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Public Library Board of Trustees
City of Peterborough
August 29, 2017
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Minutes of a Special Meeting of the Public Library Board
of Trustees Held on August 29, 2017 at the DelaFosse Branch, 729 Park Street.
The
meeting of the Public Library Board of Trustees was called to order at 7:07 p.m.
at the DelaFosse branch, 729 Park Street.
Present:
Paul
Stern, Chair
Councillor
Baldwin
Barb
Connor
Mauro
DiCarlo
Dan
Moloney
Garth
Wedlock
Leslie
Woolcott
Regrets:
Teresa
Kerr, Vice Chair
Natalie
Garnett, Deputy City Clerk
Jennifer Jones, Library CEO
Disclosure
of Pecuniary Interest
There
were no disclosures of Pecuniary Interest.
Closed
Session
Moved
by Dan Moloney
That
the Library Board enter into Closed Session at 7:08 p.m. to discuss one item
under Section 239(2)(b) Personal matters about an individual, including
municipal or local board employees, to discuss a leasing matter.
“CARRIED”
Moved
by Dan Moloney
That
the Library Board rise from Closed Session at 7:51 p.m.
“CARRIED”
Open
Session
Consent
Agenda
Moved
by Councillor Baldwin
That
items 7 and 8 be approved as part of the Consent Agenda.
“CARRIED”
Library
CEO
Report
PPL17-051
Naming Rights – Foundation and Friends
of the Library (FOL)
Moved by Councillor Baldwin
That
the Library Board approve the recommendation outlined in Report PPL17-051 dated
August 29, 2017, of the Library CEO, as follows:
That
Report PPL17-051 of the Library CEO be received for information.
“CARRIED”
Library
CEO
Report
PPL17-050
Library
Strategic Plan – Status Update
Moved
by Councillor Baldwin
That
the Library Board approve the recommendation outlined in Report PPL17-050 dated
August 29, 2017, of the Library CEO, as follows:
That Report PPL17-050 of
the Library CEO be received for information.
“CARRIED”
Library CEO
Report PPL17-052
Library Café
Moved by Dan Moloney
That
the Library Board approve the recommendations outlined in Report PPL17-052,
dated August 29, 2017, of the Library CEO as follows:
a) That Report PPL17-052 be received for information; and,
b) That the Board join the
City of Peterborough in an RFP process to determine a tenant for café at the
main branch of the Library.
“CARRIED”
Library
CEO
Report
PPL17-049
Memorandum
of Understanding Update
Moved
by Barb Connor
That
the Library Board approve the recommendations outlined in Report PPL17-049 dated
August 29, 2017, of the Library CEO, as follows:
a)
That
a verbal report to inform the Library Board of the status of the Library
Board/City of Peterborough Memorandum of Understanding by the Committee be
received for information; and,
b)
That
the draft MOU be approved as revised.
“CARRIED”
Library CEO
Report PPL17-046
Sponsorship Update – Digital Signage
Moved by Councillor Riel
That
the Library Board approve the recommendation outlined in Report PPL17-046,
dated August 29, 2017 of the Library CEO concerning the Sponsorship Update with
regards to Digital Signage, as follows:
That
Report PPL17-046 from the Library CEO be received for information.
“CARRIED”
Library
CEO
Report
PPL17-048
Library Renovation Update
Moved
by Mauro
DiCarlo
That
the Library Board approve the recommendation outlined in Report PPL17-048,
dated August 29, 2017 of the Library CEO concerning the Library Renovation, as
follows:
That
Report PPL17-048 of the Library CEO be received for information.
“CARRIED”
Other Business
Incentives
for Surveys
The
CEO discussed providing an incentive, such as a draw prize, to encourage the
completion of surveys related to the Strategic Plan Review. The Board did not
support the purchasing prizes for this purpose.
The
Chair advised that Teresa Kerr has resigned from the Library Foundation Board,
and as she was their appointee to the Library Board, her term is over. Ms. Kerr
was thanked for her many contributions to the Peterborough Public Library over
the years.
Next
Meeting
The
Chair indicated that the next Board meeting will be held on September 26, 2017.
Adjournment
Moved
by Dan Moloney
Natalie
Garnett
Deputy
Clerk
Paul
Stern
Chair