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Audit
Committee Minutes
City
of Peterborough
November 7, 2016
Draft Minutes
Not Approved
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Minutes of a Meeting
of Audit Committee held on Monday, November 7, 2016 in the Doris Room, City
Hall
The meeting of the Audit Committee was
called to order at 4:30 p.m. in the Doris Room.
Audit
Committee Members:
Councillor
Beamer
Councillor
Clarke, Chair
Councillor
Baldwin
Councillor
Vassiliadis
Mayor
Bennett
Staff:
Allan
Seabrooke, Chief Administrative Officer
Wayne
Jackson, Director of Utility Services
Sandra
Clancy, Director of Corporate Services
Patricia
Lester, City Solicitor and Director of Legal Services
Richard
Freymond, Manager of Financial Services
Darren
Hancock, Chief Accountant
Confirmation of Minutes – June 20, 2016
Moved
by Mayor Bennett
That the minutes of the Audit
Committee meeting held on June 20, 2016 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Pecuniary Interest.
Consent Agenda
No
items were approved as part of the Consent Agenda.
Director
of Corporate Services
Report CPFS16-032
2016 Audit Plan and Pre-Audit Planning Letter
Moved by Mayor Bennett
That Council approve the
recommendations outlined in report CPFS16-032 dated November 7, 2016, of the
Director of Corporate Services as follows:
a)
That
the 2016 Audit Plan for the Corporation of the City of Peterborough attached to
Report CPFS16-032 as Appendix A, be received.
b)
That
the Mayor and Chair of the Audit Committee be authorized to sign the Pre-Audit
Planning Letter, attached to Report CPFS16-032 as Appendix B.
“CARRIED”
Director
of Corporate Services
Report CPFS16-033
Corporate Overtime Audit
Moved by Mayor Bennett
That Council approve the
recommendations outlined in report CPFS16-033 dated November 7, 2016, of the
Director of Corporate Services as follows:
a)
That
the 2013 – 2015 overtime financial summary data, attached to Report CPFS16-033
as Appendix A, be received for information.
b)
That
the scope and cost estimate received from Collins Barrow, Chartered
Professional Accountants to evaluate the effectiveness of the controls,
processes and procedures in place associated with overtime, attached to Report
CPFS16-033 as Appendix B, be received for information.
Committee at their meeting
of November 7, 2016, made the following recommendations:
c)
That
the City’s auditors be engaged to conduct a Corporate Overtime Audit which
would evaluate the effectiveness of the controls, processes and procedures in
place associated with the use of overtime.
d) That
a letter be sent to the Peterborough Police Services Board inviting them to
participate in the Overtime Audit and receive feedback from Collins Barrow at
no cost to the Board.
“CARRIED”
Other Business
Committee
asked staff to determine the volume of people and businesses using cash, debit
or credit when conducting business with the City.
Adjournment
Moved
by Councillor Beamer
That
this meeting of Audit Committee adjourn at 4:42 p.m.
"CARRIED"
John
Kennedy
City
Clerk
Councillor
Clarke
Chair