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MINUTES
OF JOINT SERVICES
STEERING
COMMITTEE
OCTOBER
8, 2009
GENERAL
COMMITTEE ROOM
CITY
HALL
|
Chair
J. Murray Jones called the meeting to order at 3:50 p.m. in the General
Committee Room, City Hall.
Present:
Warden Ron Gerow, County of Peterborough
Councillor J. Murray Jones, County of
Peterborough, Chair
Councillor Thomas Flynn, County of
Peterborough
Councillor Brian Bartlett, County of
Peterborough
Mayor Paul Ayotte, City of
Peterborough
Councillor Henry Clarke, City of Peterborough
Councillor Doug Peacock, City of
Peterborough
Councillor Eric Martin, City of
Peterborough
Staff:
Gary King, Chief
Administrative Officer, County of Peterborough
Linda Reed, Chief
Administrative Officer, City of Peterborough
John Butler, Director
of Finance/Treasurer, County of Peterborough
Randy Mellow,
Emergency Medical Services, County of Peterborough
Brian Horton, Senior
Director of Corporate Services and Deputy CAO, City of Peterborough
Ken Doherty, Director of Community
Services, City of Peterborough
Linda Mitchelson,
Manager, Social Services, City of Peterborough
Patricia Lester, City Solicitor,
Director of Legal Services, City of Peterborough
Malcolm Hunt, Director, Planning and
Development Services, City of Peterborough
Sandra Clancy, Financial Planning and
Revenue, City of Peterborough
RoseMary Reid, Court Services Manager,
City of Peterborough
Carolyn Hagg, Financial Analyst, City
of Peterborough
Sonya Hardman, Community Social
Planning Co-ordinator, City of Peterborough
Nancy Wright-Laking,
City Clerk, City of Peterborough
Andy Mitchell,
President & CEO, Greater Peterborough Area Economic Development Corporation
Renato Romanin, Senior Vice-President
& Deputy CEO, Greater
Peterborough Area Economic Development Corporation
Minutes of the Meeting
of September 10, 2009
Moved by Councillor
Peacock, seconded by Councillor Martin
That the minutes of the meeting of September 10, 2009, be
approved.
"CARRIED"
Consent
Agenda
No items were
considered under the Consent Agenda.
Moved by Councillor
Peacock, seconded by Councillor Flynn
That the Joint Services Steering
Committee endorse the recommendation outlined in Report CSSSJSSC09-019 dated
October 8, 2009, of the Director of Community Services, as follows:
That the report and presentation be received
for information.
Moved by Mayor Ayotte,
seconded by Warden Gerow
That
the Joint Services Steering Committee move into closed session to discuss an
item under Section 239(2)(d) Labour Relations or Employee Negotiations and an
item under Section 239(2)(b) Personal matters about an identifiable individual,
including municipal or local board employees.
Moved by Councillor
Martin, seconded by Councillor Flynn
That the Joint
Services Committee reconvene in open session.
"CARRIED"
Moved by Warden Gerow, seconded by Councillor
Flynn
That the Joint Services Steering Committee
request that the Mayor and Warden arrange to meet, as soon as possible with the
Ministry of Health in respect to the offload situation at Peterborough Regional
Health Centre.
"CARRIED"
Moved by Mayor Ayotte,
seconded by Councillor Clarke
That
the Joint Services Steering Committee endorse the 2010 Greater Peterborough and
Area Economic Development Corporation budget as presented.
"CARRIED"
Report CSSSJSSC09-015
Update on Hostel
Review
Ken Doherty, Director
of Community Services, City of Peterborough
Moved by Councillor
Peacock, seconded by Councillor Clarke
That Joint Services
accept Report CSSSJSSC09-015 dated October 8 2009, of the Director of Community
Services, as follows:
That the Update on the
Hostel Review report be received for information purposes.
“CARRIED”
Report CSSSJSSC09-016
2010 Ontario Works
Discretionary Benefit Report
Ken Doherty, Director
of Community Services, City of Peterborough
Moved by Councillor
Clarke, seconded by Councillor Peacock
That the Joint
Services Steering Committee endorse the recommendations outlined in Report
CSSSJSSC09-016 dated October 8, 2009, of the Director of Community Services, as
follows:
a)
That the amended local Ontario Works (OW) discretionary benefit policy
clarifying the authority the OW Administrator retains to ensure expenditures
come in on budget be approved. (Appendix A)
b)
That Option 1, maintain at 2009 Discretionary Benefits budget level for
2010, with the total gross $1,678,191; the City gross $1,464,421 and the City
net $212,871; and the County gross $213,770 and the County net $41,472 be
approved.
“CARRIED”
Report CSSSJSSC09-017
Addiction Services
Initiative, Contract Renewal with Four Counties Addiction Services Team
Ken Doherty, Director
of Community Services, City of Peterborough
Moved by Mayor Ayotte,
seconded by Warden Gerow
That the Joint
Services Steering Committee endorse the recommendations outlined in Report
CSSSJSSC09-017 dated October 8, 2009, of the Director of Community Services, as
follows:
a) That
the contract with Four Counties Addictions Services Team Inc. (FourCAST), 130
Hunter Street West, Peterborough, Ontario, K9H 2K8, be renewed for a three-year
term from January 1, 2010 to December 31, 2012 to provide various Addiction
Services for City and County Ontario Works and Ontario Disability Support
Program recipients for a total cost of $510,000 ($170,000 per year).
b) That
a formal Request for Proposal Document not be issued to secure the services on
the basis FourCAST is the only provider that the Ministry of Health and
Long-Term Care will fund and, accordingly, can be considered a “sole source” as
described in Section 29(8) of the City’s Purchasing By-law 06-175.
c) That
a by-law be prepared authorizing the agreement to be signed by the Mayor and
Clerk.
“CARRIED”
Report CSSSJSSC09-018
Enhanced Employment
Services for Vulnerable Persons
Ken Doherty, Director
of Community Services, City of Peterborough
Moved by Councillor
Peacock, seconded by Councillor Clarke
That the Joint
Services Steering Committee endorse the recommendation outlined in Report
CSSSJSSC09-018 dated October 8, 2009, of the Director of Community Services, as
follows:
That the Enhanced
Employment Services for Vulnerable Persons (EES) report be received for
information.
“CARRIED”
Report
OCSPOAJSSC09-001
Relocation of the
Provincial Offences Office
Patricia Lester, City
Solicitor, City of Peterborough
Moved by Councillor
Clarke, seconded by Councillor Martin
That the Joint
Services Steering Committee endorse the Recommendation outlined in Report
OCSPOJSSC09-001, dated October 8, 2009 of the City Solicitor as follows:
That Report
OCSPOAJSSC09-001, be received for information.
“CARRIED”
Preliminary 2010
Budget – Emergency Medical Services (EMS)
John Butler, Interim
Treasurer, County of Peterborough
Moved by Councillor
Peacock, seconded by Councillor Clarke
That the Joint
Services Steering Committee receive the Preliminary 2010 EMS budget.
“CARRIED”
Report
CPFPRSJSSC09-001POA
Social Services and
Social Housing Draft 2010 Budgets
Brian Horton, Senior
Director of Corporate Services, City of Peterborough
Moved by Councillor
Clarke, seconded by Warden Gerow
That the Joint
Services Steering Committee approve the recommendation outlined in report
CPFPRSJSSC09-001, dated October 8, 2009, of the Senior Director of Corporate
Services, as follows:
That the Joint Services
Steering Committee endorse the draft 2010 POA, Social Services, and Social
Housing Budgets as set out in Appendix A to report CPFPRSJSSC09-001, and
recommend to City and County Councils the budgets be reflected in their
respective draft 2010 Municipal Budget Documents.
“CARRIED”
2010 Joint Services
Meeting Schedule
Gary King, Chief
Administrative Officer, County of Peterborough
Linda Reed, Chief
Administrative Officer, City of Peterborough
Moved by Councillor
Clarke, seconded by Councillor Martin
That the Joint
Services Steering Committee approve the proposed schedule of meetings for 2010
Committee meetings in accordance with Articles 2.6 and 2.7 of the Consolidated
Municipal Service Management Agreement (2009 – 2013) being January 14, 2010,
April 8, 2010, September 9, 2010, October 14, 2010.
“CARRIED”
Correspondence from
Hewlett Packard (HP) Blade Server Tender T-15-2009 John Butler, Interim
Treasurer, County of Peterborough
Moved by Councillor
Clarke, seconded by Councillor Barlett
That the Joint
Services Steering Committee receive the correspondence.
"CARRIED"
Correspondence
received by the County of Peterborough from the Peterborough County-City Health
Unit to the Joint Services Steering Committee Chair
Funding for the
"Choose to be… Smoke Free" Program
Moved by Warden Gerow,
seconded by Councillor Flynn
That the Joint
Services Steering Committee endorse the request made by the Board of Health,
Peterborough County-City Health Unit as follows:
That the
Peterborough's Social Services department provide the “Choose to be ... Smoke
Free program” with $6000.00 to fund nicotine replacement therapy (NRT) for
eligible clients of the program for the period from August 1st, 2009 to March
31st, 2010.
"CARRIED"
Other Business
There was no other business.
Next Meeting
The next meeting of
the Committee is scheduled for January
14, 2010.
Adjournment
Moved by Councillor
Peacock, seconded by Councillor Clarke
That the Joint Services Steering Committee
adjourn at 6:23 p.m.
"CARRIED"
Nancy Wright-Laking
City Clerk
Councillor J. Murray
Jones, Chairman
Joint Services
Steering Committee