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City Council Minutes
City of Peterborough
December 7, 2015
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Minutes of a Meeting of City Council held
on December 7,
2015, in the Council Chambers.
Councillor
McWilliams
Ceremonial
Presentation
Accessibility
for Ontarians with Disabilities Act Champion Awards were presented to Anna Lee
and Andrea Dodsworth by Mayor Bennett.
Confirmation of
Minutes – November 9, 2015
Moved
by Councillor Clarke, second by Councillor Pappas
That the minutes of the meeting of Council
held on November 9, 2015, be approved.
“CARRIED”
Disclosure of
Pecuniary Interests
Councillor
Pappas declared an interest in Item 1.a) of Budget Report No. 6, Report
CPFS15-050 – 2016 Draft Budget (Central Area CIP Improvement and the Facade Improvement
Program (Page 144)) as his business is involved in these programs.
Councillor
Vassiliadis declared an interest in Item 1.bb) of Budget Report No. 6, Report
CPFS15-050 – 2016 Draft Budget (Peterborough County City Health Unit move to
King Street) and Item 20 of Budget Report No. 6 (Charlotte Street Renewal Louis
Street Urban Park), as he owns a business in proximity to these two sites, as
well as the following by-laws:
15-163 Being a
By-law to authorize a waiver and consents to transactions relating to real
property and the entering into of a guarantee agreement in respect of the
long-term financing to be provided by Ontario Infrastructure and Lands
Corporation to The Board of Health for the Peterborough County – City Health
Unit
15-182 Being a By-law
to authorize the 2016 portion of the Charlotte Street Renewal/Louis Street
Urban Park project at an estimated cost of $4,200,000 and the issuing of
tax-supported debentures to a maximum of $4,200,000 to finance the work
15-193 Being a
By-law to amend By-law 15-015 being a by-law to authorize the 2015 portion of
the Charlotte Street Renewal and Louis Street Urban Park project at an
estimated cost of $800,000 and the issuing of tax-supported debentures to a
maximum of $800,000 finance the work
Mayor
Bennett declared an interest in Item 1.a) of Budget Report No. 6, Report
CPFS15-050 – 2016 Draft Budget, specifically with transit matters as he owns a
taxi business, Item 10 of Budget Committee, holiday transit service, as he owns
a taxi business and Item
9 of Committee of the Whole Report No. 22 (Report USTR15-017 – Fleming College
– Implementation of Universal Transit Pass).
Registered Delegations:
Rob Williams, President, Fleming
College Student Administrative Council, made a delegation to Item 9 of
Committee of the Whole Report No. 22 (Report USTR15-017 - Fleming College -
Implementation of Universal Transit Pass).
John Lockyer, Artspace,
made a delegation to Item 12 of Budget Committee Report No. 6 (Report CSD15-023
- 2016 Community Service Grant Consideration for Artspace).
Terry
Guiel, Peterborough DBIA, made a delegation to Item 20 of Budget Committee No.
6 (Charlotte Street Renewal Louis Street Urban Park).
Delegations Not Registered:
Planning
Committee Report
There
were no delegations.
Budget
Committee Report
There
were no delegations.
Committee
of the Whole Reports
There
were no delegations.
The following motion was moved as part of
the main motion.
POA User Fees and Charges
That, in response to the Provincial direction
to increase the user fee for the Administration Default Fee for Non-payment;
i.
the user fee as listed on Form 6 - User Fees and
Charges, on page 171 of the 2016 Operating Budget Details Book, be
increased from $20.00 to $40.00 effective January 1, 2016; and
ii.
the
Provincial Offences Act Office fine revenues as shown on page 49 of the 2016 Operating Budget Details
Book, be increased by $262,000 from $2,312,000 to $2,574,000; the County
Allocation be increased by $142,000 from $553,271 to $695,271; and the net City
requirement be reduced by $120,000 from ($467,524) to ($587,524).
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Yea
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Nay
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Councillor
Clarke
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Councillor
Haacke
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Councillor
Pappas
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Councillor
Beamer
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Councillor
Parnell
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Councillor
Baldwin
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Councillor
Vassiliadis
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Councillor
Riel
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Councillor
McWilliams
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Councillor
Therrien
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Mayor
Bennett
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Yea
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Nay
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Councillor
McWilliams
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Councillor
Riel
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Councillor
Parnell
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Councillor
Therrien
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Councillor
Baldwin
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Councillor
Vassiliadis
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Councillor
Beamer
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Councillor
Pappas
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Councillor
McWilliams
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Councillor
Haacke
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Councillor
Clarke
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Mayor
Bennett
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By-laws
Moved
by Councillor Parnell, seconded by Councillor Haacke
Due
to declared interests of Councillor Vassiliadis the following by-laws were
separated for vote
Councillor
Vassiliadis did not discuss or vote on the following by-laws:
15-163 Being a By-law to authorize
a waiver and consents to transactions relating to real property and the
entering into of a guarantee agreement in respect of the long-term financing to
be provided by Ontario Infrastructure and Lands Corporation to The Board of
Health for the Peterborough County – City Health Unit
15-182 Being a By-law
to authorize the 2016 portion of the Charlotte Street Renewal/Louis Street
Urban Park project at an estimated cost of $4,200,000 and the issuing of
tax-supported debentures to a maximum of $4,200,000 to finance the work
15-193
Being a By-law to amend By-law 15-015 being a by-law to authorize
the 2015 portion of the Charlotte Street Renewal and Louis Street Urban Park
project at an estimated cost of $800,000 and the issuing of tax-supported
debentures to a maximum of $800,000 finance the work
Councillor Pappas requested
that the following by-law be separated for vote.
15-161 Being a By-law
to Authorize the Execution of an Amending Agreement with the County of
Peterborough and the Greater Peterborough Area Economic Development Corporation
“CARRIED”
15-162
Being a By-law to Appoint Parking Enforcement Officers at 1633 Water
Street, 645 Lansdowne Street West and 470 Water Street and to Remove Parking
Enforcement Officers at 645 Lansdowne Street West and 470 Water Street
15-164 Being a By-law to
establish User Fees as approved as part of the 2016 Budget process
15-165
Being a By-law to require properties located within Intake
Protection Zone 1 and which are served by a small scale sewage system to
connect to municipal sanitary sewer services where those services are available
in an abutting road allowance and where those services are not available to
make the small scale sewage system subject to the Mandatory Maintenance
Inspection Program
15-166 Being a By-law to authorize
the acquisition of the land municipally known as part of 1350 Parkhill Road
West, being designated as Part 1 on Reference Plan 45R-15962, in the City of
Peterborough, in the County of Peterborough
15-167
Being a By-law to authorize the acquisition of the land municipally
known as 1529 Sherbrooke Street, in the City of Peterborough, in the County of
Peterborough
15-168
Being a By-law to authorize the 2016 portion of the Brealey –
Lansdowne to Stenson Boulevard Reconstruction project at an estimated cost of
$1,532,000 and the issuing of Development Charge (DC) (City Wide Engineering
Services Roads and Related) supported debentures to a maximum of $552,600 to
finance the work
15-169 Being a By-law
to authorize the 2016 Various Road Resurfacing project at an estimated cost of
$2,900,000 and the issuing of tax supported debentures to a maximum of $870,000
to finance the work
15-170
Being a By-law to authorize the 2016 Sidewalk Reconstruction project
at an estimated cost of $1,121,800 and the issuing of tax-supported debentures
to a maximum of $1,121,800 to finance the work
15-171 Being a By-law
to authorize the 2016 portion of the Public Works Relocation project at an
estimated cost of $6,742,000 and the issuing of tax-supported debentures to a
maximum of $6,392,000 to finance the work
15-172
Being a By-law to authorize the 2016 portion of the Downtown
Transportation Hub (formerly Downtown Transit Terminal Buildings Upgrades)
project at an estimated cost of $650,000 and the issuing of tax-supported
debentures to a maximum of $650,000 to finance the work
15-173
Being a By-law to authorize a $500,000 loan from the Social Services
Reserve to finance the 2016 portion of the Leasehold Improvements and Furniture
Replacement to be undertaken at 175 -181 Simcoe Street and 178 Charlotte Street
15-174
Being a By-law to authorize the 2016 portion of the Ashburnham -
Lansdowne to Maria Street reconstruction project at an estimated cost of
$3,030,000 and the issuing of Development Charge (DC) (City Wide Engineering
Services Roads and Related) supported debentures to a maximum of $1,670,000 and
tax supported debentures to a maximum of $530,000 to finance the work
15-175
Being a By-law to authorize the 2016 portion of the Simcoe Street
Parking Garage Rehabilitation project at an estimated cost of $350,000 and the
issuing of User Fee-supported debentures to a maximum of $350,000 to finance
the work
15-176
Being a By-law to authorize the 2016 portion of the Armour Road
Nassau Mills South to Rotary Trail reconstruction project at an estimated cost
of $250,000 and the issuing of Development Charge (DC) (City Wide Engineering
Services Roads and Related) supported debentures to a maximum of $165,000 and
tax-supported debentures to a maximum of $42,500 to finance the work
15-177
Being a By-law to authorize the 2016 portion of the Additional
Library Space project at an estimated cost of $5,361,800 and the issuing of
Development Charge (DC) (Library) supported debentures to a maximum of
$2,148,300 and tax-supported debentures to a maximum of $2,963,500 to finance
the work
15-178
Being a By-law to authorize the 2016 Property Acquisitions at an
estimated cost of $970,000 and the issuing of tax-supported debentures to a
maximum of $500,000 to finance the work
15-179
Being a By-law to authorize the 2016 portion of the Trent Research
and Innovation Park project at an estimated cost of $4,500,000 and the issuing
of tax-supported debentures to a maximum of $1,500,000 to finance the work
15-180
Being a By-law to authorize the 2016 portion of the Various Multi
Use Trail project at an estimated cost of $566,500 and the issuing of
tax-supported debentures to a maximum of $424,900 to finance the work
15-181 Being a By-law
to authorize the 2016 portion of the Webber Avenue and Rye Street Urbanization
project at an estimated cost of $200,000 and the issuing of tax-supported
debentures to a maximum of $100,000 to finance the work
15-183 Being a By-law
to authorize the 2016 portion of the Parkhill West – Wallis Drive to City
Limits project at an estimated cost of $5,400,000 and the issuing Development
Charge (DC) (City Wide Engineering Services Roads and Related) supported
debentures to a maximum of $2,225,000 and tax-supported debentures to a maximum
of $650,500 to finance the work
15-184
Being a By-law to authorize the 2016 portion of the Property
Upgrades to Community Services Buildings at an estimated cost of $1,720,000 and
the issuing of tax-supported debentures to a maximum of $1,280,000 to finance
the work
15-185
Being a By-law to authorize the 2016 portion of the Corporate
Services Property Upgrades to City Buildings at an estimated cost of $2,018,000
and the issuing of tax-supported debentures to a maximum of $325,000 to finance
the work
15-186 Being a By-law to authorize
the 2016 portion of the Property Upgrades to Fire Services Buildings at an
estimated cost of $270,000 and the issuing of tax-supported debentures to a
maximum of $250,000 to finance the work
15-187
Being a By-law to authorize the 2016 portion of the New Arena
Facility project at an estimated cost of $1,500,000 and the issuing DC (Parks)
supported debentures to a maximum of $750,000 and tax-supported debentures to a
maximum of $750,000 to finance the work
15-188
Being a by-law to amend by-law 15-029 being a by-law to authorize
the 2015 portion of the Upgrades at Utility Services City Buildings project at
an estimated cost of $525,000 and the issuing of tax-supported debentures to a
maximum of $485,000 to finance the work
15-189
Being a By-law to authorize the 2015 portion of the Mechanical
Upgrades at Various City Buildings at an estimated cost of $250,000 and the
issuing of tax-supported debentures to a maximum of $250,000 to finance the
work
15-190
Being a By-law to authorize the 2015 portion of the Riverside Drive
Sanitation Sewer Reconstruction project at an estimated cost of $2,900,000 and
the issuing of tax-supported debentures to a maximum of $300,000 to finance the
work and to repeal by-law
13-056 being a by-law to debenture certain tax supported capital works
15-191
Being a By-law to authorize the 2016 portion of the Beavermead Park
Implementation project at an estimated cost of $322,900 and the issuing of
tax-supported debentures to a maximum of $322,900 to finance the work
15-192
Being a By-law to amend By-law 15-011 Being a By-law to authorize
the 2015 portion of the Bethune – Dalhousie to Dublin Street Reconstruction at
an estimated cost of $2,639,500 and the issuing of Development Charge (DC)
(City Wide Engineering Roads and Related) supported debentures to a maximum of
$639,500 finance the work
15-194
Being a By-law to repeal By-law 13-067, being a By-law to debenture
certain tax supported capital works
and
the said by-laws, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
Other Business
Moved by Councillor Therrien, seconded
by Councillor McWilliams
That the following by-law be read a
first, second and third time:
15-195 Being a By-law to confirm the proceedings of the Council at its meeting
held on December 07, 2015.
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
“CARRIED”
John
Kennedy
City
Clerk
Daryl
Bennett
Mayor
Planning
Committee Report No. 13
Meeting
of November 16, 2015
To The Council of the City of Peterborough, for
consideration at its meeting held December 7, 2015
The Planning
Committee, as a result of its meeting held on November 16, 2015 recommends as
follows:
1.
Manager,
Planning Division
Report PLPD15-057
Source
Protection Septic System By-law
That Council approve the
recommendation outlined in Report PLPD15-057 dated November 16, 2015, of the
Manager, Planning Division, as follows:
That Council approve the By-law
attached as Exhibit D to Report
PLPD15-057, in order to implement the required measures of protection of the
vulnerable areas in relation to the City’s intake of drinking water as required
by the Trent Source Protection Plan.
2.
Director,
Planning and Development Services
Report PLPD15-058
Major
Institutions Official Plan Policy and Zoning Update to Recognize Employment
Uses
That
Council approve the recommendations outlined in Report PLPD15-058 dated
November 16, 2015, of the Director, Planning & Development Services, as
follows:
a) That Council authorize that
notice be given for a City-initiated Official Plan Amendment and Rezoning to recognize
employment uses in the Major Institutions land use designation and the UC
Zoning District.
b) That the CAO be authorized
to execute a Memorandum of Understanding with Trent University outlining the
essential terms of a business relationship between the City and Trent
University to facilitate the implementation of the Trent Research and
Innovation Park.
3.
Urban
Metrics Report
That staff bring forward the Urban
Metrics report to the February 8, 2016 Planning Committee meeting.
4.
Schedule
‘J’
That staff review Schedule J (the
commercial core), as part of the Official Plan Review.
5.
Woodlot
Management / Snow Dump
That staff provide a report
on the woodlot management/snow dump issue (raised at the Otonabee Ward public
meeting), in the next cycle of Council meetings.
Submitted
by,
Councillor
Parnell
Chair
November
16, 2015
Budget
Committee Report No. 6
Meeting of
November 23,
24, 25, 2015
To the Council of The City of Peterborough for
Consideration at its Meeting held December 7, 2015.
The Budget Committee as a result of
its Meeting held on November 23, 24, 25, 2015 recommends as follows:
1.
Director
of Corporate Services
Report CPFS15-050
2016 Draft Budget
That Council approve the
recommendations outlined in Report
CPFS15-050, dated November 2, 2015, of the Director of Corporate Services and
the Chief Administrative Officer, as follows:
a)
That
the 2016 Draft Budget, and all estimated revenues and expenditures, fees,
contributions to reserve and reserve funds, and proposed staffing levels
referenced in the documents be adopted.
b)
That
the user fees and charges as set out in Book 2 be adopted as part of 2016
Budget process.
c)
That
any unused CAO Budget at the end of 2016 be transferred to the Organizational
Development Reserve, subject to the overall year-end position. (Page 24)
d)
That
any unused Peterborough Technology Services Budget, at the end of 2016, be
transferred to the Electronic Data Processing (EDP) Reserve, subject to the
overall year-end position and that if actual 2016 costs exceed the 2016 Budget,
funds may be drawn from the EDP reserve. (Page 31)
e)
That any Engineering Overhead surplus be transferred to the Engineering
Design and Inspection Reserve, subject to the overall year-end position and
that if actual 2016 Engineering costs exceed the Budget, funds may be drawn
from the Engineering Design and Inspection Reserve. (Page 57)
f)
That
any unused portion of the 2016 Winter Control Budget that may exist at year-end
be transferred to the Winter Control Reserve, subject to the overall year-end position,
and that if actual 2016 Winter Control costs exceed the 2016 Budget, funds may
be drawn from the Winter Control reserve. (Page 74)
g)
That any unused
Traffic Signal Maintenance Budget at the end of 2016 be transferred to the
Traffic Signal Reserve, subject to the overall year-end position and that if
the actual 2016 Traffic Signal Maintenance costs exceed the 2016 Budget, funds
may be drawn from the Traffic Signal Reserve. (Page 82)
h)
That
any surplus funds at the end of 2016 for Market Hall be transferred to the
Market Hall Capital Reserve for unanticipated maintenance expenses or small
capital improvements. (Page 105)
i)
That any unused Sustainability Budget, at the end of 2016,
be transferred to the Sustainability Reserve, subject to the overall year-end
position, and that if actual 2016 costs exceed the 2016 Budget, funds may be
drawn from the Sustainability Reserve. (Page 105)
j)
That any surplus
funds at the end of 2016 for the Peterborough Sport and Wellness Centre be
transferred to the PSWC Capital Conservation Reserve for future capital
improvements. (Page 110)
k)
That
any surplus funds at the end of 2016 for Arenas be transferred to the Arena
Equipment Reserve for future equipment purchases. (Page 121)
l)
That
any unused Homelessness net budget at the end of 2016 be transferred to the
General Assistance Reserve, to be used for future investment in homelessness
prevention programs, subject to the overall year-end position and that if
actual 2016 Homelessness costs exceed the 2016 Budget, funds may be drawn from
the reserve. (Page 134)
m)
That
any unused Community Social Plan net budget at the end of 2016 be transferred
to the Social Services Community Social Plan 40/60 Reserve for future program
development, subject to the overall year-end position and that if actual 2016
Community Social Plan costs exceed the 2016 Budget, funds may be drawn from the
reserve. (Page 134)
n)
That
any remaining unused Social Services net budget at the end of 2016 be
transferred to the General Assistance Reserve, subject to the overall year-end
position and that, if actual 2016 Social Services costs exceed the 2016 Budget,
funds may be drawn from the reserve. (Page 134)
o)
That any
surplus in the 2016 Housing Operating Budget at the end of 2016 be transferred
to the Housing Reserve, subject to the overall year-end position and that, if
actual 2016 Housing costs exceed the 2016 Budget, funds may be drawn from the
Housing Reserve. (Page 150)
p)
That any
surplus in the 2016 Housing Choice Rent Supplement Program at the end of 2016
be transferred to the Housing Choice Rent Supplement Reserve, subject to the
overall year-end position and that, if actual 2016 Rent Supplement costs exceed
the 2016 Budget, funds may be drawn from the Rent Supplement Reserve. (Page
150)
q)
That
any excess Airport development review fees at the end of 2016 be transferred to
the Airport Development Review Reserve for future Airport Development related
expenditures and that if the 2016 Airport development review costs exceed the
review fees, funds may be drawn from the Airport Development Review Reserve.
(Page 154)
q.1) That any unused Building Inspection Budget at
the end of 2016 be transferred to the Building Division Reserve and that, if
actual building inspection costs exceed the 2016 Budget, funds may be drawn from
the Building Division Reserve. (Page 158)
r)
That
any adjustment to the City’s 2016 requirement for the Municipal Property
Assessment Corporation (MPAC), be netted against the City’s 2016 General
Contingency provision. (Page 163)
s)
That
any unused portion of the 2016 tax write off account balance that may exist at
year-end be transferred to the Allowance for Doubtful Accounts Reserve, subject
to overall year-end position and that, if actual 2016 tax write-off costs
exceed the 2016 Budget, funds may be drawn from the Allowance for Doubtful
Accounts Reserve. (Page 165)
t)
That any unused Employee Benefits Budget at the end of 2016 be
transferred to the Employee Benefits Reserve, subject to the overall year-end
position, and that, if actual 2016 employee benefits exceed the 2016 Budget,
funds may be drawn from the Employee Benefits Reserve. (Page 165)
u)
That any
unused Insurance Budget at the end of 2016 be transferred to the Insurance
Reserve, subject to the overall year-end position and that, if actual 2016 insurance
costs exceed the 2016 Budget, funds may be drawn from the Insurance Reserve.
(Page 165)
v)
That
any unused 2016 Contingency Budget at the end of 2016 be transferred to the
Capital Levy Reserve to be used for Capital works subject to the overall 2016 year-end
position. (Page 165)
w)
That
any unused Police Services Legal fees Budget at the end of 2016 be transferred
to the Legal Fees Policing Reserve, subject to the overall year-end position
and approval through the Treasurer, and that if the actual 2016 Police legal
fees costs exceed the 2016 Budget, funds may be drawn from the Policing Legal
Fees Reserve. (Page 169)
x)
That
any unused Police Services Budget at the end of 2016 be transferred to the
Police Special Projects Reserve, subject to the overall year-end position and
approval by City Council and that, if the actual 2016 Police Services costs
exceed the 2016 Budget, funds may be drawn from the Police Special Projects
Reserve. (Page 169)
y)
That
any adjustments to the City’s portion of the 2016 Peterborough County/City Paramedics Services Budget be netted
against the 2016 General Contingency provision. (Page 174)
z)
That any unused Peterborough County/City
Paramedics Services
(PCCP) Budget at the end of 2016 be transferred to the PCCP Reserve, subject to
the overall year-end position and that, if the actual 2016 PCCP costs exceed
the 2016 Budget, funds may be drawn from the PCCP Reserve. (Page 174)
aa)
That
any adjustments to the City’s portion of ORCA’s 2016 Budget, based on the final
approved ORCA Budget, be netted against the City’s 2016 general contingency
provision. (Page 175)
bb)
That
any adjustments to the City’s portion of CCHU 2016 Budget, based on the final
approved CCHU Budget, be netted against the City’s 2016 general contingency
provision. (Page 176)
cc)
That
the 2016 budget request representing the levy required by the Downtown Business
Improvement Area of the Corporation of the City of Peterborough during the year
2016 totalling $298,685, be approved. (Page 180)
dd)
That
the 2016 budget request representing all sums required by the Village Business
Improvement Area of the Corporation of the City of Peterborough during the year
2016 totalling $16,380, be approved. (Page 181)
ee)
That
any net surplus funds, after the disposition of the recommendations in this
report, from 2016 operations in excess of $100,000 be transferred to the
Capital Levy Reserve to be used for Capital works. (Page
183)
ff)
That
a by-law be passed to establish the 2016 tax ratios for each property class as
set out in the 2016 Operating Budget. (Page 193)
gg)
That
the 2016 tax rate for farmland awaiting development subclasses be 75% of the
residential rate. (Page 194)
hh)
That
a system of graduated tax rates within the Commercial and Industrial classes
not be implemented for 2016. (Page 194)
ii)
That
the capping policy for 2016 for the Multi-residential, Commercial and
Industrial classes be as follows:
i. Capping be based on a maximum increase
threshold at the greater of 10% of the previous year’s annualized capped taxes
and 5% of the previous year’s annualized CVA tax for the eligible property.
(Page 194)
ii. No capping credit be applied for properties
where the required billing adjustment is within a $250 credit of the
properties’ CVA tax; affected properties would be billed at their full CVA tax level.
(Page 194)
iii. That
properties that achieved CVA tax in 2015 remain at CVA tax from 2016 forward
regardless of how reassessment affects the property. (Page 194)
iv. That
properties that cross over from the clawback to the capping category or vice
versa from 2015 to 2016 be taxed at CVA tax. (Page 194)
kk) That the threshold on the
tax level for eligible new construction be 100%. (Page 194)
ll) That the Tax
ratio reductions for mandated subclasses of vacant units remain at 30% for the
Commercial class and 35% for the Industrial class. (Page 194)
2.
Director
of Corporate Services
Report CPFS15-059
Primary Health Care
Services Draft 2016 Budget for the Physician Recruitment Program
That Council approve the
recommendation outlined in Report CPFS15-059, dated November 23, 2015, of the
Director of Corporate Services as follows:
That the budget details provided to
Budget Committee by the Primary Health Care Services for the 2016 Budget for
the Physician Recruitment Program, be received.
3.
Director
of Corporate Services
Report CPFS15-060
Otonabee Region
Conservation Authority
That Council approve the
recommendations outlined in Report
CPFS15-060, dated November 23, 2015, of the Director of Corporate Services as
follows:
a)
That
the budget details provided to Budget Committee by the Otonabee Region
Conservation Authority, be received.
b) That
the $714,746 provision for Otonabee Region Conservation Authority included in
the 2016 Draft Operating Budget on page 175 of the 2016 Highlights Book be
increased by $7,198 to $721,944 and that the additional $7,198 be transferred
from General Contingency on page 164 of the 2016 Highlights Book decreasing it
from $778,298 to $771,100.
4.
Director
of Corporate Services
Report CPFS15-063
Peterborough
County/City Health Unit
That Council approve the
recommendation outlined in Report CPFS15-063, dated November 23, 2015, of the
Director of Corporate Services as follows:
That the budget details provided
to Budget Committee by Peterborough County/City Health Unit, be received.
5.
Director
of Corporate Services
Report CPFS15-064
Fairhaven 2016 Budget
That Council approve the
recommendation outlined in Report CPFS15-064, dated November 23, 2015, of the
Director of Corporate Services as follows:
That the budget details provided
to Budget Committee by Fairhaven, be received.
6.
Director
of Corporate Services
Report CPFS15-065
Peterborough
County/City Paramedics Service 2016 Budget
That Council approve the
recommendation outlined in Report CPFS15-065, dated November 23, 2015, of the Director
of Corporate Services as follows:
That the budget details provided
to Budget Committee by the Peterborough County/City Paramedics Service, be
received.
7.
Fire
Station Relocations (page 27)
That staff provide a report on the
projected use of our fire stations, how each station is utilized and what, if
any, costs savings are available and the response times from each station,
before next budget.
8.
Director
of Corporate Services
Report CPFS15-054
Sponsorship, Naming
Rights and Advertising Policy (page 31)
That Council approve the
recommendation outlined in Report CPFS15-054, dated November 23, 2015, of the
Director of Corporate Services as follows:
a)
That
the Sponsorship, Naming Rights and Advertising Policy, as set out in Appendix A
to Report CPFS15-054, be approved, as amended.
b)
That
staff report back to Council in three years with an update on the program.
9.
Traffic
Engineering Technologist Position
a)
That a new Traffic Engineering Technologist position be created and the
net provision of $1,795,198 for Traffic, shown on page 78 of the 2016
Highlights Book and pages 74-75 of the 2016 Operating Budget Details Book, be
adjusted as follows: the Personnel line be increased by $58,000; the
Contractual Services be decreased by $20,000; and a Transfer from the Traffic
Signal Reserve be increased by $38,000 for a net tax levy impact of zero and,
b)
That
staff provide a report for the 2018 Budget updating Council on the work
associated with this position.
10. Statutory
Holiday Transit Service (page 78)
a)
That the net provision of $6,700,602 for Transit, shown on page 78 of
the 2016 Highlights Book and pages 76-77 of the 2016 Operating Budget Details
Book, be adjusted as follows: the Personnel line be increased by $120,000; the
Repairs and Maintenance line be increased by $34,800; Fees, Services Charges
and Donations line be increased by $28,000; and the Contribution from Reserve
from the Provincial Gas Tax Reserve be increased by $126,800 for no net tax
levy impact.
b)
That staff report back in two years with an update on ridership
statistics for statutory holidays.
11. Director
of Community Services
Report CSACH15-006
Relocation of Syrian Refugees
City Support for
Refugees
a)
That a new line be added as an Expenditure under Community Services
Administration, as shown on page 103 of the 2016 Highlights Book and pages
87-91 of the 2016 Operating Budget Details Book, with a budget of $25,000 for
the Integration of the Refugees into the City of Peterborough and that the
impact to the all-inclusive rate is 0.01 moving the total all-inclusive rate to
2.51%;
b)
That staff work with outside agencies to determine how best to allocate
the funds;
c)
That the 2017 Draft Budget include a further $25,000 for the Integration
of the Refugees and
d)
That staff report back to Council as required to provide an update on
the activities associated with this project.
e)
That the report on potential City support for the relocation of Syrian
refugees to Peterborough be received for information.
12. Director
of Community Services
Report CSD15-023
2016 Community
Service Grant Consideration for Artspace
That Council approve the
recommendations outlined in Report CSD15-023, dated November 23, 2015, of the
Director of Community Services, as follows:
a)
That
Artspace be funded from the City’s Community Service Grant program, commencing
in 2016;
b)
That
the 2016 funding for Artspace be $20,000 with the funds transferred from the
Community Services Administration Sponsorship budget; and
c)
That
the Draft 2017 Budget include an additional $15,000 for a total allocation of
$35,000 for Artspace in 2017.
13. County
Jail Park Project (page 106)
That the $150,000 identified on page
106 of the Budget Highlights Book for the County Jail Park be removed from the
capital budget and placed in the capital levy reserve.
14. Director
of Corporate Services
Report CPFS15-061
Peterborough Economic
Development
That Council approve the
recommendation outlined in Report CPFS15-061, dated November 23, 2015, of the
Director of Corporate Services as follows:
That the presentation and
budget details presented to the November 24, 2015 Budget Committee by
Peterborough Economic Development, be received.
15. Director
of Corporate Services
Report CPFS15-062
Peterborough Humane
Society
That Council approve the
recommendation outlined in Report CPFS15-062, dated November 23, 2015, of the
Director of Corporate Services as follows:
That the presentation and
budget details presented to the November 24, 2015 Budget Committee by
Peterborough Humane Society, be received.
16. Director
of Corporate Services
Report CPFS15-066
Peterborough Police
Services 2016 Budget
That Council approve the
recommendation outlined in Report CPFS15-066, dated November 23, 2015, of the
Director of Corporate Services as follows:
That the presentation and
budget details presented to the November 24, 2015 Budget Committee by
Peterborough Police Services, be received.
17. Director
of Corporate Services
Report CPFS15-055
Funds Required and
Timelines for Key Capital Projects
That Council approve the
recommendation outlined in Report CPFS15-055 dated November 18, 2015, of the
Director of Corporate Services, as follows:
That a further increase of 0.5% be
added to the 0.5% 2016 capital component of the all-inclusive tax increase, for
a total 2016 all-inclusive increase of 3.01%, and that the 2017 Draft Capital
Budget be prepared to include a further 1.00% all-inclusive tax rate increase
for key specific projects.
18. Arena
Project (page 122)
That the new arena facility, as
referenced on page 122 of the Budget Highlights Book, be allocated $1.5 million
in the 2016 budget.
19. Public
Works Yard (page 75)
That the Public Works Relocation
Project as referenced on page 75 of the Budget Highlights Book be increased
from $3.5 million by $3.2 million to $6.7 million in the 2016 budget.
20. Charlotte
Street Renewal Louis Street Urban Park (page 141)
That the Charlotte Street Renewal and
Louis Street Urban Park project as referenced on page 141 of the Budget
Highlights Book be allocated $4.2 million in the 2016 budget.
21. Rent
Supplement Program
That a staff report be brought forward
in the first quarter of 2016 outlining the implications of providing additional
funds as follows:
a)
An
additional allocation of $50,000 to the Housing Stability Program as a one time
draw funded from the General Assistance Reserve, and
b)
An
additional allocation of $50,000 to the Rent Supplement Program funded from the
General Assistance Reserve.
22. Discretionary
Benefits
That $100,000 be added to the Social
Services overall discretionary benefits budget to address the following priority
areas:
a)
$50,000
to adult dentures; and
b)
$50,000
to the recreation subsidy, with the intention that the subsidy be returned to
$200 per year per child.
Submitted by,
Councillor Clarke
Chair
November 25, 2015
Committee
of the Whole Report No. 22
Meeting of November
30, 2015
To the Council of The City of Peterborough for consideration
at its Meeting held December 7, 2015
The Committee of the Whole as a result of its meeting held
on November 30, 2015, recommends as follows:
1. Report of Closed Session
Director of Planning
and Development Services
Report
PLPD15-061
Partial Purchase of
Property at 1350 Parkhill Road West
That Council approve the
recommendation outlined in Report PLPD15-061 dated November 30, 2015, of the
Director of Planning and Development Services as follows:
That a by-law be passed to authorize
the purchase of part of the property at 1350 Parkhill Road West for $32,000,
plus land transfer tax of $160.00, and legal fees of $1,500.00 for a total
purchase costs of $33,235.
2. Report of Closed Session
Director of Planning
and Development Services
Report PLPD15-059
Purchase of Property
at 1529 Sherbrooke Street
That Council approve the
recommendations outlined in Report PLPD15-059 dated November 30, 2015, of the
Director of Planning and Development Services as follows:
a)
That
a by-law be passed to authorize the purchase of property known municipally as
1529 Sherbrooke Street, for $225,000.00, plus land transfer tax of $1,975.00
and legal costs of $1,500 for a total acquisition cost of $228,475.00;
b)
That
the portion of the property not required for road-widening be declared surplus
to the needs of the Municipality and be offered for sale, and that the proceeds
of the sale be credited to the Sherbrooke Street Capital Project; and
c)
That
upon completion of the transaction the residence be demolished.
3. Report of Closed Session
City Clerk
Report CPCLK15-016
Citizen Appointments
– Cenotaph Advisory Committee and City of Peterborough Holdings Inc. Board
That Council approve the
recommendations outlined in Report
CPCLK15-016, dated November 30, 2015, of the City Clerk, as follows:
a)
That
Peter Ayotte be appointed to the Cenotaph Advisory Committee as the 428
(Peterborough) Wing representative; and
b)
That
Bob Lightbody and Scott Baker be reappointed to the City of Peterborough
Holdings Inc. Board with terms to December 31, 2018.
4. Director of Corporate Services
Report CPFS15-058
September 30, 2015
Financial Update Report (Unaudited) With Year End Projections for December 31,
2015
That Council approve the
recommendations outlined in Report CPFS15-058 dated November 30, 2015, of the
Director of Corporate Services, as follows:
a)
That the September 30, 2015 Financial Update Report of the Operating
Budget and Capital Works in Progress be received.
b)
That, in order to realign funding sources, the remaining $433,870 of
07/08 Provincial Surplus funding from the following capital works and be
transferred to the 2013 Various City Hall Renovations Capital Account and that
the Capital Levy in the 2013 Various City Hall Renovations Capital Account be
transferred to the following accounts:
|
Project
|
Residual
Amount
|
|
Electronic
Document Management System
|
$133,255
|
|
Innovation
Cluster
|
$120,000
|
|
City
Wide Storm Quality EA
|
$91,420
|
|
Crawford
Dr. Extension to Harper Road
|
$59,472
|
|
Capital
Levy Reserve
|
$29,723
|
|
Total
|
$433,870
|
c) That the application,
as approved by Council in recommendation c) of Report CSACH15-004 Museum 2016
Exterior Cladding and Window Project dated September 21, 2015, be amended and
submitted to Canada Cultural Spaces Fund, Department of Canadian Heritage,
requesting $275,000 of financial support for the proposed Museum 2016 Exterior
Cladding and Window Project.
d) That By-law 13-056, being a by-law to finance $300,000 from tax
supported debentures for the 2013 portion of the City Wide Storm Water Quality
Implementation Program, be repealed; and that a
by-law be prepared to finance $300,000 from tax supported debentures for the
Reconstruction of Riverside Drive.
e) That By-law 15-029, being a By-law to finance $485,000 of the
$525,000 total cost of the 2015 portion of for the Upgrades at Utility Services
buildings from tax-supported debentures, be reduced by $250,000 from $485,000
to $235,000; and a new tax supported debenture By-law be prepared to finance
$250,000 of the City Hall Lower Level South and East Wing Renovation (Project
3-2.03 in the 2014 Capital Budget).
f) That a new Capital project be created for the Trans Canada
Trail Extension (Lansdowne to City Limits) Capital project in the amount of
$369,000 and that $150,000 in Federal Gas Tax be transferred from the Trail
Development Capital Project in addition to the previously unbudgeted $140,000
grant from the Pan-Am Games and the $79,000 grant from the Trans Canada
Foundation.
g) That the Bethune Street Project be increased by $960,000 from
$26,127,300 to $27,087,300 and that the $960,000 be transferred from the
Charlotte Street Renewal and Louis Street Urban Park project (2015 Capital
Budget Reference 7-1.03).
h) That
By-law 13-067, being a by-law to finance $350,000 from tax supported debentures
for the 2013 portion of the Charlotte Street Renewal / Louis Street Urban Park
project, be repealed; that By-law 15-015, being a By-law to finance $800,000 of
the $800,000 total cost of the 2015 portion of for the Charlotte Street Renewal
/ Louis Street Urban Park project from tax-supported debentures, be reduced by
$610,000 from $800,000 to $190,000; and a new tax supported debenture By-law be
prepared to finance $960,000 of the Bethune Street Project.
5. Chief Administrative Officer
Report CAO15-024
Amending Agreement
with the County of Peterborough and Greater Peterborough Area Economic
Development Corporation
That Council approve the
recommendation outlined in Report CAO15-024, dated November 30, 2015, of the
Chief Administrative Officer, as follows:
That the City enter into an
amending agreement on certain terms and conditions with the County of
Peterborough and Greater Peterborough Area Economic Development Corporation
(GPAEDC) with respect to the operations of GPAEDC for the period January 1,
2016 to December 31, 2019, as set out in Appendix A to Report CAO15-024.
6. Director of Community Services
Report CSD15-022
Greater Peterborough
Area Climate Change Action Plan Progress Report #2
That Council approve the
recommendation outlined in Report CSD15-022 dated November 30, 2015 of the
Director of Community Services, as follows:
That the
Greater Peterborough Area Climate Change Action Plan Progress Report #2 be received for information.
7. Director of Planning and Development Services
Report PLPD15-062
Peterborough Airport
PCB Sampling Program
That
Council approve the recommendations outlined in Report PLPD15-062 dated
November 30, 2015, of the Director, Planning & Development Services, as
follows:
a)
That
a $100,000 capital budget be established for the Peterborough Airport PCB
Sampling Program; and
b)
That
the new capital project be funded by a transfer of $100,000 from the Former
Harper Road Landfill ECA capital project. (2012 capital budget reference
5-9.07).
8. Director of Utility Services
Report USTR15-016
Request for
Pedestrian Signal on Armour Road at Whitaker Street
That Council approve the
recommendation outlined in Report USTR15-016 dated November 30, 2015, of the
Director of Utility Services, as follows:
That Pedestrian Ahead warning signs be installed on Armour
Road between Spencley’s Lane to Frances Stewart Road.
9. Director of Utility Services
Report USTR15-017
Fleming College –
Implementation of Universal Transit Pass
That Council approve the
recommendations outlined in Report USTR15-017 dated November 30, 2015, of the
Director of Utility Services, as follows:
a)
That
a by-law be passed to authorize the Mayor and Clerk to execute an agreement
between the Corporation of the City of Peterborough and the Fleming Student
Administrative Council (Fleming SAC) for the implementation of Universal
Transit Pass Agreement (U-Pass) and to affix the Seal of the Corporation
thereto, such execution to occur only after receipt of confirmation of
Intention to Proceed from Fleming SAC, and the acceptance of the terms of the
agreement by the Director of Utility Services and the City Solicitor;
b)
That
upon receipt of confirmation of Intention to Proceed from Fleming SAC in
Recommendation a), the capital budget item for new Transit Buses (2016 Capital
Budget reference 5-11.03) be increased by $2,000,000, to accommodate the
purchase of 4 additional 40 foot transit buses for service expansion in
accordance with the U-Pass Agreement, with funding to be obtained through a
$400,000 draw from the Development Charge Transit Reserve Fund, a $500,000 draw
from the Transit Reserve Fund, and the issuing of $1,100,000 in user fee
supported debentures;
c)
That
upon receipt of confirmation of Intention to Proceed from Fleming SAC in
Recommendation a), that staff prepare a report to Council on the financial plan
for the new U-Pass service, and an implementation strategy including necessary
adjustments to the 2016 Operating Budget for Conventional Transit Operation to
cover additional staff recruitment, added operating costs and new revenues
associated with the service plan.
10. Director of Utility Services
Report USDIR15-005
Overview of Snow
Disposal Area Operations and Condition of the Kennedy Road Woodlot
That Council approve the
recommendations outlined in Report
USDIR15-005 dated November 30, 2015, of the Director of Utility Services, as
follows:
a)
That Appendix A
of Report USDIR15-005 be adopted for implementation and that staff be requested
to immediately initiate the actions described in Appendix A; and
b)
That staff be
requested to report back in one year’s time on the success of actions taken to
improve the state of the Kennedy Road Woodlot.
11. Staff Award of Arena Schematic Design
That, to enable progress on the New
Arena Facility Project to continue during the months of December and January,
Council approves a recommendation to waive By-law 14-127, Part 8, Section
8.2.1, which requires Council to approve the award of a Request for Proposals greater
than $100,000 and grant the Administrative Staff Committee the authority to
award Request for Proposals P-27-15 for schematic design of the new Arena
Facility Project.
Submitted
by,
Councillor
Beamer
Chair
November
30, 2015
Committee
of the Whole Report No. 23
Meeting of December 7,
2015
To the Council of The City of Peterborough for consideration
at its Meeting held December 7, 2015
The Committee of the Whole as a result of its meeting held
on December 7, 2015, recommends as follows:
1. Director of Community Services
Report CSD15-023
AMO’s Proposed Cap
and Trade Program Funding
That Council approve the
recommendation outlined in Report CSD15-023 dated December 7, 2015 of the
Director of Community Services, as follows:
That a letter be sent to The Honourable Kathleen
Wynne, outlining the City of Peterborough’s support of AMO’s Proposed Cap and
Trade Program Funding, specifically that:
That
the City of Peterborough supports the collaboration of the Association of
Municipalities of Ontario and the Union of Quebec Municipalities to enhance
support of municipal climate action in our provinces;
To
help meet reduction targets and to reduce emissions in our communities and
improve resilience in local economies, we call on you to work in partnership
with local governments and:
·
Give
municipalities adequate, stable and long-term funding resources to invest in
greenhouse gas reduction initiatives in our communities such as public transit
and active transportation, public and private building energy efficiency; water
conservation, planning development and other programs;
·
Recognize
municipal projects that reduce greenhouse gases for offset credits in Cap and
Trade programs;
·
Provide
dedicated funding for climate change adaptation to help municipalities provide
resilient infrastructure to keep our economies and communities functioning and
productive; and
·
Provide
tools to help facilitate and transfer knowledge regarding greenhouse gas
reduction and climate adaptation projects.
Submitted
by,
Councillor
Beamer
Chair
December
7, 2015