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Public Library Board of Trustees
City of Peterborough
May 31, 2016
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Minutes of a Meeting of the Public Library Board of
Trustees Held on May 31, 2016 at the Meeting Room, 360 George Street North.
The
meeting of the Public Library Board of Trustees was called to order at 6:59 p.m.
in the Meeting Room, 360 George Street North.
Present:
Paul
Stern, Chair
Leslie
Woolcott
Barb
Connor
Steven
MacDonald
Eric
Prevost
Teresa
Kerr, Vice Chair
Mauro
DiCarlo
Councillor
Riel
Councillor
Baldwin
Natalie
Garnett, Deputy Clerk
Jennifer Jones, Head Librarian
Ken
Doherty, Director of Community Services
Karen
Bisschop, Information Services Librarian
Minutes – April 26, 2016
Moved
by Teresa Kerr
That
the minutes of the Public Library Board of Trustees meeting held on April 26,
2016 be approved as amended.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Pecuniary Interest.
Consent Agenda
Moved
by Teresa Kerr
That
item 4 be approved as part of the Consent Agenda.
“CARRIED”
Library Manager/CEO
Report PPL16-022
Library Manager/CEO
Report
Moved
by Teresa Kerr
That the Library Board approve Report
PPL16-022, dated May 31, 2016 of the Library Manager/CEO, as follows:
That Report PPL16-022 of the Library
Manager/CEO be received for information.
“CARRIED”
Moved
by Teresa Kerr
That
items 5 and 7 be deferred to the September 27, 2016 Board Meeting.
“CARRIED”
Director of Community Services
Report PPL16-023
Development of a Memorandum of Understanding Between the
Library Board and City
Ken Doherty, Director of Community
Services, provided a review of Report PPL16-023.
Moved by Mauro DiCarlo
That the Peterborough Public Library Board of Trustees
approve the recommendation outlined in Report PPL16-023 dated May 31, 2016 of
the Director of Community Services, as follows:
That a joint Library Board/City Committee, comprised of
seven members including three Board representatives (Eric Prevost, Teresa Kerr,
and Leslie Woolcott), three City representatives (Ken Doherty, Director of
Community Services; Sandra Clancy, Director of Corporate Services and Patricia
Lester, City Solicitor), and the Library Manager/CEO, be established.
“CARRIED”
Moved by Mauro DiCarlo
That the Peterborough Public Library Board of Trustees
approve the recommendation outlined in Report PPL16-023 dated May 31, 2016 of
the Director of Community Services, as follows:
That the Committee be charged with the responsibility of
drafting a letter of intent and making a recommendation about the appointment of
a Treasurer for the Board’s approval at the June 28, 2016 meeting;
Developing a draft Memorandum of Understanding/Service
Agreement for Board and City approval before the end of 2016; and,
Developing an updated Establishment By-law for the Board
and Council’s consideration.
“CARRIED”
Moved by Mauro DiCarlo
That the Peterborough Public Library Board of Trustees
approve the recommendation outlined in Report PPL16-023 dated May 31, 2016 of
the Director of Community Services, as follows:
That the Memorandum of Understanding/Service Agreement be
drafted such that it ensures compliance with the Public Libraries Act
and maintains the close working relationship currently enjoyed between the
Library and City.
“CARRIED”
Moved by Steven MacDonald
That the Executive Committee be authorized to approve the
hiring of independent legal counsel for the Board regarding the Memorandum of
Understanding/Service Agreement; and
That the amount approved not exceed $5,000, and this money
be taken from reserves.
“CARRIED”
Head Librarian
Report PPL16-024
Removal of Charges from
Patrons Accounts
Moved by Steven MacDonald
That Report PPL16-024 be deferred to the June 28, 2016
meeting for discussion.
“CARRIED”
Library Foundation
Verbal Report
Update on Activities
Teresa
Kerr advised that the Annual General Meeting will be held in June.
Moved
by Barb Connor
That the verbal update from the Library Foundation be
received for information.
“CARRIED”
The Chair recessed the meeting at 8:18
p.m. The meeting reconvened at 8:25 p.m.
Ken
Doherty, Director of Community Services, Jennifer Jones, Head Librarian and
Karen Bisschop, Information Services Librarian, left the meeting.
Moved
by Councillor Baldwin
That
Committee enter Closed Session to discuss one item under the Municipal Act,
Section 239(2)(b) Personal Matters about an identifiable individual, including
municipal or local board employees.
“CARRIED”
The Committee entered closed session
at 8:25 p.m.
The
Committee rose from Closed Session at 9:45 p.m. Committee reconvened in Open
Session at 9:45 p.m.
Other Business
There
were no items of Other Business.
Next Meeting
The
Vice Chair indicated that the next Board meeting will be held on June 28, 2016.
Adjournment
Moved
by Barb Connor
Natalie
Garnett
Deputy
Clerk
Paul
Stern
Chair