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Committee of the Whole Minutes
City of Peterborough
November 2, 2015
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Minutes of the Committee of the Whole Meeting held on November
2, 2015, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 5:01 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss two items under the Municipal
Act, 2001 Section 239(2)(d) Labour relations or employee negotiations, one
item under Section 239(2)(e) Litigation or potential litigation, including
matters before administrative tribunals, affecting the municipality or local
board and one item under Section 239(2)(b) Personal matters about an
identifiable individual, including municipal or local board employees.
“CARRIED”
Committee
moved out of Closed Session at 5:47 p.m.
Committee
reconvened in Open Session at 6:30 p.m. in the Council Chambers.
Confirmation of Minutes – October 13 and 26, 2015
Moved
by Mayor Bennett
That
the minutes of the meetings
of Committee of the Whole held on October 13 and October 26, 2015 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Interest.
Report of Closed Session
Fire Chief
Report FS15-003
Fire Dispatch Services for Northumberland County
Moved
by Councillor Parnell
That Council approve the
recommendations outlined in Report FS15-003 dated November 2, 2015 of the Fire
Chief, as follows:
a)
That
the City enter into a new five-year agreement (January 1, 2016 to December 31,
2020), with the option to renew for an additional five years, to provide Fire
Dispatch Services to all seven municipal Fire Departments within the County of
Northumberland for the following annual base fees:
i) $377,604 for the period
January 1, 2016 to December 31, 2016
ii) $389,012 for the period
January 1, 2017 to December 31, 2017
iii) $400,850 for the period
January 1, 2018 to December 31, 2018
iv) $413,140 for the period
January 1, 2019 to December 31, 2019
v) $425,903 for the period
January 1, 2020 to December 31, 2020
b)
That
a By-law be enacted authorizing the Mayor and Clerk to execute a five (5) year
agreement from January 1, 2016 to December 31, 2020 between the City and the
County of Northumberland.
“CARRIED”
Report of Closed Session
City Clerk
Report CPCLK15-015
Citizen Appointments to the Police Services Board and
Various Advisory Committees
Councillor
Parnell declared an interest as her husband is listed as a candidate for Item
a), the Accessibility Advisory Committee. She did not discuss or vote on the
matter.
Moved
by Councillor Pappas
That
Council approve the recommendations outlined in Report CPCLK15-015, dated
November 2, 2015, of the City Clerk, as follows:
a)
That
Erica Richmond, Don Parnell, and Andrea Walsh be appointed to serve as members
on the Accessibility Advisory Committee, with terms to November 30, 2019.
b)
That
Gary Rabjohn and Katy Shufelt be appointed to serve as members on the Arenas
Parks and Recreation Advisory Committee, with terms to November 30, 2017.
c)
That
Martin Parker be appointed to serve as a member on the Peterborough
Architectural Conservation Advisory Committee, with a term to November 30,
2019.
d)
That
Bob Hall be appointed to serve as a member on the Peterborough Police Services
Board, with a term to November 30, 2018.
e)
That
Paul Bennett be appointed to serve as a member on the Peterborough Downtown
Business Improvement Area Board of Management, with a term to November 30,
2018.
“CARRIED”
Consent Agenda
Moved
by Councillor Clarke
That
items 8 and 9 be approved as part of the Consent Agenda.
“CARRIED”
Director of Utility Services
Report USWM15-009
Extension of Recycling Collection Contract
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report USWM15-009 dated November
2, 2015, of the Director of Utility Services, as follows:
That
the existing contract with Progressive Waste Solutions Canada Ltd., 2345
Whittington Drive, Cavan-Monaghan, ON K9J 0G5, for the collection of blue box
recyclables from within the City of Peterborough be extended from January 1,
2017 until December 31, 2019
“CARRIED”
Director of Community Services
Report CSACH15-005
Designation of Heritage Property
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report CSACH15-005 dated
November 2, 2015 of the Director of Community Services, as follows:
a) That the
recommendation of the Peterborough Architectural Conservation Advisory
Committee (PACAC) to designate the property at 252 Parkhill Road West as a
heritage property under Part IV, Section 29 of the Ontario Heritage Act
(R.S.O. 1990, c.O.18) being of “cultural heritage value or interest” be
approved; and
b) That Council’s
intention to designate be advertised in a newspaper having general circulation
in the municipality as per the Ontario Heritage Act R.S.O. 1990, c.O.18,
s.31 (3); and
c) That the owners
of the property to be designated, and the Ontario Heritage Trust, be served
with a Notice of Intention to Designate as per the Ontario Heritage Act
R.S.O. 1990, c.O.18, s.29 (3).
“CARRIED”
Board Chair, Peterborough Economic Development
Report PED15-004
PED 2015 Third Quarter Report
Lorne
Kelsey, Director of Investment Expansion, Peterborough Economic Development, commented
on the report and responded to questions.
Moved
by Councillor Parnell
That Council approve the recommendation
outlined in Report PED15-004 of the Board Chair of Peterborough Economic
Development, as follows:
That
Report PED15-004 providing the Peterborough Economic Development 2015 Third
Quarter Report be received.
“CARRIED”
Director of Utility Services
Report USEP15-009
Update on Digester #3 and Establishment of a Budget for
Repair of the Digester
Moved
by Councillor Baldwin
That Council approve the
recommendation outlined in Report USEP15-009 dated November 2, 2015, of the
Director of Utility Services, as follows:
That a 2015 Capital Budget in the
amount of $6,590,000 be created and funded from the Wastewater Reserve Fund
supported debentures for design, tender, contact administration and repair of
the Wastewater Treatment Plant Digester #3.
“CARRIED”
Director of Corporate Services
Report CPITS15-001
Award of RFP P-25-15 for Supply of Computers, Monitors
and Optical Drives
Moved
by Councillor Pappas
That
Council approve the recommendation outlined in Report CPITS15-001 dated
November 2, 2015, of the Director of Corporate Services, as follows:
That
RFP P-25-15 for the Supply and Delivery of Computers, Monitors, and Optical
Drives be awarded to Zycom Technology Inc, 54 Geddes Street, Belleville,
Ontario K8P 2X5 at a total cost of $140,008.85 plus HST of $18,201.15 for a
total of cost of $158,210.
“CARRIED”
Other Business
Reports from Councillors
Moved
by Councillor Vassiliadis
That
staff provide a report on how to implement a process for Councillors to report
quarterly on their portfolios and update the community.
“CARRIED”
Princess
Street-Area Traffic Calming Measures
Moved by Councillor Pappas
That
staff bring back a report on traffic calming measures in the Princess Street
area by the March 7, 2016 meeting.
“CARRIED”
Land
Transfer Tax Revenues
Moved by Councillor Haacke
That
staff provide a report on the estimated revenues generated by the use of the
new Land Transfer Tax.
“CARRIED”
Councillor
Parnell mentioned the upcoming Otonabee Town Ward meeting on participatory
budgets, which will be held at the Canadian Canoe Museum on November 4, 2015.
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair