consent Agenda
Moved
by Barb Connor
That
items 6 and 7 be approved as part of the Consent Agenda.
“CARRIED”
Library Manager/CEO
Report PPL16-019
DeLaFosse Extended
Hours
Moved
by Barb Connor
That the Peterborough Public Library Board of Trustees
approve the recommendation outlined in Report PPL16-019 dated March 29, 2016 of
the Library Manager/CEO, as follows:
That the Library hours of operation at
the DeLaFosse Branch for the period of May 2-19, 2016 be approved as follows:
Monday-Thursday 10:00 a.m.
– 8:00 p.m.
Friday 10:00
a.m. – 5:00 p.m.
Saturday 10:00
a.m. – 5:00 p.m.
“CARRIED”
Library Manager/CEO
Report PPL16-012
Library Manager/CEO
Report February/March 2016
Moved by Barb Connor
That the Peterborough Public Library Board of Trustees
approve the recommendation outlined in Report PPL16-012 dated March 29, 2016 of
the Library Manager/CEO, as follows:
That Report PPL16-012 of the Library Manager/CEO be
received for information.
“CARRIED”
Manager of Facilities and Special Projects
Report PPL16-016
Renovation Project
Update
Mary Gallop, Manager of Facilities and
Special Projects provided a presentation on the upcoming Library renovation
project.
Moved by Steven MacDonald
That the Peterborough Public Library Board of Trustees
receive Report PPL16-016, dated March 29, 2016 of the Library Manager/CEO, as
follows:
That the presentation dated March 29, 2016, by Mary Gallop,
Special Projects Manager, on the Library Renovation be received for information.
“CARRIED”
Renovation Design for Library
Laura
Murray, Children’s Services Librarian; Kelly Plunkett, Children’s Services
Technician; Karen Bisschop, Information Services Librarian; Laura Gardner,
Collection Development Librarian and Patricia Scoffield, Information Services
Technician, attended the meeting to discuss a letter provided to the Library
Board from staff members regarding concerns with the renovation design for the
Library.
Moved by Leslie Woolcott
That the Peterborough Public Library Board of Trustees
receive the presentation and letter dated March 24, 2016 from staff regarding
concerns with the renovation design for the Library.
“CARRIED”
The
meeting recessed at 8:20 p.m. and resumed at 8:30 p.m.
Library Manager/CEO
Report PPL16-017
SOLS Presentation on Municipal/Board Relationships
Peggy
Malcolm from the Southern Ontario Library Service provided a presentation on
the Library Board and municipal relationship.
Moved by Leslie Woolcott
That the Peterborough Public Library Board of Trustees
receive Report PPL16-017, dated March 29, 2016 of the Library Manager/CEO, as
follows:
That the presentation dated March 29, 2016, by Peggy
Malcolm, Library Consultant, SOLS, on the municipal/Board relationship be
received for information.
“CARRIED”
Head Librarian
Report PPL16-014
Summer Hours of Operation
Moved by Barb Connor
That
the Library Board approve Report PPL16-014 dated March 29, 2016, as follows:
That
the proposed change to the Library hours of operation for the period of May 24,
2016 - September 4, 2016 be approved as follows:
Main
Branch DeLaFosse Branch
10:00
am - 7:00 pm 2:00 pm - 7:00 pm
Monday
- Thursday Tuesday, Thursday
10:00
am - 5:00 pm 10:00 am - 3:00 pm
Friday,
Saturday Saturday
2:00
pm - 5:00 pm
Sunday
“CARRIED”
Library Manager/CEO
Report PPL16-015
Library Services for
Refugees
Moved by Steven MacDonald
That the Peterborough Public Library Board of Trustees
receive Report PPL16-015, dated March 29, 2016 of the Library Manager/CEO, as
follows:
That Report PPL16-015 be received for information.
“CARRIED”
Library Manager/CEO
Report PPL16-013
French Language
Resources
Moved
by Eric Prevost
That the Peterborough Public Library Board of Trustees
approve the recommendation outlined in Report PPL16-013, dated March 29, 2016
of the Library Manager/CEO as follows:
That report PPL16-013 on the Library’s French Language
collection be received for information.
“CARRIED”
Library Manager/CEO
Report PPL16-018
Policy Development
Framework
Detailed
discussion on report PPL16-018 will be deferred.
Moved by Barb Connor
That the Peterborough Public Library Board of Trustees
approve Report PPL16-018, dated March 29, 2016 of the Library Manager/CEO, as
follows:
That the Library Board receive Policy PPL16-018, regarding
Policy Development.
“CARRIED”
Friends of the
Library
Verbal Report
Update on Activities
Barb
Connor provided an update on activities of the Friends of the Library. The
book sale held March 4th generated $11,932. Friends of the Library
have made a donation of $30,000 to the Library.
Moved
by Eric Prevost
That the verbal update from the Friends of the Library be
received for information.
“CARRIED”
Library Foundation
Verbal Report
Update on Activities
Teresa Kerr provided an update on
activities of the Library Foundation.
Moved
by Barb Connor
That the verbal update from the Library Foundation be
received for information.
“CARRIED”
Other Business
The
discussion on Extended Library Hours will be deferred to the April meeting.
Next Meeting
The
Vice Chair indicated that the next Board meeting will be held on April 26, 2016.
Adjournment
Moved
by Eric Prevost
Natalie
Garnett
Deputy
Clerk
Teresa
Kerr
Vice
Chair