PLANNING COMMITTEE MINUTES

 

Audit Committee Minutes

City Of Peterborough

September 17, 2012

Draft Minutes Not Approved

 

Minutes Of A Meeting Of Audit Committee Held On Monday,

September 17, 2012 In The General Committee Room, City Hall

 

The meeting of the Audit Committee was called to order at 6:00 p.m. in the General Committee Room.

 

Audit Committee Members:

Councillor Beamer

Councillor Clarke, Chair

Councillor Doris

Councillor Juby

Mayor Bennett

 

Staff:

Brian Horton, Chief Administrative Officer

Sandra Clancy, Director of Corporate Services

Richard Freymond, Manager of Financial Reporting and Accounting

Natalie Garnett, Deputy Clerk

Darren Hancock, Chief Accountant

Malcolm Hunt, Director, Planning and Development Services

Ken Doherty, Director of Community Services

 

Guest:

Bob Fisher, Collins Barrow

 

 

Minutes – June 25, 2011

 

Moved by Councillor Juby

 

That the minutes of the Audit Committee meeting held on June 25, 2011 be approved.

 

“CARRIED”

 

 


Disclosure of Pecuniary Interest

 

There were no disclosures of interest.

 

 

Consent Agenda

 

No items were approved as part of the Consent Agenda.

 

 

Director of Corporate Services

Report CPFS12-068

Award of RFP P-25-12 Audit Services for the City of Peterborough and Related Local Boards and Agencies

 

Moved by Mayor Bennett

 

That Council approve the recommendation outlined in Report CPFS12-068 dated September 17, 2012 of the Director of Corporate Services as follows:

 

That the Request for Proposals Document P-25-12, for Audit Services for The City of Peterborough and related local boards and agencies for the fiscal years ending December 31, 2012 to 2016 inclusive, be awarded to Collins Barrow Kawarthas LLP, 272 Charlotte Street, Peterborough, Ontario, K9J 2V4 at a cost of  $197,400 plus HST of $25,662 for a total of $223,062 for Year 1, $201,250 plus HST of $26,163 for a total of $227,413 for Year 2 and that the fees for the remaining three years be subject to annual negotiation with staff from each organization.

 

“CARRIED”

 

 


Director of Corporate Services

Report CPFS12-069

Report on Results of the 2011 Municipal Performance Measurement Program

 

Moved by Mayor Bennett

 

That Council approve the recommendation outlined in report CPFS12-069 dated September 17, 2012 from the Director of Corporate Services as follows:

 

That Report CPFS12-069 providing the City of Peterborough’s 2011 results of the Provincially mandated Municipal Performance Measurement Program be received as information.

 

“CARRIED”

 

 

Other Business

 

There was no Other Business.

 

 

Adjournment

 

Moved by Councillor Juby

 

That this meeting of Audit Committee adjourn at 6:06 p.m.

 

"CARRIED"

 

 

Natalie Garnett

Deputy City Clerk

 

 

Councillor Clarke

Chair