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Committee of the Whole Minutes
City of Peterborough
September 25, 2017
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Minutes of the Committee of the Whole Meeting held on September
25, 2017, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 5:30 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss two items under Section 239(2)(c) A
proposed or pending acquisition or disposition of land by the municipality or
local board.
“CARRIED”
Committee
convened in open session at 6:03 p.m.
Confirmation of Minutes – September 5 and 11, 2017
Moved
by Councillor Clarke
That
the minutes of the meetings
of Committee of the Whole held on September 5 and September 11, 2017 be
approved.
“CARRIED”
Disclosure of Pecuniary Interest
Councillor
Pappas declared a conflict with Item 13, (Report PLPD17-044, Conduct Background
Study to Consider Exemption of Development Charges for “Schedule J” Lands for
Residential/Mixed use Developments and Removal of Industrial Zoned Land
Exemption), as he owns a business in the downtown.
Report of Closed Session
City Solicitor and Director of Legal Services
Report OCSRE17-025
Sale of Industrial Land at 1850 and 1900 Technology Drive
to Drain Bros. Excavating Limited
Moved
by Mayor Bennett
That Council approve the
recommendation outlined in Report OCSRE17-025 dated September 25, 2017 of the
City Solicitor and Director of Legal Services, as follows:
That
a by-law be passed to authorize the sale of approximately 9.92 acres of
industrial lands at 1850 Technology Drive and approximately 13.19 acres of
industrial lands at 1900 Technology Drive, more particularly described as Part
1, 2 and 4 on 45R-16440, (as shown on Appendix “A” attached) to Drain Bros.
Excavating Limited for $500,000.
“CARRIED”
Report of Closed Session
City Solicitor and Director of Legal Services
Report OCSRE17-027
Sale of Industrial Land at 2000 Technology Drive to Drain
Bros. Excavating Limited
Moved
by Mayor Bennett
That
Council approve the recommendation outlined in Report OCSRE17-027 dated
September 25, 2017 of the City Solicitor and Director of Legal Services, as
follows:
That
a by-law be passed to authorize the sale of approximately 9.83 acres of
industrial lands, known municipally as 2000 Technology Drive and more
particularly described as Part 1 on 45R-16429 (as shown on Appendix “A”
attached) to Drain Bros. Excavating Limited for $75,000.
“CARRIED”
Consent Agenda
Moved
by Councillor Parnell
That
items 7, 8, 14, 15, 17, and 20, be approved as part of the consent agenda.
“CARRIED”
Manager of Social Services Division
Report CSSS17-007
Ontario Early Years System and Child and Family Centres
Transformation Plan Updates
Moved
by Councillor Parnell
That
Council approve the recommendation outlined in Report CSSS17-007 dated
September 25, 2017 of the Manager of Social Services, as follows:
That
the recommendations related to the planning and management of the Ontario Early
Years Child and Family Centres (OEYCFC) in the City and County of Peterborough,
as outlined in Appendix A, be adopted and used to guide negotiations for
service agreements.
“CARRIED”
Director of Corporate Services
Report CPPS17-035
Pre-commitment of the 2018 Budget for the Replacement of
the Refrigeration Condenser at the Evinrude Centre
Moved
by Councillor Parnell
That
Council approve the recommendation outlined in Report CPPS17-035, dated
September 25, 2017 of the Director of Corporate Services as follows:
That
the $160,000 budget amount proposed for the 2018 Capital Budget for the
Replacement of the Refrigeration Condenser at the Evinrude Centre be
pre-committed.
“CARRIED”
Director
Community Services Department
Report CSACH17-008
Poet Laureate Pilot Project
Moved
by Councillor Parnell
That
Council approve the recommendations outlined in Report CSACH17-008 dated
September 25, 2017 of the Director of Community Services, as follows:
a) That a Poet
Laureate Program for the City be introduced as a one-year pilot project pending
fundraising of $2,000 by the Peterborough Poetry Slam Collective for the
honorarium; and,
b) That the Arts,
Culture and Heritage Advisory Committee administer the selection of the Poet
Laureate, monitoring, evaluating of the project and be responsible for
preparing an evaluation report on the project for Council at the end of the
pilot.
“CARRIED”
Director
Community Services
Report CSACH17-007
City Receipt of Donations and Issuance of Income Tax
Receipts to Support UN Peacekeepers Association (Peterborough Chapter)
Fund-raising
Moved
by Councillor Parnell
That
Council approve the recommendations outlined in Report CSACH17-007 dated
September 25, 2017, of the Director of Community Services as follows:
a)
That
the Peterborough Chapter of the CAVUNP fund-raising efforts to support the
creation of a memorial to United Nations peacekeeping to be erected as a work
of public art in the new Urban Park be supported by having the City accept
donations, issue income tax receipts to donors, and deposit all monies received
in an interest-bearing Capital account held by the City, for a period up to
December 31, 2018, and;
b)
That
Staff be directed to monitor and supervise the activity to ensure that the
donations are used for the intended activities.
“CARRIED”
Director
of Utility Services
Report USWM17-007
Leaf and Yard Waste Compost Facility – Increase in
Consulting Budget
Moved
by Councillor Parnell
That Council approve the recommendation outlined in Report
USWM17-007, dated September 25, 2017 of the Director of Utility Services as
follows:
That
the contract with UEM Consulting, 4701 St. Clair Avenue, Suite 301, Niagara
Falls, Ontario, L2E 3S9 to provide consulting engineering services to establish
detailed costs and design requirements associated with the construction and
operation of a Leaf and Yard Waste processing facility at the Peterborough
County/City Waste Management Facility be increased by $43,000 from $122,000 to
$165,000 plus HST of $21,450 for a total cost of $186,450.
“CARRIED”
Director
of Utility Services
Report USTR17-016
Hunter Street West / Bethune Street All-way Stop Control
Moved
by Councillor Parnell
That Council approve the
recommendation outlined in Report USTR17-016 dated September 25, 2017, of the
Director of Utility Services, as follows:
That
All-way Stop Control be implemented at the intersection of Hunter Street West
and Bethune Street.
“CARRIED”
Director of Corporate Services
Report CPFS17-051
City of Peterborough Holdings Inc. Presentation
John
Stephenson, President, City of Peterborough Holdings Inc., provided a
presentation on their 2016 Annual Report.
Moved
by Mayor Bennett
That Council approve the
recommendations outlined in Report CPFS17-051,
dated September 25, 2017, of the Director of Corporate Services, as follows:
a)
That
the City of Peterborough Holdings Inc. (COPHI) presentation be received;
b)
That
the 2016 Annual Report and Consolidated Financial Statements of the City of
Peterborough Holdings Inc. for the fiscal year ended December 31, 2016,
attached as Appendix A to Report CPFS17-051, be received;
c)
That
the election of the following persons as Directors of COPHI be and the same are hereby
confirmed for the terms set out in prior resolutions of the Council of the
Corporation of the City of Peterborough: Arlynn Dupuis, David Bignell, David
Paterson, Ross Garland, Dan McWilliams, Scott Baker, Louise Lalonde, Nancy
Brown Andison, and Daryl Bennett;
d)
That
the election of the following persons as Directors of Peterborough Distribution
Inc. be and the same are hereby confirmed for the terms set out in prior
resolutions of the Council of the Corporation of the City of Peterborough:
Bryan Weir and Dave Clark; and
e)
That
Collins Barrow Kawarthas LLP, Chartered Accountants, are hereby appointed
auditors of the Corporation, until the next annual resolution of the
Shareholder is signed or until their successors are duly appointed.
“CARRIED”
Director of Community Services
Report CSD17-022
Results of the Mid-Sized Cities Program: The Peterborough
Green Economy Action Lab
Jo
Flatt, Senior Program Manager, Evergreen, provided a presentation on Report
CSD17-022.
Moved
by Councillor Pappas
That
Council approve the recommendations outlined in Report CSD17-022 dated
September 25, 2017 of the Director of Community Services, as follows:
a) That
the Peterborough Green Economy Action Lab report and presentation by
Jo Flatt, Senior Program Manager at Evergreen, be received for information; and
b) That the
Report be referred to Peterborough & the Kawarthas Economic Development and
Sustainable Peterborough for consideration.
“CARRIED”
Director of Community Services
Report CSD17-025
Canada 150th Celebrations Committee Final
Report
Mike
Melnik, Committee Chair, and Galen Eagle, Committee Member, provided a presentation
on the Canada 150 Celebrations.
Councillor
Parnell declared a conflict with this report as her husband is involved with
the Rotary Fireworks display. Councillor Parnell did not discuss or vote on
this item.
Moved
by Councillor Pappas
That
Council approve the recommendation outlined in Report CSD17-025 dated September
25, 2017, of the Director of Community Services, as follows:
That
a presentation and final report on the City’s Canada 150th
Anniversary Celebrations by the Committee Chair, Mike Melnik, and Committee
Member, Galen Eagle, be received for information.
“CARRIED”
Director
of Utility Services
Report USDIR17-009
Options and Recommended Next Steps to Respond to the
Minister’s Order for The Parkway Corridor Class EA
Moved
by Mayor Bennett
That Council approve the
recommendations outlined in Report USDIR17-009 dated September 25, 2017, of the
Director of Utility Services, as follows:
a)
That
all development restrictions related to transportation issues that could be
resolved with the construction of The Parkway be lifted;
b)
That
the Mayor be authorized to submit a proposal to Premier Wynne to allow the City
to proceed immediately with scaled back versions of the north and south
sections of The Parkway and commit to an Individual Environmental Assessment
for the middle section (ie. the crossing of Jackson Park or viable alternative)
when necessary; and
c)
That
upon receipt of a response to Recommendation b), staff be requested to provide
a further report to Council on the next steps to resolve the transportation
planning issues for the City.
The
items were separated out for vote.
Upon item a) the motion carried.
Upon item b) the motion carried.
Upon item c) the motion carried.
Director of Utility Services
Report USDIR17-008
Introduction of a Tree By-law for the Conservation and
Enhancement of the City’s Tree Canopy
Moved
by Councillor Pappas
That
Report USDIR17-008 be referred for up to three cycles to allow staff to lessen
the financial impact to homeowners in terms of both the cost and number of
replacement trees.
“CARRIED”
City Clerk
Report CPCLK17-017
City of Peterborough
Ward Boundary Review
Moved
by Councillor Clarke
That Council approve the
recommendation outlined
in Report CPCLK17-017 dated September 25, 2017, of the City Clerk, as follows:
That
a by-law be adopted to adjust the ward structure identified as Option A as the
City of Peterborough’s Ward Boundaries, effective on the date the by-law is
passed.
“LOST”
Moved
by Councillor Vassiliadis
That
Option D (alternative 2), be selected as the preferred option.
Moved
by Councillor Clarke
That
the report be referred back to staff for up to one cycle to discuss the detail
in the Option D (alternative 2).
“WITHDRAWN”
Upon
the motion by Councillor Vassiliadis, the motion passed.
Director, Planning and Development Services
Report PLPD17-043
Precommit of 2018 Capital Budget: Natural Heritage Policy
Update and Harper Park Plan
Moved
by Councillor Riel
That
Council approve the recommendations outlined in Report PLPD17-043 dated
September 25, 2017 of the Director, Planning and Development Services, as
follows:
a)
That
$225,000 be precommitted in the 2018 Capital Budget to retain an environmental
consultant to carry out an update to the City Natural Heritage Official Plan
policies as part of the Official Plan update, which will include the completion
of a Harper Park Management Plan;
At
the meeting of September 25, 2017, Council made the following changes to
recommendation b):
b)
That
Beacon Environmental be retained to complete the Natural Heritage Policy update
at an approximate cost of $112,500 to allow work to proceed as required for the
Official Plan and,
c)
That
the Harper Park Management Plan go out to RFP, at an approximate cost of $112,500.
“CARRIED”
Director
of Planning and Development Services
Report PLPD17-044
Conduct Background Study to Consider Exemption of
Development Charges for “Schedule J” Lands for Residential/Mixed use
Developments and Removal of Industrial Zoned Land Exemption
Due
to his previously declared interest, Councillor Pappas did not discuss or vote
on this item.
Moved
by Councillor Riel
That
Council approve the recommendations outlined in Report PLPD17-044 dated
September 25, 2017, of the Director of Planning and Development, as follows:
That Council direct Staff to take the
necessary steps to have a City-wide Development Charges Background Study
prepared to:
a)
Assess
the exemption of Development Charges for “Schedule J” – Central Area Lands of
the Official Plan for residential developments with a minimum of 15 apartment
units, and mixed-use developments with a minimum of 1,000 square metres of
commercial floor space and 15 residential apartment units; and
b)
Assess
the impact of removing the Development Charge exemption for Industrial zoned
land within the City.
At
the meeting of September 25, 2017, Council added item c):
c)
That
staff provide an estimate of the potential property tax revenue that may be
generated as a result of this approach.
“CARRIED”
Director
of Community Services
Report CSRS17-006
Trail Grooming in Jackson Park for Nordic Skiing
Councillor
Parnell left the meeting at 9:45 p.m. and returned at 9:48 p.m.
Moved
by Councillor McWilliams
That
Council approves the recommendations outlined in Report CSRS17-006 dated
September 25, 2017, of the Director of Community Services, as follows:
a) That Staff be
directed to enter into an agreement with the Peterborough Nordic Club to allow
the Club to groom the trail within Jackson Park for Nordic Skiing, on a trial
basis for the 2017-2018 winter season; and
b) That the
Peterborough Nordic Club not be permitted to begin grooming activities until
all requirements identified within the agreement are confirmed to be in place,
to the satisfaction of City Staff.
“CARRIED”
Director of Utility Services
Report USWM17-006
Proposed Approach to Implement a Textile Diversion
Program
Moved
by Councillor Riel
That
Council approve the recommendations outlined in Report USWM17-006 dated
September 25, 2017, of the Director of Utility Services, as follows:
a)
The staff
be directed to develop a Request for Proposal that combines both the support of
charitable organizations in the community and revenues collected by the City,
while maintaining a minimum level of service in the collection and diversion of
textiles;
and
b)
That
Staff report back two years after the implementation of the Textile Diversion
Program on the effectiveness of the program.
“CARRIED”
Moved
by Councillor Pappas
That
the Rules of Order (Article 16.15.2) be suspended to permit the meeting to
continue past the hour of 10:00 p.m.
“CARRIED”
Director
of Utility Services
Report USEC17-025
Contract Increase - Engineering Design and Contract
Administration for Parkhill Road West Reconstruction
Councillor
Therrien left the meeting at 9:56 p.m. and returned at 9:59 p.m.
Moved
by Councillor Pappas
That
Council approve the recommendation outlined in Report USEC17-025, dated September
25, 2017, of the Director of Utility Services as follows:
That
the agreement with D.M.
Wills Associates Limited, 150 Jameson Drive, Peterborough, Ontario, K9J 0B9 for
the Engineering Design and Contract Administration for the reconstruction of
Parkhill Road West from the West City Limit to Wallis Drive be increased by
$480,673.00 plus HST of $62,487.49 for a total increase of $543,160.49 from
$1,015,694.85 to $1,558,855.34.
“CARRIED”
Director
of Utility Services
Report USWM17-008
Increase in 2017 Budget for Harper Road Compost Facility
Moved
by Councillor McWilliams
That Council approve the
recommendations outlined in Report USWM17-008 dated September 25, 2017, of the
Director of Utility Services as follows:
a)
That
the agreement with Astoria Organics Matters Canada LP, 704 Phillipston Road,
Belleville, Ontario, K0K 2Y0 be increased by $150,000, from $211,000 to
$361,000 plus HST of $46,930, for a total cost of $407,930; and
b)
That the
additional costs in recommendation a) plus $153,000 in additional expenses and
lower revenues related to 2017 Compost Site Operations be funded within the
overall Waste Management activity.
“CARRIED”
Director
of Utility Services
Report USTR17-017
Provision of Sidewalks on Foxmeadow Road, Easthill Drive
and Meadowview Road
Moved
by Councillor Riel
That
Council approve the recommendations outlined in Report USTR17-017 dated September
25, 2017, of the Director of Utility Services, as follows:
a)
That sidewalks
be constructed where they are missing on both sides of Foxmeadow Road, Easthill Drive and Meadowview Road at
a location 2 metres from the back edge of the curb where feasible; and
b)
That after
the installation of the sidewalks, on-street parking be monitored on Foxmeadow Road, Easthill Drive and
Meadowview Road to determine if any other parking control measures are
warranted.
“CARRIED”
Other Business
Councillor Therrien
asked that all Councillors’ support positive actions including “Chalk Out
Hate”, in response to the Canadian Nationalist Front rally planned for
September 30, 2017
Moved by Pappas
That staff provide an update electronically on the reports
requested by Council that remain outstanding, along with the proposed work plan
to complete these items.
“CARRIED”
Adjournment
Natalie
Garnett
Deputy
City Clerk
Councillor
Beamer
Chair