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City Council Minutes
City of Peterborough
February 1, 2016
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Minutes of a Meeting of City Council held
on February 1,
2016, in the Council Chambers.
Councillor
McWilliams
Ceremonial
Presentation
The
Walk Friendly Community Award was presented to Mayor Bennett and Council by
Kate Hall of Walk Friendly Ontario.
Confirmation of
Minutes – December 7, 2015 and January 11, 2016
Moved
by Councillor Clarke, second by Councillor Pappas
That the minutes of the meeting of
Council held on December 7, 2015 and January 11, 2016 be approved.
“CARRIED”
Disclosure of
Pecuniary Interests
Mayor
Bennett declared an interest in Item 13, Committee of the Whole Report No. 2, (Report
USTR16-002 - Fleming College Universal Transit Pass Implementation Details) as
he is part-owner of a transportation company.
Councillors
Vassiliadis and Pappas declared interests in Item 6, Committee of the Whole
Report No. 2 (Report CPCLK16-001 - Peterborough Downtown Business Improvement
Area (PDBIA) Sidewalk Sales), as they are members of the DBIA and participating
in the event mentioned in the report.
Registered Delegations:
Jeff
Leal, MPP, brought greetings from the Provincial government.
Delegations Not Registered:
Committee
of the Whole Reports
There
were no delegations.
By-laws
Moved
by Councillor Therrien, seconded by Councillor Pappas
16-002 Being a By-law to Appoint
Parking Enforcement Officers at 2199 Walker Avenue and 220 Murray Street
16-003 Being a By-law to temporarily
exempt certain lands within Registered Plan 55 in the City of Peterborough from
Part Lot Control
16-004 Being a By-law to Appoint
Parking Enforcement Officers at 486 Donegal Street, 30 Alexander Avenue, 117
Herbert Street, 999 Hilliard Street, 290 Parkhill Road East, 900 Dutton Road,
169 Lake Street, 101-121 Anson Street, 130 and 136 Anson Street, 835 Cameron
Street, 850 Fairbairn Street, 372-386 Parkhill Road West, 611 Rogers Street,
665 Crawford Drive, 1190 Hilliard Street, 526 McDonnel Street, and 293 London
Street
16-005 Being a By-law to Designate
252 Parkhill Road West in the City of Peterborough Under the Ontario Heritage
Act, R.S.O. 1990, c. O.18
16-006 Being a By-law to authorize
the execution of an Encroachment Agreement for lands municipally known as 168
Brock Street and 172 Brock Street, in the City of Peterborough
16-007 Being a By-law to authorize
the acquisition of the land municipally known as part of 1844 Ashburnham Drive,
being designated as Part 1 on Reference Plan 45R- 15847, in the City of
Peterborough, in the County of Peterborough
16-008 Being a By-law to authorize
the transfer of lands municipally known as part of 1874 Ashburnham Drive, being
designated as Parts 1, 2 and 3 on Reference Plan 45R- 16117, in the City of
Peterborough, in the County of Peterborough
16-009 Being a By-law to authorize
the transfer of lands municipally known as part of 1838 Ashburnham Drive, being
designated as Part 4 on Reference Plan 45R- 16117, in the City of Peterborough,
in the County of Peterborough
16-010 Being a By-law to authorize
the transfer of lands municipally known as 1821 Fisher Drive, in the City of
Peterborough, in the County of Peterborough, being Part 1 on Plan 45R-15729 to
2499793 Ontario Inc. and to authorize the grant of an Option to 2499793 Ontario
Inc. to acquire Part 2 on Plan 45R-15729
16-011 Being a By-law to authorize
the execution of an Encroachment Agreement for lands municipally known as 1828
Ashburnham Drive, in the City of Peterborough
16-012 Being a By-law to authorize
the acquisition of the land municipally known as part of 1828 Ashburnham Drive,
being designated as Parts 1, 2 and 3 on Reference Plan 45R-15938, in the City of
Peterborough, in the County of Peterborough
and
the said by-laws, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
Moved by Councillor Therrien, seconded
by Councillor Pappas
That the following by-law be read a
first, second and third time:
16-013 Being a By-law to confirm the proceedings of Council at its meeting
held on February 1, 2016.
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
“CARRIED”
John
Kennedy
City
Clerk
Daryl
Bennett
Mayor
Committee of the
Whole Report No. 2
Meeting of January 25,
2016
To the Council of The City of Peterborough for consideration
at its Meeting held February 1, 2016
The Committee of the Whole as a result of its meeting held
on January 25, 2016, recommends as follows:
1. Report of Closed Session
Director of Planning
and Development Services
Report
PLPD16-001
Partial Purchase of
Property at 1828 Ashburnham Drive
That Council approve the
recommendation outlined in Report PLPD16-001 dated January 25, 2016, of the
Director of Planning and Development Services as follows:
That a by-law be passed to authorize
the partial purchase of the property at 1828 Ashburnham Drive, described as
Part 1, 2 and 3 on registered plan 45R-15938, for $120,000.00 plus land
transfer tax of $925.00.
2. Report of Closed Session
Director of Planning
and Development Services
Report PLPD16-002
Partial Purchase of
Property at 1844 Ashburnham Drive
That Council approve the
recommendations outlined in Report PLPD16-002 dated January 25, 2016, of the
Director of Planning and Development Services as follows:
a)
That
a by-law be passed to authorize the partial purchase of the property at 1844
Ashburnham Drive, (As described in Appendix “A”) described as Part Lot 29,
North of Downer Street, PL 1A Peterborough, being designated as part 1 on
reference plan 45R- 15847 for $115,000.00 plus land transfer tax of $875.00.
b)
That
a by-law be passed to authorize the sale of approximately 685 sq meters of the
property at 1874 Ashburnham Drive, (As per Appendix “A”) and described as Parts
1, 2 and 3 on Reference Plan 45R-16117 for the amount of $30,000.00.
c)
That
a by-law be passed to authorize the sale of the property at 1838 Ashburnham
Drive, (as per Appendix “B”) and described as Part 4 on Reference Plan
45R-16117, for $115,000.00.
3. Report of Closed Session
Director, Planning
and Development Services
Report PLPD16-011
Sale of Property at
1821 Fisher Drive
That
Council approve the recommendations outlined in Report PLPD16-011 dated January
25, 2016, of the Director, Planning and Development Services, as follows:
a)
That
a by-law be passed to authorize the sale of 2.4 hectares (5.94 acres) of
industrial land, known municipally as 1821 Fisher Drive (being Part 1 Plan
45R-15729), to 2499793 Ontario Inc. at a sale price of $237,600 plus land transfer
tax of $2,101.
b)
That
the by-law include an Option in favour of 2499793 Ontario Inc. to acquire the
adjoining 3 acre parcel (Part 2 Plan 45R-15729) at the price of $40,000 per
acre.
4. Board Chair, Peterborough Economic Development
Report PED16-001
PED 2015 Fourth
Quarter Update
That Council approve the
recommendation outlined in Report PED16-001 of the Board Chair of Peterborough
Economic Development, as follows:
That Report PED16-001
providing the Peterborough Economic Development 2015 Fourth Quarter Report be
received.
5. Director of Utility Services
Report USEC16-001
Contract Extension of
Proposal P-33-13 for Engineering Services to Eliminate Inflow and Infiltration
Sources in the Sanitary System for 2016 and 2017
That Council, approve the recommendation
outlined in Report USEC16-001, dated January 25, 2016 of the Director of
Utility Services, as follows:
That the engineering services
agreement for Proposal P-33-13 for Engineering Services to Eliminate Inflow and
Infiltration Sources in the Sanitary System be extended for 2016 and 2017 to
Cole Engineering Group Ltd, 70 Valleywood Drive, Markham, Ontario, L3R 4T5 at a
cost of $640,628.28 plus $83,281.68 HST for a total cost of $723,909.95 to
cover both 2016 and 2017.
6. City Clerk
Report CPCLK16-001
Peterborough Downtown
Business Improvement Area (PDBIA) Sidewalk Sales
That Council approve the
recommendations outlined in
Report cPCLK16-001, dated January
25, 2016 of the City Clerk, as follows:
a)
That
the merchants within the Peterborough Downtown Business Improvement Area be
granted permission to conduct a Sidewalk Sale on Saturday, June 4, 2016 from
8:00 a.m. to 5:00 p.m. during the Taste of Downtown event held on Charlotte
Street between Aylmer Street and George Street, and
b)
That
the merchants within the Peterborough Downtown Business Improvement Area be granted permission to conduct a Sidewalk Sale July 16,
2016 from 8:00 a.m. to 6:00 p.m. as part of the annual Pulse event.
7. Director of Community Services
Report CSD16-004
Presentation on
Agricultural Society Strategic Plan
That Council approve the
recommendations outlined in Report CSD16-004, dated January 25, 2016, of the
Director of Community Services, as follows:
a)
That
the presentation by Rob Hannam, Harry Stoddart, and Bronwynne Wilton from
Synthesis Agri-Food Network be received for information.
b)
That
the extension of the deadline for submission of the final report to March 31,
2016 be endorsed.
8. Chief Administrative Officer
Report CAO16-001
Peterborough Economic
Development Business Planning for 2016
That Council approve the
recommendation outlined in Report CAO16-001, dated January 25, 2016, of the
Chief Administrative Officer as follows:
That the presentation by Michael
Skinner, Member of the Board of the Greater Peterborough Area Economic
Development Corporation (PED), be received for information.
9. Director of Corporate Services
Report CPFS16-002
Participatory
Budgeting
That Council approve the
recommendations outlined in report CPFS16-002, dated January 25, 2016, of the
Director of Corporate Services as follows:
a)
That the Guide Book, attached as Appendix A to Report CPFS16-002,
form the ground rules for the 2016 Participatory Budgeting Pilot Program.
b) That,
in recognition of incidental costs that may be incurred throughout the PB pilot
project, each ward be allocated up to $1,000 from the 2016 General Contingency;
and that a budget of $2,500 be allocated from the 2016 General Contingency for
the printing of community materials, room rentals, and other incidental costs
for a total PB Administration Budget of $7,500.
10. Director of Corporate Services
Report CPFS16-001
Insurance Program for
2016
That Council approve the
recommendation outlined in Report CPFS16-001, dated January 25, 2016 of the
Director of Corporate Services as follows:
That the Municipal Insurance Program,
as recommended by the City’s Insurance Broker, BFL CANADA Risk and Insurance
Services Inc, 181 University Avenue, Suite 1605, Toronto, Ontario, M5H 3M7, for a one year term from
January 1, 2016 to December 31, 2016, be approved at an estimated cost of
$930,516 plus PST of $55,061.30 for a total of $985,577.30.
11. Director, Planning and Development Services
Report PLPD16-006
Budget Transfer and
Contract Amendment for the Technology Drive Lot Clearing and Grading Tender and
Associated Engineering Consulting Fees
That Council approve the
recommendations outlined in Report PLPD16-006 dated January 25, 2016 of the
Director of Planning and Development Services, as follows:
a) That Council authorize
the transfer of $75,000 from the Capital Levy Reserve to the Peterborough Industrial
Park East Capital Project to cover increased costs due to unforeseen
sub-surface conditions;
b) That the approval
granted in Report PLPD14-065 to award the Clearing and Grading of industrial
property on Technology Drive to Kawartha Capital Corp. at a cost of $367,558.50
plus HST of $47,782.61 for a total of $415,341.11 be increased to a cost not to
exceed $407,116.60 plus HST of $52,925.16 for a total of $460,041.76 for
additional topsoil removal and grading; and
c)
That
the contract for consulting services with D.M. Wills Associates as awarded
through single source approval under the Purchasing Bylaw be increased from
$23,810.00 to $40,000.00 to cover additional fees and expenses incurred to
design, provide contract administration and geotechnical oversight for the
Technology Drive lot clearing and grading project.
12. Director of Utility Services
Report USTR16-001
Award of RFP P-26-15
for Parking Control Services
That Council approve the
recommendation outlined in Report USTR16-001 dated January 25, 2016 of the
Director of Utility Services, as follows:
That RFP P-26-15 for Parking Control
Services be awarded to Securitas Canada, 349 George Street, Suite 206, Peterborough,
Ontario, K9H 3P9 at a cost of $646,164.48 plus $84,001.38 HST for a total of
$730,165.86 per year increased by the lower of 3% or the Average Annual
Provincial Consumer Price index for years 2 thru 5, for a period of five years
starting April 1, 2016 until March 31, 2021, with the option for three one-year
extensions at the sole discretion of the City.
13. Director of Utility Services
Report USTR16-002
Fleming College
Universal Transit Pass
Implementation
Details
That Council approve the recommendations
outlined in Report USTR16-002 dated January 25, 2016, of the Director of
Utility Services, as follows:
a)
That
upon execution of an agreement between the Corporation of the City of
Peterborough and the Fleming Student Administrative Council for the
implementation of a Universal Transit Pass Agreement, the 2016 Operating Budget
for Conventional Transit Operation be adjusted as follows:
i.
The
2016 Operating Budget for Conventional Transit Operation- Wages and Benefits be
increased by $226,000 to accommodate the hiring of two new full time transit
operators effective March 1, 2016 for Phase 1 service beginning in September
2016, plus four additional full time transit operators effective August 2, 2016
for Phase 2 service beginning in January 2017;
ii.
The
2016 Operating Budget for Fleet Maintenance be increased by $26,000 to
accommodate the hiring of one new full time transit vehicle mechanic effective
September 1, 2016;
iii.
The
2016 Operating Budget for Conventional Transit Operation – Fleet be increased
by $38,000 to accommodate increased fuel consumption, repairs and maintenance
costs associated with an estimated increase of 1,600 operating hours for the
Fall Semester beginning September 1, 2016;
iv.
The
2016 Operating Budget for Conventional Transit Operation – Fare Revenue be
increased by a net amount of $140,000 to reflect additional fare revenue
associated with the Phase 1 implementation of an estimated 1600 operating hours
for the Fall Semester beginning September 1, 2016; and
v.
The
additional net requirement of $150,000 for the 2016 budget year be funded from
the Provincial Gas Tax Reserve Fund.
14. National Basic Income Guarantee
That staff provide a report that
outlines the issues related to a national Basic Income Guarantee as referenced
in the City of Kingston resolution of December 15, 2015.
15. Public
Art on Green Hydro Boxes
That staff provide a report on the use
of the green utility hydro boxes, located on residential properties, for public
art or advertisement purposes.
Submitted
by,
Councillor
Beamer, Chair
January
25, 2016