City Council Meeting Agenda
 

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Council Chambers, City Hall
500 George St N, Council Chambers

1.
Call to Order
 

2.
Opening of Meeting
 

3.
Thirty Seconds of Reflection
 

4.
National Anthem
 

5.
Approval of Minutes:
 

6.
Disclosure of Pecuniary Interest
 

7.
Delegations - Items on the Agenda
 

In order to speak as a registered delegation at a Council meeting, individuals must register as a delegation no later than 11:00 a.m. on the day of the meeting.  To register, complete the online application at www.peterborough/delegations, or phone 705-742-7777 ext. 1820.

8.
Consent Agenda
 

9.a, 9.b, 9.c, 9.d, 9.e, 9.f, 9.g, 9.h, 9.i, 9.j, 9.k, 9.l, 9.m, 9.n, 9.o, 9.p, 9.q, 9.r
10.a 
11.a
12.a, 12.b, 12.c, 12.d, 12.e, 12.f, 12.g, 12.h, 12.i, 12.j
13.a, 13.b, 13.c, 13.d, 13.e, 13.f, 13.g, 13.h, 13.i, 13.j, 13.k, 13.l, 13.m, 13.n, 13.o, 13.p, 13.q, 13.r, 13.s
14.a, 14.b 

9.
Reports from General Committee Meeting of December 1, 2020
 

9.a
Report of Closed Session - Local Planning Appeal Tribunal
 

Report IPSPL20-030

That Council approve the recommendation outlined in Report IPSPL20-030, dated November 30, 2020, of the Commissioner of Infrastructure and Planning Services and the City Solicitor, as follows:

That staff be authorized to proceed as outlined in Closed Session Report IPSPL20-030 dated November 30, 2020 of the Commissioner of Infrastructure and Planning Services and the City Solicitor.

9.b
Report of Closed Session - Kawartha Crescent
 

Report IPSRE20-013

That Council approve the recommendations outlined in Report IPSRE20-013, dated November 30, 2020, of the Commissioner of Infrastructure and Planning Services, as follows:

a) That the City owned property known as Kawartha Crescent be closed;

b) That Part 4, Part 5, Part 6, Part 7, Part 8, Part 9 and Part 10 as shown on draft Reference Plan attached as Appendix B be declared surplus to the requirements of the City of Peterborough;

c) That the notice requirements of By-law 95-62 (Sale of Real Property) be waived; and

d) That staff be authorized to proceed as outlined in Closed Session Report IPSRE20-013 dated November 30, 2020 of the Commissioner of Infrastructure and Planning Services.

9.c
2021 Meeting Schedule
 

Report CLSCLK20-010

That Council approve the recommendation outlined in Report CLSCLK20-010 dated December 1, 2020, of the City Clerk, as follows:

That the 2021 Meeting Schedule attached as Appendix A to Report CLSCLK20-010, be approved.

9.d
Video Recording/Closed-Circuit Television Policy Update
 

Report CLSCLK20-014

That Council approve the recommendations outlined in Report CLSCLK20-014 dated December 1, 2020 of the City Clerk as follows:

a) That the current policy attached as Appendix A to Report CLSCLK20-014, be rescinded.

b) That the updated draft video recording/closed-circuit television policy, attached as Appendix B to Report CLSCLK20-014, be adopted.

9.e
Citizen Appointments to Boards and Committees
 

Report CLSCLK20-015

That Council approve the recommendations outlined in Report CLSCLK20-015, dated December 1, 2020, of the City Clerk on behalf of the Citizen Appointment Selection Committee, as follows:

a) That Dave McFadden, Kevin Duguay, Wayne Toms and Sarah Cullingham, have their terms extended to serve as members of the Planning Advisory Committee, until November 30, 2021.

b) That Shelley Fletcher-King have her term extended to serve as a member of the Age Friendly Advisory Committee, until November 30, 2021.

c) That Diane Sargent and Glen Payne have their terms extended to serve on the Arenas Parks and Recreation Advisory Committee, until November 30, 2021.

d) That Karen Carter-Edwards and Debbie Flieler have their terms extended to serve on the Museum and Archives Advisory Committee, until November 30, 2021.

e) That Stewart Hamilton have his term extended to serve on the Peterborough Architectural Conservation Advisory Committee, until November 30, 2021.

f) That Amy Barron be appointed as the representative from Fleming College on the Museum and Archives Advisory Committee.

9.f
Changes to Parking Restrictions on Spillsbury Drive
 

Report IPSTR20-031

That Council approve the recommendations outlined in Report IPSTR20-031 dated December 1, 2020, of the Commissioner of Infrastructure and Planning Services, as follows:

a) That No Parking Anytime restrictions be implemented on the south side of Spillsbury Drive, between Airport Road and a point 386 m east of Airport Road;

b) That No Parking Anytime restrictions be implemented on the north side of Spillsbury Drive, between Airport Road and a point 77 m east of Airport Road;

c) That No Parking Anytime restrictions be implemented on the north side of Spillsbury Drive, between the east and west legs of Clancy Crescent, a distance of 65 m; and

d) That a By-law be approved to amend the appropriate Schedules and Articles of Parking By-law 09-136 to authorize implementation of recommendations a), b) and c).

9.g
Trent University Presentation
 

Report CLSCLK20-018

That Council approve the recommendation outlined in Report CLSCLK20-018, dated December 1, 2020, of the City Clerk as follows:

That the presentation by Julie Davis, VP, External Relations and Advancement, of Trent University be received for information.

9.h
Council Appointments
 

Report COU20-001

Amended Recommendation:

That Council approve the recommendations outlined in Report COU20-001, dated December 1 2020, as follows:

That the following appointments of Members of Council to Committees, Portfolios and Boards be approved for a one-year term ending November 30, 2021, with the appointments as follow:

a) Standing committees

Finance Committee (all Members of Council)

Dean Pappas, Chair

Keith Riel, Vice Chair

General Committee (all Members of Council)

Andrew Beamer, Chair

Keith Riel, Vice Chair

Deputy Mayor

Andrew Beamer, First Deputy Mayor

Kemi Akapo, Second Deputy Mayor

b) Portfolios 

Keith Riel, Chair of Arts, Culture and Heritage

Dean Pappas, Chair of Finance

Andrew Beamer, Chair of Fire Services

Kim Zippel, Vice-Chair of Fire Services

Don Vassiliadis, Chair of Public Works

Keith Riel, Chair of Social Services

Kemi Akapo, Chair of Transportation

Don Vassiliadis, Co-Chair of Transportation

Gary Baldwin, Chair of Waste Management

Don Vassiliadis, Chair of Diversity

Keith Riel, Chair of Seniors

Lesley Parnell, Chair of Arenas, Parks, & Recreation

Kemi Akapo, Chair of Youth

Don Vassiliadis, Chair of Economic Development

Stephen Wright, Vice Chair of Economic Development

Kim Zippel, Chair of Planning

Diane Therrien, Vice-Chair of Planning

Henry Clarke, Chair of Housing

Keith Riel, Co-Chair of Housing

Diane Therrien, Chair of the following portfolios:

Intergovernmental Relations

Civic Engagement and Public Relations

Indigenous Relations and Consultation

c) Advisory Committees

i) Housing and Homelessness Advisory Committee

Henry Clarke

Keith Riel

ii) Arenas, Parks and Recreation Advisory Committee

Lesley Parnell

Gary Baldwin

iii) Arts, Culture and Heritage Advisory Committee

Keith Riel

Kemi Akapo

iv) Boundary Committee

Diane Therrien

Gary Baldwin

Dean Pappas

Don Vassiliadis

Kim Zippel

v) Cenotaph Advisory Committee

Henry Clarke

vi) Citizen Appointment Selection Committee

Diane Therrien

Gary Baldwin

Keith Riel

Dean Pappas

Kim Zippel

vii) Community Investment Grants Advisory Committee

Kemi Akapo

Keith Riel

viii) Museum and Archives Advisory Committee

Lesley Parnell

ix) Procedure By-law Review Committee

Diane Therrien

Gary Baldwin

x) Youth Commission

 Kemi Akapo

xi) Age-friendly Peterborough Advisory Committee

Keith Riel

xii) Environmental Advisory Committee

Kim Zippel

d) Corporations and Legislatively Mandated Committees / Boards / Authorities

i) Accessibility Advisory Committee

Henry Clarke

ii) City/County Waste Management Committee

Kemi Akapo

Gary Baldwin

Don Vassiliadis

iii) City of Peterborough Holdings Inc.

Diane Therrien

Keith Riel

iv) East City/Ashburnham Business Improvement Area

Keith Riel

v) Fairhaven Committee of Management

Stephen Wright

Keith Riel

vi) Peterborough Architectural Conservation Advisory Committee

Kemi Akapo

vii) Peterborough Regional Liaison Committee

Diane Therrien

Henry Clarke

Dean Pappas

Keith Riel

viii) Otonabee Region Conservation Authority

Gary Baldwin

Diane Therrien

Kim Zippel

ix) Peterborough Public Health

Gary Baldwin

Henry Clarke

Don Vassiliadis

x) Peterborough Downtown Business Improvement Area

Kemi Akapo

xi) Peterborough Public Library Board

Kemi Akapo

Henry Clarke

xii) Peterborough Utilities Commission

Diane Therrien

Gary Baldwin

Dean Pappas

Don Vassiliadis

Stephen Wright

xiii) Peterborough Police Services Board

Diane Therrien

Gary Baldwin

xiv) Planning Advisory Committee

Kim Zippel

e) Liaison Committees

i) Art Gallery of Peterborough, Board of Directors

Lesley Parnell

ii) Canadian Canoe Museum

 Gary Baldwin

iii) Downtown Action Committee

Diane Therrien

Kemi Akapo

Dean Pappas

iv) Greater Peterborough Chamber of Commerce

Don Vassilidias

v) Liaison Committee with Fleming College

Diane Therrien

Lesley Parnell

Kim Zippel

vi) Liaison Committee with Trent University

Diane Therrien

Andrew Beamer

Gary Baldwin

Don Vassiliadis

vii) Market Hall Performance Centre

 Henry Clarke

viii) Multicultural Canada Day Committee

Dean Pappas

ix) Peterborough Agricultural Society

Dean Pappas

x) Peterborough Green Up

Kemi Akapo

 xi) Peterborough Housing Corporation

Keith Riel

xii) Official Plan Working Group

Diane Therrien

Lesley Parnell

xiii) Showplace Performance Centre

Dean Pappas

9.i
Naming Rights for Municipal Arena 911 Monaghan Road
 

Report CAOCS20-006

That Council approve the recommendation outlined in Report CAOCS20-006, dated December 1, 2020, of the Chief Administrative Officer, as follows:

That the Evinrude Centre be renamed Healthy Planet Arena through a sponsorship agreement with Healthy Planet Canada for the naming rights for the facility at 911 Monaghan Road for a 10-year term for $240,000.

9.j
Peterborough Utilities Group Capital Restructuring Project
 

Report CLSOCS20-005

That Council approve the recommendation outlined in Report CLSOCS20-005, dated December 1, 2020, of the Commissioner of Corporate and Legislative Services, as follows:

That Council pass a by-law in the form comprising Appendix A to Report CLSOCS20-005 to authorize the reorganization of the share capital of Peterborough Utilities Inc. and certain of its subsidiaries.

9.k
Councillor Compensation Review
 

Report CLSFS20-071

Amended Recommendation:

That Council approve the recommendations outlined in Report CLSFS20-071 dated December 1, 2020, of the City Clerk, as follows:

a) That the Councillor Compensation Review Report CLSFS20-071, be received for information;

b) That the current level of Council compensation indexing be maintained annually with increases for the 2022-2026 term of Council the lesser of either the CPI or staff increases; and

c) That as of December 2022, Councillor Compensation include certain Employee Benefits as outlined in Chart 1 of Report CLSFS20-071 and,

i) That the position of Councillor also receive an annual car allowance in the amount of 50% of the Mayors car allowance; 

ii) That the position of Councillor receive matching funds to a registered pension fund up to 9% of their base Council salary.  

9.l
Survey of Advisory Committee Meetings for Electronic Participation
 

Report CLSCLK20-011

Amended Recommendation:

That Council approve the recommendation outlined in Report CLSCLK20-011, dated December 1, 2020, of the City Clerk, as follows:

b) That Report CLSCLK20-011, Survey of Advisory Committee Meetings for Electronic Participation, be received for information and

b) That staff be directed to implement electronic advisory committees using MS Teams in 2021 as outlined in Report CLSCLK20-011.

9.m
Award of RFP-20-20 Meal Program and Drop-in Centre Services
 

Report CSSS20-023

That Council approve the recommendations outlined in Report CSSS20-023, dated December 1, 2020, of the Commissioner of Community Services, as follows:

a) That the RFP be awarded to St. John’s Anglican Church, 99 Brock Street, Peterborough, Ontario, for a 1 year contract in the amount of $208,000 with the option for two, 2-year extensions, for the delivery of a Community Meal and Drop-in Services for the period of January 1, 2021 to December 31, 2021; and

b) That payments of $400 per day be made as part of this contract for the delivery of warming and cooling service when heat and cold alerts occur.

9.n
Investing in Canada Infrastructure Fund - COVID-19 Resilience Infrastructure Stream Funding
 

Report CSD20-007

That Council approve the recommendations outlined in Report CSD20-007 dated December 1, 2020, of the Commissioner of Community Services, as follows:

a) That an application be submitted to the Investing in Canada Infrastructure Fund- COVID-19 Resilience Infrastructure Stream for the PSWC-COVID Rehabilitation Project PSWC-COVID Rehabilitation Project;

b) That, if the application is successful, a new $3.25 million 2020 capital project be created and funded as described in Table 1 of Report CSD20-007, dated December 1, 2020 and that of the approximate $2.2 million municipal share, $1,925,000 be pre-committed in the 2022 Capital Budget; and

c) That a by-law be passed authorizing the Mayor and Clerk to sign the Investing in Canada Infrastructure Fund- COVID-19 Resilience Infrastructure Stream transfer payment agreement and any subsequent amendments between Her Majesty the Queen in Right of Ontario and the Corporation of the City of Peterborough in a form acceptable to the Commissioner of Corporate and Legislative Services and the City Solicitor.

9.o
Green Municipal Fund Community Efficiency Financing Application
 

Report IPSIM20-028

That Council approve the recommendations outlined in Report IPSIM20-028, dated December 1, 2020, of the Commissioner of Infrastructure and Planning Services as follows:

a) That Report IPSIM20-028 be received for information; and

b) That, upon confirmation of funding through the Community Efficiency Financing program, staff be directed to develop an incentive framework suitable for the Peterborough context to be presented to Council for consideration at a future date. 

9.p
Climate Change Reserve Funds
 

Whereas, Report IPSIM20-003 Climate Change Initiatives Update, dated March 2, 2020, included recommendation f) as follows:

f) That staff prepare a report on the potential use of the remainder of the 2020 Contribution to the Climate Change Reserve in the amount of $426,400, by July 2020; and,

Whereas, Council at its meeting of March 30, 2020, deferred recommendation f), pending a better understanding of the financial impacts to the COVID pandemic and potential financial shortfalls for the City.

Be it Resolved that staff provide a report to Council, by the second quarter of 2021, on initiatives to be funded from the remainder of the Climate Change Reserve which will ensure demonstrated progress to mitigate the effects of Climate Change.

9.q
Business Continuity Planning
 

That Staff be directed to report back to Council outlining measures taken to support business continuity in the event of both short and long term staff absences.

9.r
2021 Budget Advertising
 

That staff be directed to summarize and disseminate the main draft 2021 budget provisions in the local print media prior to the December 14th Council meeting; and,

That the associated costs be funded through the Mayor’s Office budget.

10.
Reports from Finance Committee meeting of November 2, 2020
 

10.a
Presentation of 2021 Draft Budget
 

Report CLSFS20-056

That Council approve the recommendation outlined in Report CLSFS20-056 dated November 2, 2020, of the Commissioner of Corporate and Legislative Services as follows:

That the draft 2021 Budget documents presentation at the meeting held November 2, 2020, be received and the documents be reviewed in detail during the Finance Committee meetings scheduled the week of November 23, 2020.

11.
Reports from Finance Committee Meeting of November 16, 2020
 

11.a
Notice of Public Meeting - November 16, 2020 2021 Draft Budget
 

Report CLSFS20-070

That Council approve the recommendation outlined in Report CLSFS20-070 dated November 16, 2020, of the Commissioner of Corporate and Legislative Services, as follows:

That Report CLSFS20-070, advising Council that a public meeting will be held on November 16, 2020 at 6:00 pm, to hear public delegations on the 2021 Draft Budget, be received.

12.
Reports from Finance Committee meeting of November 17, 2020
 

12.a
Peterborough Police Services 2021 Budget
 

Report CLSFS20-063

That Council approve the recommendations outlined in Report CLSFS20-063, dated November 17, 2020, of the Commissioner of Corporate and Legislative Services as follows:

a) That the presentation and budget details presented to the November 17, 2020 Finance Committee by the Peterborough Police Services Board for the 2021 Budget be received for information; and

b) That the additional $66,170 requirement for the 2021 Police Services Operating Budget, funded from the General Contingency provision, be deferred to page 191 of the budget book, for debate during the November 23-26, 2020 Finance Committee.

12.b
2021 Budget for Peterborough Public Health
 

Report CLSFS20-060

That Council approve the recommendation outlined in Report CLSFS20-060, dated November 17, 2020, of the Commissioner of Corporate and Legislative Services as follows:

That the presentation and budget details presented to the November 17, 2020 Finance Committee by the Peterborough Public Health for the 2021 Budget, be received for information.

12.c
Peterborough County/City Paramedics Service 2021 Budget
 

Report CLSFS20-062

That Council approve the recommendation outlined in Report CLSFS20-062, dated November 17, 2020, of the Commissioner of Corporate and Legislative Services as follows:

That the presentation and budget details presented to the November 17, 2020 Finance Committee by the Peterborough County/City Paramedics Service for the 2021 Budget, be received for information.

12.d
Fairhaven 2021 Budget
 

Report CLSFS20-061

That Council approve the recommendation outlined in Report CLSFS20-061, dated November 17, 2020, of the Commissioner of Corporate and Legislative Services as follows:

That the presentation and budget details presented to the November 17, 2020 Finance Committee by Fairhaven for the 2021 Budget be received for information.

12.e
Downtown Business Improvement Area
 

Report CLSFS20-065

That Council approve the recommendation outlined in Report CLSFS20-065, dated November 17, 2020, of the Commissioner of Corporate and Legislative Services as follows:

That the presentation and budget details presented to the November 17, 2020 Finance Committee by the Downtown Business Improvement Area for the 2021 Budget be received for information.

12.f
2021 Budget for the Peterborough and the Kawarthas Economic Development
 

Report CLSFS20-068

That Council approve the recommendation outlined in Report CLSFS20-068, dated November 17, 2020, of the Commissioner of Corporate and Legislative Services as follows:

That the presentation and budget details presented to the November 17, 2020 Finance Committee by the Peterborough and the Kawarthas Economic Development for the 2021 Budget, be received for information.

12.g
Peterborough Family Health Team 2021 Budget for the Physician Recruitment Program
 

Report CLSFS20-066

That Council approve the recommendation outlined in Report CLSFS20-66, dated November 17, 2020, of the Commissioner of Corporate and Legislative Services as follows:

That the presentation and budget details presented to the November 17, 2020 Finance Committee by the Peterborough Family Health Team for the Physician Recruitment Program, be received for information.

12.h
Greater Peterborough Innovation Cluster
 

Report CLSFS20-064

That Council approve the recommendation outlined in Report CLSFS20-064, dated November 17, 2020, of the Commissioner of Corporate and Legislative Services as follows:

That the presentation and budget details presented to the November 17, 2020 Finance Committee by the Greater Peterborough Innovation Cluster for the 2021 Budget, be received for information.

12.i
2021 Budget for the Peterborough Humane Society
 

Report CLSFS20-059

That Council approve the recommendation outlined in Report CLSFS20-059, dated November 17, 2020, of the Commissioner of Corporate and Legislative Services as follows:

That the presentation and budget details presented to the November 17, 2020 Finance Committee by the Peterborough Humane Society for the 2021 Budget, be received for information.

12.j
2021 Budget for the Otonabee Region Conservation Authority
 

Report CLSFS20-067

That Council approve the recommendation outlined in Report CLSFS20-067, dated November 17, 2020, of the Commissioner of Corporate and Legislative Services as follows:

That the presentation and budget details presented to the November 17, 2020 Finance Committee by the Otonabee Region Conservation Authority for the 2021 Budget, be received for information.

13.
Reports from Finance Committee meeting of November 23-25, 2020
 

13.a
2021 Draft Budget
 

Report CLSFS20-054

That Council approve the recommendation outlined in Report CLSFS20-054 dated November 23, 2020, of the Commissioner of Corporate and Legislative Services, as follows:

That the recommendations contained in Appendix A of report CLSFS20-054 of the Commissioner of Corporate and Legislative Services be moved for the purpose of discussion during detailed budget reviews by the Finance Committee starting November 23, 2020.

a) That the 2021 Draft Budget, and all estimated revenues and expenditures, fees, contributions to reserve and reserve funds, and proposed staffing levels referenced in the documents be adopted.

b) That the user fees and charges as set out in Book 2 be adopted as part of 2021 Budget process.

c) That any unused CAO Budget at the end of 2021 be transferred to the Organizational Development Reserve, subject to the overall year-end position. (Page 28)

d) That any unused Peterborough Technology Services Budget, at the end of 2021, be transferred to the Electronic Data Processing (EDP) Reserve, subject to the overall year-end position and that, if actual 2021 costs exceed the 2021 Budget, funds may be drawn from the EDP Reserve. (Page 49)

e) That any unused Building Inspection Budget at the end of 2021 be transferred to the Building Division Reserve and that, if actual building inspection costs exceed the 2021 Budget, funds may be drawn from the Building Division Reserve. (Page 72)

f) That any excess Airport development review fees at the end of 2021 be transferred to the Airport Development Review Reserve for future Airport Development related expenditures and that, if the 2021 Airport development review costs exceed the review fees, funds may be drawn from the Airport Development Review Reserve. (Page 73)

g) That any 2021 Engineering Overhead surplus be transferred to the Engineering Design and Inspection Reserve, subject to the overall year-end position and that if actual 2021 Engineering costs exceed the Budget, funds may be drawn from the Engineering Design and Inspection Reserve. (Page 89)

h) That any unused portion of the 2021 Winter Control Budget that may exist at year-end be transferred to the Winter Control Reserve, subject to the overall year-end position, and that if actual 2021Winter Control costs exceed the 2021 Budget, funds may be drawn from the Winter Control Reserve. (Page 89)

i) That $1,500,000 in 2022 Capital funding be pre-committed for the Simcoe Street Culvert at Parking Garage project. (page 97)

j) That any unused Parking Budget, at the end of 2021, be transferred to the Parking Reserve, subject to the overall year-end position and that, if the actual 2021 Parking costs exceed the 2021 Budget, funds may be drawn from the Parking Reserve. (Page 110)

k) That any unused Traffic Signal Maintenance Budget at the end of 2021, be transferred to the Traffic Signal Reserve, subject to the overall year-end position and that if the actual 2021 Traffic Signal Maintenance costs exceed the 2021 Budget, funds may be drawn from the Traffic Signal Reserve. (Page 111)

l) That $1,500,000 in 2022 Capital funding be pre-committed for the Simcoe Street Parking Garage Rehabilitation project. (page 116)

m) That any surplus funds at the end of 2021 for Market Hall be transferred to the Market Hall Capital Reserve for unanticipated maintenance expenses or small capital improvements. (Page 140)

n) That any unused Community Development Program net budget at the end of 2021 be transferred to the Social Services Community Social Plan Joint Reserve for future program development, subject to the overall year-end position and that, if actual 2020 Community Development Program costs exceed the 2020 Budget, funds may be drawn from the Reserve. (Page 140)

o) That any surplus funds at the end of 2021 for Arenas be transferred to the Arena Equipment Reserve for future equipment purchases. (Page 152)

p) That any surplus funds at the end of 2021 for the Marina be transferred to the Marina Reserve to be used for future capital improvements. (Page 156)

q) That any surplus funds at the end of 2021 for Beavermead Campground be transferred to a Beavermead Campground Reserve for future capital improvements. (Page 156)

r) That any surplus funds at the end of 2021 for the Peterborough Sport and Wellness Centre be transferred to the PSWC Capital Conservation Reserve for future capital improvements. (Page 157)

s) That any unused Homelessness net budget at the end of 2021 be transferred to the General Assistance Reserve, to be used for future investment in homelessness prevention programs, subject to the overall year-end position and that, if actual 2021 Homelessness costs exceed the 2021 Budget, funds may be drawn from the Reserve. (Page 177)

t) That any remaining unused Social Services net budget at the end of 2021 be transferred to the General Assistance Reserve, subject to the overall year-end position and that, if actual 2021 Social Services costs exceed the 2020 Budget, funds may be drawn from the Reserve. (Page 177)

u) That any surplus in the 2021 Housing Operating Budget at the end of 2021 be transferred to the Housing Reserve, subject to the overall year end position and that, if actual 2021 Housing costs exceed the 2021 Budget, funds may be drawn from the Housing Reserve. (Page 177)

v) That any surplus in the 2021 Housing Choice Rent Supplement Program at the end of 2021 be transferred to the Housing Choice Rent Supplement Reserve, subject to the overall year-end position and that, if actual 2021 Rent Supplement costs exceed the 2021 Budget, funds may be drawn from the Rent Supplement Reserve. (Page 177)

w) That any adjustment to the City’s 2021 requirement for the Municipal Property Assessment Corporation (MPAC), be netted against the City’s 2021 General Contingency provision. (Page 185)

x) That any unused portion of the 2021 tax write off account balance that may exist at year-end be transferred to the Allowance for Doubtful Accounts Reserve, subject to overall year-end position and that, if actual 2021 tax write-off costs exceed the 2021 Budget, funds may be drawn from the Allowance for Doubtful Accounts Reserve. (Page 189)

y) That any unused Employee Benefits Budget at the end of 2021 be transferred to the Employee Benefits Reserve, subject to the overall year-end position, and that, if actual 2021 employee benefits exceed the 2021 Budget, funds may be drawn from the Employee Benefits Reserve. (Page 189)

z) That any unused Insurance Budget at the end of 2021 be transferred to the Insurance Reserve, subject to the overall year-end position and that. (Page 189)

aa) That any adjustment to the City’s 2021 requirement for the Insurance Budget, be netted against the City’s 2021 General Contingency provision. (Page 189)

bb) That any unused 2021 Contingency Budget at the end of 2021 be transferred to the Capital Levy Reserve to be used for Capital works subject to the overall 2021 year-end position. (Page 189)

cc) That any unused Police Services Legal fees Budget at the end of 2021 be transferred to the Legal Fees Policing Reserve, subject to the overall year-end position and approval through the Treasurer, and that if the actual 2021 Police legal fees costs exceed the 2021 Budget, funds may be drawn from the Policing Legal Fees Reserve. (Page 192)

dd) That any unused Police Services Budget at the end of 2021 be transferred to the Police Special Projects Reserve, subject to the overall year-end position and approval by City Council and that, if the actual 2021 Police Services costs exceed the 2021 Budget, funds may be drawn from the Police Special Projects Reserve. (Page 192)

ee) That any adjustments to the City’s portion of the 2021 Peterborough County/City Paramedics Services Budget be netted against the 2021 General Contingency provision. (Page 201)

ff) That any unused Peterborough County/City Paramedics Services (PCCP) Budget at the end of 2021 be transferred to the PCCP Reserve, subject to the overall year-end position and that, if the actual 2021 PCCP costs exceed the 2021 Budget, funds may be drawn from the PCCP Reserve. (Page 200)

gg) That any adjustments to the City’s portion of ORCA’s 2021 Budget, based on the final approved ORCA Budget, be netted against the City’s 2021 General Contingency provision. (Page 202)

hh) That the 2021 budget request, representing the levy required by the Downtown Business Improvement Area of the Corporation of the City of Peterborough during the year 2021 totalling $327,933, be approved. (Page 211)

ii) That the 2021 budget request, representing all sums required by the Village Business Improvement Area of the Corporation of the City of Peterborough during the year 2021 totalling $17,728, be approved. (Page 212)

jj) That any excess Casino Gaming revenues at the end of 2021, that exceed the capital funding requirements to be funded from the Casino Gaming Reserve:

i) remain in the reserve, to a maximum of $1.0 million, to be used to finance in-year Capital requirements or as otherwise directed by Council and that

ii) amounts beyond the $1 million will be used for Capital works in the 2021 Capital Budget. (Page 215)

ll) That any net surplus funds, after the disposition of the recommendations in this report, from 2021 operations in excess of $100,000 be transferred to the Capital Levy Reserve to be used for Capital works. (Page 215)

mm) That the revised Tax Ratio Reduction Program continues for the 2021 Draft Budget and reflects reductions:

i) To the Industrial Class Tax Ratios but not the Commercial and Multi-residential Class Tax Ratios, and

ii) at the reduced rate established through the 2016 Budget process. (Page 230)

nn) That a by-law be passed to establish the 2021 tax ratios for each property class as set out in the 2021 Operating Budget. (Page 231)

oo) That the 2021 tax rate for farmland awaiting development subclasses be 75% of the residential rate. (Page 231)

13.b
Corporate Training Budget
 

That $182,000 be removed from the total corporate budget for training and travel, or any other budget accounts as necessary; and,

That the reduction be used toward the net tax levy.

13.c
Canadian Canoe Museum - Capital Build (page 56)
 

That Canadian Canoe Museum representatives be invited to attend Council in the first quarter of 2021 to provide information on the new location, design and funding for a canoe museum.

13.d
Road Re-Surfacing of Streets Most in Need
 

Report IPSENG20-042

a) That report IPSENG20-042 be received for information;

b) That $1 million be added to the 2021 capital budget for Project #5-10.08 and that it be funded from tax supported debt (page 94); and,

 c) That staff report back in early 2021 with a list of proposed roads to be addressed.

13.e
Multi-use Trail Program
 

That the pre-approved $150,000 from the King Street bike lane project be reallocated to the multi-use trails in the 2020 budget.

13.f
Update on Development of a Traffic Calming Policy and Completion of Neighbourhood Traffic Calming Studies
 

Report IPSTR20-032

That Council approve the recommendation outlined in Report IPSTR20-032, dated November 23, 2020, of the Commissioner, Infrastructure and Planning Services as follows:

That Report IPSTR20-032 be received for information. 

13.g
Coalition of Inclusive Municipalities Update
 

Report CSSS20-016

That Council approve the recommendations outlined in Report CSSS20-016, dated November 23, 2020, of the Commissioner of Community Services, as follows:

a) That Report CSSS20-016 be received as an update on the work related to the Coalition of Inclusive Municipalities; and

b) That staff be directed to hire a Diversity, Equity, and Inclusion Coordinator for two years, funded from the Community Development Program Reserve for the purpose of developing a Diversity, Equity, and Inclusion Plan and the Community Safety and Wellbeing Plan, both for the City and the County of Peterborough.

13.h
Community Race Relations Committee
 

That Community Race Relations Committee receive a one time increase of $10,000 to the 2021 allocation, to be drawn from the community development program reserve.

13.i
Electric City Culture Council and Municipal Cultural Plan
 

Report CSD20-006

Amended Recommendation:

That Council approve the recommendations outlined in Report CSD20-006 dated November 23, 2020, of the Commissioner of Community Services, as follows:

a) That a two year municipal funding strategy for Electric City Culture Council be approved. The municipal contribution of $25,000 for Artsweek shall be maintained for all four two years of the agreement.  The general operating grant shall include contributions of $85,000 for 2021 and 2022 and that the funds be drawn from general taxation;

b) That a formal Service Agreement be developed between the City of Peterborough and the Board of Directors of Electric City Culture Council to include deliverables, financial reporting process, and program measurements;

c) That the Service Agreement shall include provisions that Electric City Culture Council (EC3) focus on arts and culture and that heritage be directed to the City Heritage Preservation Office and PACAC;

d) That the Mayor and Clerk be authorized to sign such agreement and other documents in terms acceptable to the Commissioner of Community Services;

e) That the Arts, Culture and Heritage (ACH) Division undertake an update to the Municipal Cultural Plan; and

f) That staff be directed to undertake a review of Bylaw 12-152 being a Bylaw to Reconstitute the Arts, Culture, and Heritage Advisory Committee and report back to Council.

13.j
Museum Signage Pre-commitment
 

That the capital museum signage funds (Ref 6-1.01) of $70,000 be reallocated to as follows:

a) $30,000 to the rail crossing removal for Lansdowne St. where Crawford Trail intersects,

b) $40,000 to another capital fund and distributed, one time, to the Peterborough Arts Alive Fund and,

c) That $200,000 for museum signage be pre-committed in the 2022 budget.

13.k
Emergency Shelter Service Agreement Extension
 

Report CSSS20-014

That Council approve the recommendations outlined in Report CSSS20-014, dated November 23, 2020, of the Commissioner of Community Services, as follows:

a) That staff be directed to extend the terms of a service agreement with Brock Mission (men’s shelter and Cameron House) in the amount of $1,115,400 annually for the period April 1, 2021 to March 31, 2024.

b) That staff be directed to extend the terms of a service agreement with the YES Shelter for Youth and Families for Emergency Shelter Services in the amount of $669,400 annually for the period April 1, 2021 to March 31, 2024.

c) That staff be directed to extend the terms of a service agreement with Four Counties Addictions Services for Rapid Rehousing program support in the amount of $150,900 annually for the period April 1, 2021 to March 31, 2024; and

d) That the Mayor and Clerk be authorized to execute such documents as are necessary to give effect to the foregoing on terms satisfactory to the Commissioner of Community Services and in forms acceptable to the City Solicitor.

13.l
KPMG Social Services Review Recommendations Update
 

Report CSSS20-015

That Council approve the recommendation outlined in Report CSSS20-015 dated November 23, 2020, of the Commissioner of Community Services as follows:

That Council receive Report CSSS20-015 for information.

13.m
Police Services
 

That an additional $66,170 be allocated to the Police Service 2021 budget and,

That the funds be drawn from General Contingency.

13.n
Education Tax Break for Business
 

That staff provide a report on the implications of the provincial announcement to provide an education tax break for businesses.

13.o
Technologist/Inspector Position
 

That the Technologist/Inspector Position (p. 257) be approved in the 2021 budget.

13.p
Building Inspection Position
 

That the Building Inspection position (p. 257) be approved in the 2021 budget.

13.q
Capital Program Funding
 

a) That staff bring a report to Council in June 2021 as part of the 2022 Budget Guidelines Report on the history and financial impacts that the Debt Management and Capital Financing Plan (Report CPFS12-011) has had on the Capital Program, including recommendations for moving forward with a new or renewed Debt Management and Capital Financing Plan; and 

b) That council include 0.16% in the 2021 budget to be used to address our most pressing needs in the Capital Program and,

c) That staff report to Council in early 2021 with recommendations on how the additional funds could be used in the 2021 Capital Program.

13.r
New Canadians Centre
 

Upon the New Canadian Centre Funding (p. 184), the motion carried.

13.s
Central Area Improvement Plans
 

Upon the Central Area Improvement Plans Funding (p. 184), the motion carried. 

14.
Reports from General Committee meeting of December 14, 2020
 

14.a
Application for the Rapid Housing Initiative
 

Report CSSS20-024

Recommendation (subject to approval by General Committee on December 14, 2020)

That Council approve the recommendations outlined in Report CSSS20-024, dated December 14, 2020, of the Commissioner of Community Services, as follows:

a) That an application be submitted to the Canada Mortgage and Housing Corporation for the Rapid Housing Initiative, which will fund up to 100% of eligible project costs for building up to 10 units of affordable housing on the municipally owned property at 681 Monaghan Road; and

b) That a by-law be passed authorizing the Mayor and Clerk to sign contribution agreements with Canada Mortgage and Housing Corporation and any documents required to support the application in a form acceptable to the Commissioner of Community Services and the City Solicitor.

14.b
Motion from Closed Session (subject to approval by General Committee on December 14, 2020)
 

15.
Approval of By-laws:
 

15.a
20-096
 

Being a By-law to Amend By-law 18-115 being a By-law to Appoint By-law Enforcement Officers to enforce the City of Peterborough’s Smoking By-Law

15.b
20-097
 

Being a By-law to amend Procedure By-law 19-029 to enable Electronic Meetings for Advisory Committees

15.c
20-098
 

Being a by-law to approve Peterborough Utilities Group Capital Restructuring Project

15.d
20-099
 

Being a By-law to amend parking on Spillsbury Drive and By-law number 09-136 being a By-law for the Regulation of Parking  

15.e
20-100 (subject to approval of Report CSSS20-024)
 

Being a By-law to authorize the Mayor and Clerk to sign Contribution agreements with Canada Mortgage and Housing Corporation and any supporting documents

16.
Other Business
 

17.
Confirmation By-law:
 

17.a
20-101
 

Being a By-law to confirm the proceedings of the Council at its regular meeting held on December 14, 2020

18.
Adjournment
 

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