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Public Library Board of Trustees
City of Peterborough
October 25, 2016
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Minutes of a Meeting of the Public Library Board of
Trustees Held on October 25, 2016 at the DelaFosse Branch, 729 Park Street.
The
meeting of the Public Library Board of Trustees was called to order at 7:05 p.m.
at the DelaFosse branch, 729 Park Street.
Present:
Paul
Stern, Chair
Leslie
Woolcott
Teresa
Kerr, Vice Chair
Mauro
DiCarlo
Councillor
Riel
Councillor
Baldwin
Regrets:
Eric
Prevost
Steven
MacDonald
Barb
Connor
Natalie
Garnett, Deputy Clerk
Jennifer Jones, Acting Library Manager/CEO
Ken
Doherty, Director of Community Services
Scott
Elliott, Corporate Sponsorship Coordinator
Gillian
Barnes, Project Manager Facilities and Planning Initiatives
The
Chair advised that Eric Prevost has regretfully resigned from the Library Board
due to work commitments. The Board commented on the contributions made by Eric
during his time with the Board.
Minutes – September 27, 2016
Moved
by Councillor Baldwin
That
the minutes of the Public Library Board of Trustees meeting held on September
27, 2016 be approved as circulated.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Pecuniary Interest.
Consent Agenda
No items were approved as part of the
Consent Agenda.
Acting Library Manager/CEO
Report PPL16-038
Corporate Sponsorship
Revisited
Scott Elliott, Corporate Sponsorship Coordinator, gave a
presentation on the potential sponsorship opportunities available in the new
facility.
Moved by Teresa Kerr
That the Library Board approve the
recommendation outlined in Report PPL16-038 dated October 25, 2016, of the
Acting Library Manager/CEO as follows:
That
the presentation on corporate sponsorship opportunities by Scott Elliott,
Corporate Sponsorship Coordinator, be received for information: and,
That
the Board endorse the sponsorship opportunities search in principle and that
information be presented to the Board as the process proceeds.
“CARRIED”
Acting Library Manager/CEO
Report PPL16-040
Library Renovations
Update
Gillian
Barnes, Project Manager Facilities and Planning Initiatives, provided a
presentation on the renovation underway at the main branch of the library.
Moved
by Councillor
Baldwin
That the Library Board approve the
recommendation outlined in Report PPL16-040 dated October 25, 2016, of the
Acting Library Manager/CEO as follows:
That
the presentation on the library renovation status by the City’s Project Manager
Facilities and Planning Initiatives, Gillian Barnes be received.
“CARRIED”
Acting Library Manager/CEO
Report PPL16-041
Quarterly Budget Update
Jennifer
Jones, Acting Library Manager/CEO provided spreadsheets indicating actual
versus budget figures to the third quarter.
Moved
by Leslie Woolcott
That the Library Board approve the
recommendation in Report PPL16-041 dated October 25, 2016, of the Acting
Manager/CEO as follows,
That the quarterly budget update
provided by the Acting Library Manager/CEO be received for information.
“CARRIED”
Acting Library Manager/CEO
Report PPL16-032A
Holiday Operating Hours - Updated
Moved
by Mauro
DiCarlo
That
the Library Board approve the recommendations outlined in Report PPL16-032A dated
October 25, 2016, of the Acting Library Manager/CEO as follows:
a) That the Library
hours of operation be adjusted to 10:00 am to 5:00 pm for the dates of December
27 to December 30, 2016;
b) That both the
Main and DelaFosse Library branches be closed early, at 1:00pm on Saturday,
December 24 and Saturday, December 31, 2016, in accordance with the CUPE 1833
collective agreement; and
c) That both the
Main and DelaFosse Library branches be closed on January 2, 2017 in observance
of the January 1, 2017 holiday.
“CARRIED”
Acting Library Manager/CEO
Report PPL16-039
Acting Library Manager/CEO Report October 2016
Moved by Leslie Woolcott
That
the Library Board approve the recommendation outlined in Report PPL16-039 dated
October 25, 2016, of the Acting Library Manager/CEO, as follows:
That
report PPL16-039 on Library operations in October be received for information.
“CARRIED”
Acting Library Manager/CEO
Report PPL16-043
Accessible Collections
Moved by Councillor Riel
That
the Library Board approve the recommendations outlined in Report PPL16-043 dated
October 25, 2016, of the Acting Library Manager/CEO, as follows:
a) That Report
PPL16-043 be received for information;
b) That Staff be
directed to continue efforts to gradually increase the Library’s supply of
materials in accessible formats, in keeping with the existing Materials
Acquisition Policy; and
c) That the
Materials Acquisition Policy not be reviewed or amended at this time.
“CARRIED”
Acting Library Manager/CEO
Report PPL16-042
Updates from the Peterborough Public Library Foundation
and the Friends of the Peterborough Public Library
Moved by Councillor Baldwin
That the verbal updates on the activities of the
Peterborough Public Library Foundation and the Friends of the Peterborough
Public Library, be received for information.
“CARRIED”
Verbal Report
Update – Memorandum of Understanding
Moved by Mauro DiCarlo
That the verbal update on the status of the Memorandum of
Understanding between the City of Peterborough and the Peterborough Public
Library, be received for information.
“CARRIED”
Other Business
Moved by Teresa Kerr
That the Library Board go into Closed Session at 9:13 p.m. under
section 239(2)(b) of the Municipal Act, Personal matters about an
identifiable individual, including municipal or local board employees, to
discuss a staffing matter.
“CARRIED”
Moved by Leslie Woolcott
That the Library Board rise from Closed Session at 9:21
p.m.
“CARRIED”
Next Meeting
The
Chair indicated that the next Board meeting will be held on November 29, 2016.
Adjournment
Moved
by Mauro DiCarlo
Natalie
Garnett
Deputy
Clerk
Paul
Stern
Chair