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Committee of the Whole Minutes
City of Peterborough
September 5, 2017
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Minutes of the Committee of the Whole Meeting held on September
5, 2017, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 5:45 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss five items under Section 239(2)(c) A
proposed or pending acquisition or disposition of land by the municipality or
local board.
“CARRIED”
Committee
convened in open session at 6:33 p.m.
Confirmation of Minutes – July 24, 2017
Moved
by Councillor Parnell
That
the minutes of the meeting
of Committee of the Whole held on July 24, 2017 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Interest.
Report of Closed Session
City Solicitor and Director of Legal Services
Report OCSRE17-020
Acquisition of
Property at 817 Fairbairn Street
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report OCSRE17-020 dated
September 5, 2017, of the City Solicitor and Director of Legal Services as
follows:
That
a by-law be passed to authorize the acquisition of 817 Fairbairn Street, for
$255,000 plus HST, plus legal costs of $1,500, moving expenses of $1,500 and
land transfer tax of $2,345 for a total of $260,345.
“CARRIED”
Report of Closed Session
City Solicitor and Director of Legal Services
Report OCSRE17-021
Purchase of partial frontage at 883 Chemong Road
Councillor
Haacke declared an interest in Report OCSRE17-021 as the owner of the property
is a client. He did not discuss or vote on the matter.
Moved
by Councillor Parnell
That
Council approve the recommendation outlined in Report OCSRE17-021 dated
September 5, 2017, of the City Solicitor and Director of Legal Services as
follows:
That
a by-law be passed to authorize the purchase of partial frontage
at 883 Chemong Road, described as Part 3 on Reference Plan
45R-6400 for $17,000 and the purchase of a Temporary Construction Easement over
the remaining property for $10,200 plus land transfer tax of $136 for a total
of $27,336.
“CARRIED”
Report of Closed Session
City Solicitor and Director of Legal Services
Report OCSRE17-022
Sale of surplus land between 570 and 572 Neal Drive to 1731303
Ontario Ltd.
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report OCSRE17-022 dated
September 5, 2017, of the City Solicitor and Director of Legal Services, as
follows:
That
a by-law be passed to declare Parts 3 and 4 on 45R-1987 (as shown on Appendix
“A” attached) being the land between 570 and 572 Neal Drive, as surplus to the needs of
the Municipality and be sold to 1731303
Ontario Ltd. for $22,750.
“CARRIED”
Report of Closed Session
City Solicitor and Director of Legal Services
Report OCSRE17-024
Purchase of an Obstacle Protection Easement over 1094
Airport Road
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report OCSRE17-024, dated
September 5, 2017 of the City Solicitor and Director of Legal Services, as
follows:
a) That a by-law be
passed to authorize the purchase of an Obstacle Protection Easement over 1094
Airport Road for the purchase price of $100,000 plus Land Transfer Tax of $825.
b) That the City pay
an additional $10,000 to the owners for them to perform landscaping and tree replanting
on their property.
“CARRIED”
Consent Agenda
Moved
by Councillor Clarke
That
items 11, 12, 14, 15 and 16 be approved as part of the consent agenda.
“CARRIED”
Director of Community Services
Report CSRS17-005
Disbursement of 2015-16 Tollington Parks Endowment Fund
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report CSRS17-005 dated
September 5, 2017, of the Director of Community Services, as follows:
That
the 2015 and 2016 disbursements of the Tollington Parks Endowment Fund, in the
amount of $166,158.73, be designated to support the realignment of the Rotary
Greenway Trail and installing a mid-block pedestrian signal at Parkhill Road.
“CARRIED”
Director of Corporate Services
Report CPFS17-047
Digital Signage Sponsorship – Final Agreement
Moved
by Councillor Clarke
That, in accordance with Section 7.1.3 d)
of the City’s Sponsorship, Naming Rights and Advertising Policy, Council
approve the recommendations outlined in Report CPFS17-047, dated September 5,
2017, of the Director of Corporate Services, as follows:
a) That the
City of Peterborough enters into a sponsorship agreement with Movingmedia Ltd.,
1049 Crawford Drive, Peterborough, Ontario, K9J 6X6, for supply, installation,
software set-up, operation, and on-going maintenance of a new outdoor digital
sign at the Evinrude Centre to replace the current, non-functioning sign per
the details presented in Report CPFS17-047; and
b) That the City of Peterborough enters into a sponsorship
agreement with Movingmedia Ltd., 1049 Crawford Drive, Peterborough, Ontario,
K9J 6X6, for the supply, installation, software set-up, operation, and on-going
maintenance of an indoor digital signage (displays) network per the details
presented in Report CPFS17-047.
“CARRIED”
Director of Corporate Services
Report CPFS17-046
Quarterly Financial Report (Unaudited)
As of June 30, 2017
Moved
by Councillor Clarke
That Council approve the recommendations
outlined in Report CPFS17-046 dated September 5, 2017, of the Director of
Corporate Services, as follows:
a) That
the June 30, 2017 Quarterly Financial Report (unaudited) attached as Appendix A
to Report CPFS17-046, dated September 5, 2017, be received.
b) That an
amended 2017 Art Gallery Form 6 be approved, effective September 1, 2017, to
extend memberships for two years at a 10% discount and to add higher levels of
membership including the Curator’s Circle, Director’s Circle and the
Benefactor’s Circle shown in Appendix C to Report CPFS17-046.
c) That, as a
matter of housekeeping, $54,000 of the Parking Garage Renovations Project (2015
Capital Budget Projects 5-12.02 and 5-12.03) be funded through a transfer from
the Parking Reserve and that the corresponding $54,000 of user fee supported
debentures, originally budgeted, not be issued.
d) That a 2017 Capital Project for Professional Fees
Associated with the Sale of Peterborough Distribution Inc. be created for an
amount of $750,000 and that it be funded from a transfer from the Capital Levy
Reserve.
“CARRIED”
Director of Corporate Services
Report CPHR17-002
Award of Request for Proposals P-09-17 Recruitment Firm
of Record
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report CPHR17-002 dated September 5, 2017, of the
Director of Corporate Services as follows:
That
Request for Proposals P-09-17 for a Recruitment Firm of Record for a five year
period from September 15, 2017 to September 14, 2022, with the option to extend
for an additional 5 years, be awarded to The Phelps Group Inc., at a total
estimated cost of $162,500 and HST of $21,125 for a total of $183,625.
“CARRIED”
Director of Utility Services
Report USEP17-005
Award of RFP P-20-17 for the Supply and Delivery of a new
Sludge Collection System
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report USEP17-005 dated September 5, 2017, of the
Director of Utility Services, as follows:
That
RFP P-20-17 for the Supply and Delivery of new Sludge Collection systems for
the Wastewater Treatment Plant be awarded to ENV Treatment Systems Inc. 70 High
St, Etobicoke, ON M8Y 3N9 at a cost of $967,700.00 plus HST of $125,801.00 for
a total cost of $1,093,501.00.
“CARRIED”
Board Chair, Peterborough & the Kawarthas Economic
Development
President & CEO, Peterborough & the Kawarthas
Economic Development
Report PKED17-003
PKED 2017 Second Quarter Report
Rhonda
Keenan, President & CEO, Peterborough & the Kawarthas Economic
Development, provided a presentation on their Second Quarter Report.
Moved
by Councillor Therrien
That Council approve the recommendation
outlined in Report PKED17-003 dated September 5, 2017 of the Board Chair and
President & CEO of Peterborough & the Kawarthas Economic Development,
as follows:
That Report PKED17-003 and supporting
presentation, providing the Peterborough & the Kawarthas Economic
Development 2017 Second Quarter Report be received.
“CARRIED”
Director, Planning and Development Services
Report PLPD17-002
Urban Park Development
Brian
Bouchardt, Planner, Urban Design, provided a presentation on Report PLPD17-002.
Moved
by Mayor Bennett
That Council approve the
recommendations outlined in Report PLPD17-002 dated September 5, 2017, of the
Director, Planning and Development Services, as follows:
a)
That
the presentation on the Urban Park be received by Council.
b)
That
the conceptual design of the Urban Park be approved, in accordance with Exhibit
B attached to Report PLPD17-002;
c)
That
Staff
be authorized to prepare a Request for Proposals for a building fronting on
King Street that contains space for private sector use and public space needed
in support of the Urban Park; and
d)
That
the Urban Park operating costs, including 1.3 FTE staff, be included in the
2019 budget.
“CARRIED”
Director, Planning and Development Services
Report PLPD17-038
Closure of a Portion
of Louis Street
Moved
by Councillor Baldwin
That Council approve the
recommendations outlined in Report PLPD17-038 dated September 5, 2017, of the
Director, Planning and Development Services, as follows:
a)
That a
by-law be passed to stop up and close a portion of Louis Street, from Charlotte
Street to the north limit of the driveway entrance serving the building at 191
Charlotte Street in accordance with Exhibit ‘C’ attached to Report PLPD17-038; and
b)
That a
by-law be passed to convert the remaining portion of Louis Street to a two-way
street.
“CARRIED”
City Solicitor and Director of Legal Services
Report OCS17-005
Comprehensive Animal By-law Amendments
Moved
by Councillor Therrien
That
Council approve the recommendations outlined in Report OCS17-005 dated
September
5, 2017 of the City Solicitor and Director of Legal Services, as follows:
a) That Animal By-law #16-079
and 1984-138 be repealed and a new by-law be enacted that permits the keeping
of hens in residential zones in the City and amends the exotic animal
provisions dealing with reptiles;
b) That the agreement with the
Peterborough Humane Society for the provision of animal control services, which
expires December 31, 2021, be increased by $53,800 annually, commencing January
1, 2018, from $355,194 to $408, 994 for the provision of services and
enforcement relating to hens and increased for a one-time amount of $35,000 in
2018 for initial start-up costs, and
c) That the Mayor and Clerk be
authorized to execute the amending agreement between the City and the
Peterborough Humane Society.
“LOST”
Moved
by Councillor Haacke
a)
That
Animal By-laws #16-079 and 1984-138 be repealed;
b) That the
draft by-law as amended, as attached to Report OCS17-005, be adopted, which
includes exotic animal provisions dealing with reptiles;
c) That chickens be
prohibited in the City except for in agricultural zones and that a provision be
included allowing existing chickens for up to two years, from the date of
passing of this by-law, be included in the by-law; and
d) That Staff be
directed to make the necessary revisions to the draft by-law attached to Report
OCS17-005 to comply with Council's direction.
Moved
by Councillor McWilliams
That
the Rules of Order be suspended to allow Andrew Fraser, Executive Director, Peterborough
Humane Society, to speak.
“CARRIED”
Upon
the motion of Councillor Haacke, the motion carried.
Director of Corporate Services
Report CPFS17-036
Award of RFP P-33-16 for an Enterprise Resource Planning
Software Solution
Moved
by Councillor Riel
That Council approve the
recommendations outlined in Report CPFS17-036 dated September 5, 2017, of the
Director of Corporate Services, as follows:
a)
That
RFP document P-33-16 for the supply and installation of an enterprise resources
planning software solution be awarded to BlueIT Group Inc., 439 University
Avenue, 5th Floor, Toronto, Ontario, M5G 2N8, at a total cost of
$3,876,849.00 plus $503,990.37 HST for a total of $4,380,839.37 for Phase One
of the project.
b)
That
SAP (SAP Canada Inc.) become the enterprise resource planning software solution
of record.
c)
That
the budget include a Contingency Provision in the amount of $420,919 that may
be added to the contract at the discretion of the Director of Corporate
Services and a Staffing Backfill Provision in the amount of $500,000.
d)
That
staff provide an update report on Phase One and seek Council approval on Phases
Two and Three.
“CARRIED”
Chief Administrative Officer
Report CAO17-008
Business Improvement Area By-laws
Moved
by Councillor Pappas
That Council approve the
recommendations outlined in Report CAO17-008 dated September 5, 2017, of the
Chief Administrative Officer, as follows:
a) That
By-laws 94-06, 1980-142, 1989-2 and Chapters 64 and 66 of the Peterborough
Municipal Code be repealed; and
b) That
Council adopts By-law 17-095 attached as Appendix A, being a by-law to
implement local policies to guide the operation and conduct of existing and new
business improvement areas for the benefit of their members and the residents of
Peterborough.
Moved
by Councillor Therrien,
That
the matter be deferred two cycles of Council to permit the DBIA an opportunity
to provide feedback on the draft by-law.
“LOST”
Upon
the main motion of Councillor Pappas, the motion carried.
Other Business
Moved by Councillor Baldwin
That
staff provide a report on the potential ramifications for the City, should the
legalization of marijuana become law.
“CARRIED”
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair