PLANNING COMMITTEE MINUTES

 

Audit Committee Minutes

City of Peterborough

June 22, 2015

 

 

Minutes of a Meeting of Audit Committee held on Monday, June 22, 2015 in the Doris Room, City Hall

 

The meeting of the Audit Committee was called to order at 4:15 p.m. in the Doris Room.

 

Audit Committee Members:

Councillor Beamer

Councillor Clarke, Chair

Councillor Baldwin

Mayor Bennett

 

Regrets:

Councillor Vassiliadis

 

 

Staff:

Allan Seabrooke, Chief Administrative Officer

Wayne Jackson, Director of Utility Services

Sandra Clancy, Director of Corporate Services

Patricia Lester, City Solicitor and Director of Legal Services

Richard Freymond, Manager of Financial Reporting and Accounting

Darren Hancock, Chief Account

John Kennedy, City Clerk

 

Guests:

Joanna Park, Collins Barrow

Richard Steigninga, Collins Barrow

Dwayne Potter, Collins Barrow

 

 

Minutes – September 22, 2014

 

Moved by Mayor Bennett

 

That the minutes of the Audit Committee meeting held on September 22, 2014 be approved.

 

“CARRIED”


Disclosure of Pecuniary Interest

 

There were no disclosures of Pecuniary Interest.

 

 

Consent Agenda

 

Moved by Mayor Bennett

 

That items 3, 4, 5 and 6 be passed as part of the Consent Agenda.

 

“CARRIED”

 

 

The Committee made general comments on the financial stability of the municipality.

 

 

Director of Corporate Services

Report CPFS15-029

Audit of the Consolidated Financial Statements of the City of Peterborough – Acknowledgement Letter

 

Moved by Mayor Bennett

 

That Council approve the recommendations outlined in report CPFS15-029 dated June 22, 2015, of the Director of Corporate Services as follows:

 

a)         That the Acknowledgement Letter Audit of the Consolidated Financial

Statements of the City of Peterborough be received.

 

b)        That the Mayor and Chair of the Audit Committee be authorized to sign the

acknowledgement letter.

 

“CARRIED”

 

 


Director of Corporate Services

Report CPFS15-031

Management Letter and Verbal Audit Findings Report for the year ended December 31, 2014

 

Moved by Mayor Bennett

 

That Council approve the recommendation outlined in report CPFS15-031 dated June 22, 2015, of the Director of Corporate Services as follows:

 

That the audit of the December 31, 2014 Financial Statements Letter (Management Letter) appended to report CPFS15-031 and the Verbal Audit Findings Report presented by Collins Barrow Kawarthas LLP for the year ended December 31, 2014 be received as information.

 

“CARRIED”

 

 

Director of Corporate Services

Report CPFS15-032

Tax Adjustments under Section 356 and Tax Appeals under Sections 357, 358 and 359 of the Municipal Act, 2001.

 

Moved by Mayor Bennett

 

That Council approve the recommendations outlined in report CPFS15-032 dated June 22, 2015, of the Director of Corporate Services as follows:

a)            That tax reductions in the amount of $86,026.00, calculated in accordance with Sections 357, 358 and 359 of the Municipal Act, 2001 and attached to report CPFS15-032 as Appendix A be received.

b)           That land apportionments under Section 356 of the Municipal Act, 2001 be received.

 

“CARRIED”

 

 


Director of Corporate Services

Report CPFS15-030

Treasurer’s Report, 2014 Consolidated Financial Report, 2014 Trust Funds Financial Statement and Five-Year Review

 

Moved by Mayor Bennett

 

That Council approve the recommendations outlined in report CPFS15-030 dated June 22, 2015, of the Director of Corporate Services as follows:

 

a)            That Report CPFS15-030, Treasurer’s Report, 2014 Consolidated Financial Report, the 2014 Trust Funds Financial Statement and Five Year Review be received as information.

 

b)           That the underlying accounting policies as detailed in the Notes to the Financial Statements be approved.

 

c)         That the Treasurer’s Report, 2014 Consolidated Financial Report and 2014 Trust Funds Financial Statement, as presented and received, be submitted to the Province of Ontario.

 

“CARRIED”

 

 

Other Business

 

There were no items of Other Business.

 

Adjournment

 

Moved by Mayor Bennett

 

That this meeting of Audit Committee adjourn at 4:21 p.m.

 

"CARRIED"

 

 

John Kennedy

City Clerk

 

Councillor Clarke

Chair

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