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City Council Minutes
City of Peterborough
October 3, 2016
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Minutes of a Meeting of City Council held
on October 3,
2016, in the Council Chambers, City Hall.
Councillor
McWilliams
Councillor
Haacke
The
Mayor and Councillors recognized the retirement of Mr. Hunt, the Director of
Planning and Development Services.
Disclosure of
Pecuniary Interests
Councillor
Pappas declared an interest in Item 12 of Committee of the Whole Report No. 14,
Report PLPD16-070 – Use of East Half of Bonnerworth Park Parking Lot by
Peterborough Housing Corporation and By-law 16-104, as a family member is a resident
of this property.
Councillor
McWilliams declared an interest in Item 22 of Committee of the Whole Report No.
14 Report PLPD16-074 – Authorization to Sign a Memorandum of Understanding
(MOU) with Trent University and Noblegen Inc., as Noblegen Inc. is a tenant at
a property he owns.
Mayor
Bennett declared an interest in Items 11 and 17 of Committee of the Whole
Report No. 14, Report USTR16-010 – Establishing a Budget for the Purchase of
Replacement Handi-Vans and Report USTR16-009 – Review of Handi-Van Service as
he has an interest in a transportation company.
Confirmation of
Minutes – September 12, 2016
Moved
by Councillor Pappas, seconded by Councillor Clarke
That the minutes of the meeting of
Council held on September 12, 2016 be approved.
“CARRIED”
Registered Delegations:
Marie
Bongard, 461 Albert Street, made a delegation to Item 17 of Committee of the
Whole Report No. 14 (Report USTR16-009 - Review of Handi-Van Service).
Teresa MacDonald, 1599
Monaghan Road, made a delegation to Item 17 of Committee of the Whole Report
No. 14 (Report USTR16-009 - Review of Handi-Van Service).
Councillor
Beamer left the meeting at 7:11 p.m. and returned at 7:29 p.m.
Jennifer Reid, Cindy
Street, made a delegation to Item 23 of Committee of the Whole Report No. 14
(Report USDIR16-011 - Parkway Corridor Minister's Order).
Dave
Madill, DBIA Chair, made a delegation to Item 18 of Committee of the Whole
Report No. 14 (Report COU16-002 - By-laws and Policies related to Business
Improvement Areas in the City of Peterborough).
Peter
Hewitt, Peterborough Greenspace Coalition, made a delegation to Item 23 of
Committee of the Whole Report No. 14 (Report USDIR16-011 - Parkway Corridor
Minister's Order).
Cam
Douglas, 317 Elias Avenue, made a delegation to Item 23 of Committee of the
Whole Report No. 14 (Report USDIR16-011 - Parkway Corridor Minister's Order).
William
Bain, 341 Daniel Street, made a delegation to Item 23 of Committee of the Whole
Report No. 14 (Report USDIR16-011 - Parkway Corridor Minister's Order).
Delegations Not Registered:
Committee of the Whole Report
Teresa
Kerr, Vice-Chair of Public Library Board, made a delegation to Item 13 of
Committee of the Whole Report No. 14 (Report CSD16-025 – Future of 359 Aylmer
Street North and Increase in Library Renovation and Expansion Budget).
Deborah
Thomas, 58 Flinton Avenue, made a delegation to Item 17 of Committee of the
Whole Report No. 14 (Report USTR16-009 - Review of Handi-Van Service).
Bill
Templeman, 301 Bosewell Avenue, made a delegation to Item 23 of Committee of
the Whole Report No. 14 (Report USDIR16-011 - Parkway Corridor Minister's
Order).
Len
Vass, Ashburnham Drive, made a delegation to Item 23 of Committee of the Whole
Report No. 14 (Report USDIR16-011 - Parkway Corridor Minister's Order).
Ms.
Andrews, Marina Boulevard, made a delegation to Item 17 of Committee of the
Whole Report No. 14 (Report USTR16-009 - Review of Handi-Van Service).
Audrey
Daley, 1212 Goodfellow Road, made a delegation to Item 17 of Committee of the
Whole Report No. 14 (Report USTR16-009 - Review of Handi-Van Service).
There
were no other delegations.
Notice of Motion
By-law
16-104 was separated due to Councillor Pappas’ previously declared conflict. He
did not discuss or vote on this item.
16-104 Being a By-law to authorize
the execution of a Licence Agreement between The Corporation of the City of
Peterborough and Peterborough Housing Corporation for the use of a portion of
Bonnerworth Park Parking Lot
16-102 Being a By-law to authorize
a Land Exchange between The Corporation of the City of Peterborough and The
County of Peterborough for properties located on Airport Road
16-103 Being a By-law to authorize
the execution of an amended Peterborough Housing Corporation (PHC) Shareholder
Direction and Declaration
16-105 Being a By-law
to authorize the acquisition of the lands municipally known as part of 1268
Parkhill Road West, in the City of Peterborough, in the County of Peterborough
and
the said by-laws, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
That
the recommendations in Report USTR16-008, approved by Council at its meeting of
June 27, 2016 be reconsidered.
Moved by
Councillor Riel, seconded by Councillor Baldwin
That
recommendation a) “That staff report back on the status of traffic calming
measures and any potential operational changes to the pedestrian crossing on
Douro Street, by June 2017” be amended as follows:
a) “That
staff monitor traffic volumes on Douro Street and report back on the status of
traffic calming measures and any potential operational changes to the
pedestrian crossing on Douro Street, by September 2017” and,
That
recommendation d) “That traffic flow in the Douro Street area be permitted as
follows: Right turn only from Armour Road onto Douro Street and a left turn
only from Douro Street onto Rogers Street” be deleted.
Moved by Councillor Baldwin, seconded by
Councillor Clarke
That the following by-law be read a
first, second and third time:
16-106 Being a By-law to confirm the proceedings of Council at its meeting
held on October 3, 2016.
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
“CARRIED”
John
Kennedy
City
Clerk
Daryl
Bennett
Mayor
Committee of the
Whole Report No. 14
Meeting of September
26, 2016
To the Council of The City of Peterborough for consideration
at its Meeting held October 3, 2016
The Committee of the Whole as a result of its meeting held
on September 26, 2016, recommends as follows:
1. Report of Closed Session
Director of Planning
and Development Services
Report PLPD16-067
Partial Purchase of
Property at 1268 Parkhill Road West
That
Council approve the recommendation outlined in Report PLPD16-067 dated
September 26, 2016, of the Director of Planning and Development Services as
follows:
That a by-law be passed to authorize
the purchase of part of the property at 1268 Parkhill Road West for $38,500,
plus land transfer tax of $193 and $10,000 for legal and appraisal fees
incurred in connection with this transaction for a total purchase cost of $48,693.
2. Report of Closed Session
City Clerk
Report CPCLK16-014
Citizen Appointments to the
Cenotaph Advisory Committee
That Council approve the
recommendations outlined in Report CPCLK16-014, dated September 26, 2016, of
the City Clerk, as follows:
a)
That
Pierre Brunet be appointed to the Cenotaph Advisory Committee as the 428
(Peterborough) Wing representative; and
b)
That Bill
Preston be appointed to the Cenotaph Advisory Committee as the Peterborough
Naval Association representative.
3. Director
of Utility Services
Report USEC16-021
Asset Management
Policy
That
Council approve the recommendation outlined in Report USEC16-021 dated
September 26, 2016, of the Director of Utility Services, as follows:
That the Asset Management Policy, as
set out in Appendix A to Report USEC16-021 be approved.
4. Director of Corporate Services
Report CPPS16-028
Award of RFP P-27-16
for the Preventive Maintenance of Sprinkler and Standpipe Systems at Various
City of Peterborough Facilities
That
Council approve the recommendations outlined in Report CPPS16-028, dated
September 26, 2016 of the Director of Corporate Services, as follows:
a)
That
RFP P-27-16 for the Preventive Maintenance of Sprinkler and Standpipe Systems
at Various City of Peterborough Facilities for the five year period January 1,
2017 to December 31, 2021, with a potential five year extension, for the
following sites be awarded as follows:
City Hall, Evinrude Centre, Kinsmen
Arena, Market Hall, Material Recycling Centre, Memorial Centre, Peterborough
Police Station, Peterborough Sport & Wellness Centre, Bus Terminal and
Transit Garage to Troy Life & Fire Safety Ltd., 555 Wentworth Street East,
Unit 7, Oshawa, Ontario, L1H 3V8 at a five year cost of $109,703.35 plus HST of
$14,261.44 for a total cost of $123,964.79.
b)
That
authority be delegated to the Director of Corporate Services to add the
Preventive Maintenance of Sprinkler and Standpipe Systems for additional City
locations not included in the RFP to this Agreement as required.
5. Director of Corporate Services
Report CPPS16-031
Increase of Contract
Amount Awarded to Heritage Restoration Inc. for the Simcoe Street Parking
Garage Rehabilitation
That
Council approve the recommendation outlined in Report CPPS16-031, dated
September 26, 2016 of the Director of Corporate Services, as follows:
That
the contract for T-27-15 with Heritage
Restoration Inc., 60 Venture Drive, Unit 15 and 16, Toronto, Ontario, M1B 3S4, for the Simcoe
Street Parking Garage Rehabilitation be increased by $177,775
from $752,235 to $930,010 plus HST of $120,901.30 for a total cost of
$1,050,911.30.
6. Director of Utility Services
Report USTR16-007B
Prince Street Traffic
Calming Study Resubmission
That
Council approve the recommendation outlined in Report USTR16-007B dated
September 26, 2016, of the Director of Utility Services, as follows:
That traffic calming measures not be
implemented on Prince Street.
7. Director, Planning and Development
Services
Report PLGMD16-001
GIS Open Data Policy
That
Council approve the recommendations outlined in Report PLPD16-001 dated
September 26, 2016, of the Director, Planning and Development Services
Department as follows:
a)
That
the existing “Policy for the Release of Mapping Products” be rescinded and that
the Geomatics/Mapping Division implement a new GIS Open Data Policy as
presented in Report PLGMD16-001, Appendix D; and
b)
That
the existing “User Fees and Charges - 2016, Operating Supplement Form 6” as
presented in the 2016 Operating Budget be rescinded and replaced with a new
Schedule of Fees attached to Report PLGMD16-001 as Appendix F.
8. Director, Planning and Development
Services
Report PLPD16-071
Award of RFP P-32-16
for Trent Research and Innovation Park Master Plan and Phase 1 Detailed
Engineering Design
That Council approve the recommendation
outlined in Report PLPD16-071 dated September 26, 2016, of the Director of Planning
and Development Services, as follows:
That RFP document P-32-16 for the Trent
Research and Innovation Park Master Plan and Phase 1 Detailed Engineering
Design be awarded to Brook McIlroy Inc., 161 Spadina Ave 2nd Floor,
Toronto, ON M5V2L6, at a total cost of $260,570 plus $33,874 of HST for a total
of $294,444 including tax.
9. Director, Planning and Development
Services
Report PLPD16-072
Peterborough Housing
Corporation (PHC) Shareholder Direction and Capital Reserve Transfer
That
Council approve the recommendations outlined in Report PLPD16-072 dated
September 26, 2016, of the Director, Planning and Development Services, as
follows:
a)
That
staff be authorized to make the minor amendments to the Peterborough Housing
Corporation (PHC) Shareholder Direction as outlined in Report PLPD16-072 to
improve business relationship clarity with the Service Manager and Shareholder
and empower PHC to manage its business affairs on behalf of the Shareholder, in
the public interest.
b)
That
a by-law be passed to authorize the Mayor and Clerk to execute the amended
Shareholder Direction.
c)
That
the PHC Capital Reserve fund currently being held by the City of Peterborough
be transferred directly to PHC for management oversight in keeping with the
business practices for all other Housing Providers under the City’s
administrative responsibility as Service Manager.
10. Director of Planning and Development Services
Report PLHD16-009
Amendment to 400
Wolfe Street Affordable Housing Project Facility Agreements
That Council approve the
recommendations outlined in Report PLHD16-009 dated September 26, 2016, of the
Director of Planning and Development Services, as follows:
a) That the Affordable Housing
Project Facility Agreements, dated February 24, 2014 and September 22, 2014,
between the Corporation of the City of Peterborough and Knox Residence Inc. be
amended to recognize an addition of one (1) unit at Knox Residences, 400 Wolfe
Street as affordable units, changing the total unit count from 41 to 42;
b) That based on the original
approvals in the Report PLHD14-003 dated February 18, 2014, the municipal
incentives, excluding municipal, provincial or federal capital funding, be
applied to the one additional unit; and
c) That the Mayor
and Clerk be authorized to execute an amendment to the Affordable Housing
Project Facility Agreements dated February 24, 2014 and September 22, 2014 to
reflect 42 units instead of 41.
11. Director of Utility Services
Report USTR16-010
Establishing a Budget
for the Purchase of Replacement Handi-Vans
That Council approve the
recommendation outlined in Report USTR16-010 dated September 26, 2016, of the
Director of Utility Services, as follows:
That $500,000 in 2017 Capital funding
be pre-approved to allow for the purchase of 5 replacement Handi-vans as part
of the vehicle replacement program.
12. Director, Planning and Development
Services
Report PLPD16-070
Use of East Half of
Bonnerworth Park Parking Lot by Peterborough Housing Corporation
That
Council approve the recommendations outlined in Report PLPD16-070 dated
September 26, 2016, of the Director, Planning and Development Services, as
follows:
a)
That
the continued use of a portion of the Bonnerworth Park Parking Lot for access
and parking purposes to support Peterborough Housing Corporation’s
redevelopment of the former McRae property of Fleming College, be approved.
b)
That
a by-law be passed to authorize the Mayor and Clerk to enter into a license
agreement to give effect to recommendation a).
13. Director of Community Services
Report CSD16-025
Future of 359 Aylmer
Street North and Increase in Library Renovation and Expansion Budget
That
Council approve the recommendations outlined in Report CSD16-025 dated
September 26, 2016, of the Director of Community Services, as follows:
a)
That
a presentation by Daniel O’Brien, Landscape Architect on the concept design be
received;
b)
That
the design for 359 Aylmer Street North, as presented, be approved;
c)
That
staff proceed with the demolition of the building at 359 Aylmer Street North
using funds from the General Property Reserve; and
d)
That
the pre-committed 2017 Capital Project for the Library Renovation and Expansion
be increased by $525,000 for the construction of the plaza and landscape
upgrades to the adjacent property 247-251 Simcoe Street.
14. Director of Community Services
Report CSRS16-008
Maple Leaf Baseball
League Proposal
That Council approve the
recommendations outlined in Report CSRS16-008 dated September 26, 2016, of the
Director of Community Services, as follows:
a) That Report CSRS16-008 be
received for information;
b) That the current partnership
proposal from Laker Baseball Properties to establish a Maple Leaf Baseball
League team in Peterborough be rejected; and
c)
That
staff invite the proponent to attend a future Committee of the Whole meeting to
provide a presentation.
15. Director of Corporate Services
Report CP16-001
Status Report on the
2012 to 2016 Accessibility Plan
That Council approve the
recommendation outlined in Report CP16-001 dated September 26, 2016, of the
Director of Corporate Services, as follows:
That the Status Report regarding the
City’s 2012 to 2016 Accessibility Plan, as set out in Appendix A to Report
CP16-001, be approved.
16. Director of Planning and Development
Services
Report PLHD16-008
Housing is
Fundamental 2016
That Council approve the
recommendation outlined in Report PLHD16-008 dated September 26, 2016, of the
Director of Planning and Development Services, as follows:
That the 2016 edition of the
Affordable Housing Action Committee’s Housing is Fundamental publication
be received for information.
17. Director of Utility Services
Report USTR16-009
Review of Handi-Van
Service
That Council approve the recommendations
outlined in Report USTR16-009 dated September 26, 2016, of the Director of
Utility Services, as follows:
a)
That
the following administrative recommendations be approved, as follows;
i.
That
one new part time Handi-van reservationist position be included in the 2017
budget, at an estimated cost of $34,900 including salary and benefits to
provide additional customer service support to the Handi-van reservation
program;
ii.
That
an education campaign be undertaken with Handi-van users regarding the late
cancellation / no show policy prior;
iii.
That
effective January 1, 2017 the late cancellation/ no show policy for Handi-van
users who do not call ahead to cancel their appointments or fail to show up for
reserved trips be reinstated; and
iv.
That
staff investigate options to allow online Handi-van trip requests to be made
either through email, on the transit website, or through a new online
application within the current reservation system.
b)
That
the following recommendations to pilot a new Community Bus service in 2017 be approved:
i.
That
$175,000 in 2017 capital funding be pre-approved to allow for the purchase of 1
new low floor specialized transit vehicle to implement Phase 1 of the Community
Bus Service;
ii.
That
funding be included in the 2017 operating budget to pilot a new Community Bus
service featuring one route operating Monday to Sunday between 9:20 am and 5:20
pm, including Statutory holidays, at an estimated net cost of $86,400 in 2017
($210,700 annually), with implementation to commence in August 2017 subject to
confirmation of vehicle delivery schedules; and
iii.
That
Transit staff hold a public meeting to consult with riders to finalize the
route and schedule for the pilot Community Bus Route, prior to implementation
in the summer of 2017.
c)
That
funding be included in the 2017 operating budget to continue and expand the
operation of Van 8 to provide additional Handi-van service Monday to Friday
between 8:00 am and 4:00 pm at an estimated net cost of $162,000.
18. Mayor Daryl Bennett
Report COU16-002
By-laws and Policies related
to Business Improvement Areas in the City of Peterborough
That Council approve the
recommendations outlined in Report COU16-002, dated September 26, 2016, as
follows:
a)
That
staff provide a report with recommendations on updating bylaws and policies to
govern the role of Business Improvement Areas as local boards of the
municipality dedicated to the beautification and promotion of their respective
business districts;
b)
That
staff review all aspects, including the geographic territory, of the Downtown
Business Improvement Area.
c)
That
staff report back to City Council by the end of the first quarter of 2017.
19. Director of Corporate Services
Report CPPS16-025
Award of RFP P-24-16
for the Preventive Maintenance of
Self-Contained
Emergency Lighting Systems and Exit Signs at Various City of Peterborough
Facilities
That
Council approve the recommendations outlined in Report CPPS16-025, dated
September 26, 2016 of the Director of Corporate Services, as follows:
a)
That
RFP P-24-16 for the Preventive Maintenance of Self-Contained Emergency Lighting
Systems and Exit Signs at Various City of Peterborough Facilities for the five
year period January 1, 2017 to December 31, 2021, with a potential five year
extension, for the following sites be awarded as follows:
Airport Maintenance Building, Airport
Restaurant, Airport Terminal, Art Gallery Peterborough, Bi-Centennial Building,
Bowers Park Maintenance Building, Bowers Park Washroom and Changeroom, City
Hall, Del Crary Park Marina, Delafosse Public Library, Evinrude Centre, Fire
Station #1, Fire Station #2, Fire Station #3, Fire Station #3 Fleming Building,
GPAEDC, King Edwards Park Washroom, King Street Garage, Kinsmen Arena, Market
Hall, Material Recycling Centre, Memorial Centre, Millennium Park Boathouse,
Morrow Building, Northcrest Arena, Otonabee Trail Washroom, Peterborough
Daycare, Peterborough Landfill-North Fill Area-Scalehouse, Peterborough
Landfill-South Fill-Pump House, Peterborough Museum & Archives,
Peterborough Police Station, Peterborough Sport & Wellness Centre,
Provincial Court House, Public Works, Queen Alexandra Community Centre, 610
Parkhill Road, Rogers Cove Washroom and Changeroom, Simcoe Street Parking
Garage, Bus Terminal and Transit Garage to Barry Electrical Contractors Inc.,
1003 Monaghan Road, Peterborough, Ontario, K9J 5K8 at a five year cost of
$636,504 plus HST of $82,745.52 for a total cost of $719,249.52.
b)
That
authority be delegated to the Director of Corporate Services to add the
Preventive Maintenance of Self-Contained Emergency Lighting Systems and Exit
Signs for additional City locations not included in the RFP to this Agreement
as required.
20. Director of Planning and Development
Services
Report PLPD16-058
Peterborough Airport
PCB Investigation Work Plan:
Budget and Engineering
Fee Increase for Phase 1 and
New Budget for Phase
2
That Council approve the
recommendations outlined in Report PLPD16-058 dated September 26, 2016, of the
Director, Planning and Development Services, as follows:
a) That the Phase 1
PCB Sampling and Landfill Delineation budget at the Peterborough Airport be
increased by $25,000 from $100,000 to $125,000 and that the $25,000 be
transferred from the Capital Levy Reserve;
b) That the contract
for consulting services with Cambium Inc., 52 Hunter Street East, Peterborough,
Ontario K9H 1G5, be increased from $100,000.00 to $125,000.00 to cover
additional fees and expenses related to sampling, chemical analyses and project
management for the Peterborough Airport PCB Investigation Work Plan, Phase 1;
c) That a new
$225,000.00 capital budget be established and funded from the Capital Levy
Reserve Fund for the Peterborough Airport PCB Sampling Program Phase 2;
d) That consulting
services for Peterborough Airport PCB Sampling Program Phase 2 be awarded to Cambium
Inc., 52 Hunter Street East, Peterborough, Ontario K9H 1G5 at a cost of
$202,200.00 plus $26,286.00 HST for a total cost of $228,486.00.
21. Director, Planning and Development
Services
Report PLPD16-073
Airport Road: Land
Exchange with County of Peterborough
That
Council approve the recommendations outlined in Report PLPD16-073 dated
September 26, 2016, of the Director, Planning and Development Services, as
follows:
a)
That
the lands required by the County of Peterborough to implement the realignment
of Airport Road be declared surplus to the requirements of the City and be
conveyed to the County of Peterborough, at no cost, for the purposes of
constructing a public street.
b)
That
the City accept, at no cost, the sections of the existing Airport Road that the
County will stop up and close.
c)
That
a by-law be passed to authorize the required conveyances and authorize the
Mayor and Clerk to execute any agreement that may be required to give effect to
the land exchange and the County’s need to commence construction expeditiously.
22. Director of Planning and Development
Services
Report PLPD16-074
Authorization to Sign
a Memorandum of Understanding (MOU) with Trent University and Noblegen Inc.
That
Council approve the recommendation outlined in Report PLPD16-074 dated
September 26, 2016, of the Director, Planning and Development Services, as
follows:
That the Chief Administrative Officer
be authorized to sign, on behalf of the City of Peterborough, a MOU between the
City, Trent University and Noblegen Inc. to affirm the development intentions
of the parties and the construction time lines.
23. Director of Utility Services
Report USDIR16-011
Parkway Corridor
Minister's Order
That
Council approve the recommendation outlined in Report USDIR16-011 dated September
26, 2016, of the Director of Utility Services, as follows:
That staff report back to Council on
the implications of the Minister’s Order including all options available for
Council to move forward with Transportation improvements in the City.
24. Fire/Medic Pilot Projects
That staff prepare a report on the
fire/medic pilot projects currently underway in other Ontario municipalities.
25. Open Data Policy
That
staff prepare a report on a corporate wide Open Data Policy.
Submitted
by,
Councillor
Beamer
Chair
September
26, 2016