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Committee of the Whole Minutes
City of Peterborough
April 18, 2017
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Minutes of the Committee of the Whole Meeting held on
April 18, 2017, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 6:00 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss one item under Section 239(2)(e) Litigation
or potential litigation, including matters before administrative tribunals,
affecting the municipality or local board.
“CARRIED”
Committee
moved out of Closed Session at 6:32 p.m.
Committee
reconvened in Open Session at 6:38 p.m. in the Council Chambers.
Confirmation of Minutes – March 27, 2017
Moved
by Councillor Clarke
That
the minutes of the meeting
of Committee of the Whole held on March 27, 2017 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
Mayor
Bennett declared conflicts with item 5, Report USTR17-005 – Community CarShare
and item 9, Report USTR17-011 – Approval for Budget Transfer to Purchase One
Low Floor – Community Bus, as he owns a taxi cab company and other
transportation related businesses.
Report of Closed Session
Director of Planning and Development Services
Report PLPD17-021
Emergency Measures Taken to Repair the Airport Holding
Bay
Moved
by Mayor Bennett
That Council approve the
recommendation outlined in Report PLPD17-021 dated April 18, 2017, from the
Director, Planning and Development Services, as follows:
That
Council receive as information, that due to an Emergency with the condition of
the holding bay, an amount of $211,875.15 plus HST of $27,543.77 for a total
cost of $239,418.92 was funded from the Capital Levy Reserve to pay Drain Bros.
Excavating Ltd. for work to repair the holding bay at the Peterborough
Municipal Airport.
“CARRIED”
Consent Agenda
Moved
by Councillor Parnell
That
items 8, 12, 13, and 14 be approved as part of the consent agenda.
“CARRIED”
Director of Utility Services
Report USTR17-010
Calendar Parking Restriction on Dickson Street
Moved
by Councillor Parnell
That Council approve the
recommendation outlined in Report USTR17-010 dated April 18, 2017, of the
Director of Utility Services, as follows:
That
Calendar Parking be implemented on Dickson Street from Murray Street to
McDonnel Street.
“CARRIED”
Director of Corporate Services
Report CPFS17-014
Contract Extension – Purchasing Card Services
Moved
by Councillor Parnell
That Council approve the recommendation
outlined in Report CPFS17-014, dated April 18, 2017 of the Director of
Corporate Services, as follows:
That the City of
Peterborough enter into an agreement with U.S. Bank National Association, 120
Adelaide Street West, Suite 2300, Toronto, Ontario, M5H 1T1, for the supply of
Purchasing Card Services for the five-year period May 1, 2017 to April 30,
2022.
“CARRIED”
City Clerk
Report CPCLK17-008
Peterborough Housing Corporation (PHC) Board Appointments
Moved
by Councillor Parnell
That
Council approve the recommendation outlined in Report CPCLK17-008 dated April
18, 2017, of the City Clerk, as follows:
That
Bonnie Clark, Terry Low and Larry Love be reappointed to the Peterborough
Housing Corporation Board of Directors, for a three year term from April 1,
2017 to March 31, 2020.
“CARRIED”
City Clerk
Report CPCLK17-009
Citizen Appointment – City of Peterborough Holdings Inc.
Board
Moved
by Councillor Parnell
That
Council approve the recommendation outlined in Report CPCLK17-009, dated April
18, 2017, of the City Clerk, as follows:
That
Arlynn Dupuis be appointed to the City of Peterborough Holdings Inc. Board with
a term ending December 31, 2019.
“CARRIED”
The
Chair dealt with Item 9 as it was separated due to a pecuniary interest.
Director of Utility Services
Report USTR17-011
Approval for Budget Transfer to Purchase One Low Floor -
Community Bus
Mayor
Bennett, due to his previously declared interest did not discuss or vote on the
matter.
Moved
by Councillor Pappas
That Council approve the
recommendations outlined in Report USTR17-011, dated April 18, 2017 of the
Director of Utility Services as follows:
a)
That
Creative Carriage Ltd., PO Box 600, 6 Ridgeview Street, St. George, Ontario N0E
1N0 be awarded a purchase the contract to supply one Spirit of Freedom Low
Floor Accessible Bus by Arboc at a cost of $145,000 plus $17,940 HST for a
total cost of $162,940; and
b)
That the
2017 Capital budget for Buses for Persons with Disabilities (Reference 5-11.03)
be increased from $675,000 to $775,000 and the additional $100,000 be
transferred from the Transit Reserve fund.
“CARRIED”
The
Chair asked for a motion to deal with Item 10 following Item 3.
Moved
by Councillor Pappas
That
agenda item10 be dealt with following item 3.
“CARRIED”
Director of Utility Services
Report USEC17-008
Award of Cooperative Purchasing Contract for the Design,
Installation, and Contract Administration to Retrofit the City’s Streetlights
Mr.
Kerry Wilson of Realterm Energy and Mr. Jeff Barton of LAS made a presentation.
Moved
by Councillor Parnell
That Council approve the
recommendations outlined in Report USEC17-008 dated April 18, 2017, of the
Director of Utility Services, as follows:
a)
That the presentation from Realterm Energy and LAS on the LED
streetlight retrofit be received for information;
b)
That the City enter into a formal agreement with
Realterm Energy., 1237 de la Montagne Street, Suite 400, Montreal, QC for an
investment grade audit and the design, installation, and contract
administration for the retrofit of City streetlights from the current fixtures
to LED fixtures at a cost of $4,900,000 plus HST of $637,000 for a total cost
of $5,537,000;
c)
That Council create a 2017 Capital Budget in the amount of $5,200,000 in
non-tax supported debenture financing for the construction and contract
administration costs for the retrofit of City streetlights from the current
fixtures to LED fixtures; and
d)
That bylaw 17-040 be passed to debenture finance the LED streetlight
retrofit project.
“CARRIED”
Director of Corporate Services
Director of Community Services
Report CPPS17-015
Creation of a 2017 Capital Budget for the Peterborough
Memorial Centre Refrigeration Equipment Replacement, Pre-Purchase of Equipment
for an Emergency Temporary Ice Pad Replacement and Monthly Structural Reviews
of the Concrete Ice Pad
Moved
by Councillor Pappas
That Council approve the
recommendations outlined in Report CPPS17-015, dated April 18, 2017 of the
Director of Corporate Services and the Director of Community Services, as
follows:
a)
That
a 2017 Capital Budget, in the amount of $940,000, be created for the
Peterborough Memorial Centre for the proposed Refrigeration Equipment
Replacement, Pre-Purchase
of Equipment for an Emergency Temporary Ice Pad Replacement, and Monthly
Structural Reviews of the Concrete Ice Pad so the work can proceed in 2017;
b)
That
the $2,000,000 budget amount proposed for the 2019 Capital Budget for the
Peterborough Memorial Centre Ice Pad Replacement be pre-committed;
c)
That
staff be directed to work with all tenants, including the Peterborough Petes,
the Peterborough Lakers and Agricultural Society regarding
the timing and impact of the construction in 2019 and to assist with scheduling
and/or securing off site venues for the 2019 season.
“CARRIED”
Director, Planning and Development Services
Report PLPD17-022
Increase Budget for Completion of the Official Plan
Update
Moved
by Councillor Clarke
That Council approve the
recommendations outlined in Report PLPD17-022 dated April 18, 2017, of the
Director, Planning and Development Services as follows:
a)
That the
capital budget for the Official Plan Review (Project 7-1.08 in the 2012 Capital
Budget) for staff support to draft the Plan based on a structured public
engagement process, be increased by $200,000 from $124,000 to $324,000; and,
b)
That the
additional $200,000 to be transferred to the Official Plan Review Capital
Project be funded 50% from the General Government Development Charges and 50%
from the Central Area Master Plan (Project 7-1.03).
“CARRIED”
Director of Utility Services
Report USTR17-005
Community CarShare
Due
to his previously interest the Mayor did not discuss or vote on the matter.
Moved
by Councillor McWilliams
That
Report USTR17-005 be received for information.
“LOST”
Moved by
Councillor Pappas
That Council
approve the recommendations outlined in Report USTR17-005 dated April 18, 2017,
of the Director of Utility Services, as follows:
a)
That Council authorize staff to sign the
agreements necessary to implement Community CarShare in the City of
Peterborough including the designation of parking spaces at City facilities for
the exclusive use of Community CarShare vehicles;
b)
That funding to an upset limit of $60,000 be
authorized to ensure the financial viability of Community CarShare’s
Peterborough fleet;
c)
That funding of up to
$27,000 be authorized to convert one Community CarShare vehicle to become fully
wheelchair accessible; and
d)
That the City of Peterborough become a corporate
member of the Community CarShare.
e)
That staff provide a report to Council on the success
or failure of the program in two years.
“LOST”
Moved
by Councillor Pappas
That
staff be directed to ask the Community CarShare to make a presentation to
Council.
“LOST”
Director of Utility Services
Report USTR17-008
River Road South / Bensfort Road Traffic Operational
Review
Moved
by Councillor Baldwin
That Council approve the
recommendations outlined in Report USTR17-008 dated April 18, 2017, of the
Director of Utility Services, as follows:
a)
That
a 2017 Capital Budget be created in the amount of $185,000 for the Design and
Construction of Improvements to the Intersection of River Road South and
Bensfort Road as shown in Appendix B to Report USTR17-008; and funded from the
uncommitted balance in the 2017 Capital Budget for Traffic Improvements
(project Reference 5-13-04); and
b)
That
the construction of the improvements to the intersection of River Road South
and Bensfort Road be completed as soon as possible in 2018.
“CARRIED”
Director of Utility Services
Report USTR17-009
Parking Restrictions on Marina Boulevard from Royal Drive
to Water Street
Moved
by Councillor Haacke
That Council approve the
recommendation outlined in Report USTR17-009 dated April 18, 2017, of the
Director of Utility Services, as follows:
That
Calendar Parking be implemented on both sides of Marina Boulevard from Royal
Drive to the west limit of Northcrest Arena.
“CARRIED”
Director of Corporate Services
Report CPFS17-015
Potential Revisions to the Vacancy Rebate Program
Moved
by Councillor Pappas
That
Council approve the recommendations outlined in report
CPFS17-015 dated April 18, 2017, of the Director of Corporate Services as
follows:
a)
That
Council considers the options available in this report and in particular, the
phasing out the program over the budget years 2018- 2020, pending consultation
with community stakeholders.
b)
That
staff consult with the local business community and report back to Council on
the final recommendation as a result of these consultations with the final
recommendation to be forwarded to the Province by the end of June 2017.
c)
That
the consultations include a discussion of how the funds associated with this
program can be effectively redeployed to assist property owners who are dealing
with vacancies.
“CARRIED”
Other Business
Moved
by Councillor Pappas
That
the funds in the amount of $1,800 associated with the anti-abortion graphic ads
displayed on City buses be donated to an appropriate charity.
“LOST”
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair