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City Council Minutes
City of Peterborough
August 4, 2015
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Minutes of a Meeting of City Council held
on August 4,
2015, in the Council Chambers, County of
Peterborough, 470 Water Street.
Councillor
McWilliams
Confirmation of
Minutes – June 29, 2015
Moved
by Councillor Clarke, seconded by Councillor Pappas
That the minutes of the meeting of
Council held on June 29, 2015, be approved.
“CARRIED”
Disclosure of
Pecuniary Interests
Councillors Clarke and Beamer declared interests with Item
4 of Budget Committee Report No. 4, “Bottled Water” as their respective employers
are involved in the bottled water industry.
Registered Delegations:
Chris
McIntyre, Rice Lake Snow Drifters S/C, made a delegation to Item 12 of
Committee of the Whole Report No. 16 (Report USTR15-012 – Snowmobile Access to
Former CP Rail Right of Way Lansdowne Street to City Limits).
Delegations Not Registered:
Planning
Committee Report
There
were no delegations.
Budget
Committee Reports
There
were no delegations.
Committee
of the Whole Report
Len
Vass, 400 Ashburnham Drive, spoke to Item 12 of Committee of the Whole Report
No. 16 (Report USTR15-012 – Snowmobile Access to Former CP Rail Right of Way
Lansdowne Street to City Limits).
There
were no delegations.
By-laws
Moved
by Councillor Pappas, seconded by Councillor McWilliams
15-119 Being a By-law to Provide
for the Adoption of an Emergency Plan for the City of Peterborough
15-120 Being a By-law to Appoint a
Parking Enforcement Officer at 14 Hunter Street East and to Remove a Parking
Enforcement Officer at 171 King Street, 785 The Kingsway and 747, 749, 751,
753, 755, 759 Erskine Avenue, 1789 Stenson Blvd., 61 London Street, 637 The
Queensway, 300 Hedonics Road and 765 The Kingsway
15-121 Being a By-law to remove
the ‘H’ – Holding Symbol from the zoning of the property at 2350 Woodglade
Boulevard
15-122 Being a By-law to remove
the ‘H’ – Holding Symbol from the zoning of the property at 855 Clonsilla
Avenue
15-123 Being a By-law to adopt Amendment Number 169 to the Official
Plan of the City of Peterborough for the property known as 2235 Keene Road
15-124 Being a By-law to amend the Zoning By-law for the properties
known as 2235 Keene Road
15-125 Being a By-law to adopt
Amendment Number 168 to the Official Plan of the City of Peterborough for the
properties known as 188 and 198 Edinburgh Street
15-126 Being a By-law to amend the
Zoning By-law for the properties known as 188 and 198 Edinburgh Street
15-127 Being a By-law to designate
188-198 Edinburgh Street as a Municipal Housing Facility and to authorize the
execution of Agreements between the Corporation of the City of Peterborough and
Moloney Project Development Corporation
15-128 Being a By-law to exempt
the lands known municipally as 188-198 Edinburgh Street from taxation for
municipal and school purposes
and
the said by-laws, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
Other Business
Moved by Councillor Baldwin, seconded by
Councillor Pappas
That the following by-law be read a
first, second and third time:
15-129 Being a By-law to confirm the proceedings of the Council at its meeting
held on August 4, 2015.
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
“CARRIED”
Natalie
Garnett
Deputy
City Clerk
Daryl
Bennett
Mayor
Planning
Committee Report No. 8
Meeting
of July 20, 2015
To The Council of the City of Peterborough, for
consideration at its meeting held August 4, 2015
The Planning
Committee, as a result of its meeting held on July 20, 2015 recommends as
follows:
1.
Manager,
Planning Division
Report PLPD15-035
Removal
of “H” Holding Symbol from the Zoning of the Property at 855 Clonsilla Avenue
That
Council approve the recommendation outlined in Report PLPD15-035 dated July 20,
2015, of the Manager, Planning Division, as follows:
That
the property at 855 Clonsilla Avenue be rezoned from SP.274 – “H” Special
Commercial District to SP.274 Special Commercial District in accordance with
Exhibit “C” attached to Report PLPD15-035.
2.
Public
Meeting Under The Planning Act
Manager, Planning
Division
Report PLPD15-037
188-198 Edinburgh
Street
That
Council approve the recommendations outlined in Report PLPD13-037 dated July
20, 2015, of the Manager, Planning Division, as follows:
a)
That
Schedule ‘E’ – Residential Density of the Official Plan be amended to include
the lands known as 188-198 Edinburgh Street in the ‘High Density Residential’
designation in accordance with the draft amendment attached as Exhibit “D” to
Report PLPD15-037;
b)
That
Section 391 be added to Zoning By-law 1997-123 to create Special District
SP.361, to permit the use of the land for an apartment building with up to 28
dwelling units, in accordance with Exhibit ‘E’ attached to Report PLPD15-037;
and
c)
That
the subject property be rezoned from R.1,R.2,R.3 – Residential District to the
SP.361 – Residential District in accordance with Exhibit ‘E’ attached to Report
PLPD15-037.
At the meeting of July 20, 2015, the
following was added
d)
That
the site plan be circulated to Council and properties within 120 m.
3.
Public
Meeting Under The Planning Act
Manager, Planning
Division
Report PLPD15-038
2235 Keene Road
That
Council approve the recommendations outlined in Report PLPD15-038 dated July
20, 2015, of the Manager, Planning Division, as follows:
a)
That
Schedule ‘A’ – Land Use of the Official Plan be amended to change the
designation of the lands known as 2235 Keene Road from ‘Residential’ to
‘Commercial’ and that Schedule ‘I’ – Commercial Area of the Official Plan be
amended to include the lands known as 2235 Keene Road in the ‘Service
Commercial’ designation in accordance with the draft amendment attached as
Exhibit “C” to Report PLPD15-038.
b)
That
Section 4.2.4.16 – Special Policies for Specific Residential Properties of the
Official Plan be deleted, in accordance with the draft amendment attached as
Exhibit “C” to Report PLPD15-038.
c)
That
Section 79 (including Schedule ‘A’ of Section 79) of Zoning By-law 1997-123 be
repealed and replaced with a revised Section 79, SP.51 – Special Commercial District
permitting a limited list of Service Commercial uses including a ‘dog boarding
kennel’ use as a permitted use, subject to a prohibition of breeding animals;
and exempts the lands from the requirement for public water and wastewater
services in accordance with Exhibit ‘C’ attached to Report PLPD15-038.
d)
That
the subject property be rezoned from SP.51 – Special Commercial District to
SP.51 ‘H’ Special Commercial District in accordance with Exhibit ‘C’ attached
to Report PLPD15-038.
e)
That
the ‘H’ – Holding Symbol be removed subject to Site Plan Approval.
4.
Manager,
Planning Division
Report PLPD15-034
Design of City
Gateway Signs
That Council approve the
recommendation outlined in Report PLPD15-034 dated July 20, 2015, of the
Manager, Planning Division, as follows:
That the conceptual design of the
City’s primary Gateway Sign as shown in Exhibit “3b” and all secondary signs
include “Welcome to”, as attached to Report PLPD15-034 be approved and that
staff be authorized to proceed with the detailed design and tendering for
construction of the sign, associated landscape and secondary gateway signs.
5.
Manager,
Planning Division
Report PLPD15-036
Application for Site
Plan Approval, 2350 Woodglade Blvd., Conseil Scolaire de District Catholique
Cenre-Sud
That
Council approve the recommendations outlined in Report PLPD15-036, dated July
20, 2015, of the Manager, Planning Division, as follows:
a)
That
the Site Plan Application submitted by IBI Group Architects for the
construction of a 5557 square metre (59,812 Square foot) French Catholic
Secondary School at 2350 Woodglade Boulevard be approved subject to the
following conditions:
i)
The
conveyance to the City of a 12.0 metre X 8.0 metre day-lighting triangle at the
corner of Woodglade Boulevard and Sherbrooke Street, at no cost and free of
encumbrances.
ii)
The
establishment of a servicing easement in favour of the City along the alignment
of the municipal storm sewer and overland flow channel through the property
iii)
The
submission of all the technical information and revisions requested by the
City’s Site Plan Review Committee,
iv)
The
deposit of Site Work Performance Security in the amount of $120,000.00.
b)
That
the property at 2350 Woodglade Boulevard be rezoned from
PS.2-‘H’ – Public Service District to PS.2 – Public Service District in
accordance with Exhibit “C” attached to Report PLPD15-036.
6.
Manager,
Planning Division
Report PLPD15-033
Review of Parking in
Front Yard and Side Yard Regulations
That
Council approve the recommendations outlined in Report PLPD15-033 dated July
20, 2015, of the Manager, Planning Division as follows:
a)
That
PLPD15-033 be received for information.
b)
That
staff be directed to:
i)
Review
and propose amendments to Section 4 of the Zoning By-law to clarify language
and intent of the parking regulations.
ii)
Develop
a clear enforcement strategy.
iii)
Develop
education and marketing material to clarify the rules regarding parking in
residential areas.
Submitted
by,
Councillor
Parnell
Chair
July
20, 2015
Budget
Committee Report No. 3
Meeting of
July 21, 2015
To the Council of The City of Peterborough for
Consideration at its Meeting held August 4, 2015.
The Budget Committee as a result of
its Meeting held on July 21, 2015 recommends as follows:
1.
Director
of Corporate Services
Report CPFS15-034
Notice of Public
Meeting – July 21, 2015
2016 Budget Guideline
Report
That Council approve the recommendations outlined in
Report CPFS15-034 dated July 21, 2015, of the Director of Corporate Services,
as follows:
a)
That Report
CPFS15-034, advising Council that a public meeting will be held in July 21,
2015 at 6:30 pm to present a 2016 Budget Guideline Report and to hear public
delegations, be received.
b)
That a
further report be presented to the July 27, 2015 Budget Committee meeting that
will recommend the 2016 Budget Guidelines.
Submitted by,
Councillor Clarke
Chair
July 21, 2015
Budget
Committee Report No. 4
Meeting of
July 27, 2015
To the Council of The City of Peterborough for
Consideration at its Meeting held August 4, 2015.
The Budget Committee as a result of
its Meeting held on July 27, 2015 recommends as follows:
1.
Director
of Corporate Services
Report CPFS15-035
City Reserve and
Reserve Funds
That Council approve the
recommendations outlined in Report CPFS15-035, dated July 27, 2015, of the
Director of Corporate Services, as follows:
a) That Report CPFS15-035, on
the City’s Reserve and Reserve Funds, be received for information.
b) That
the following Reserves be closed and the balances be transferred to the Capital
Levy Reserve for a total of $43,554:
i. General Equipment
ii. Leadership
and Learning Network
iii. Learn not to
Burn
c) That
the following Reserves be closed and the balances be transferred to the
Peterborough Museum and Archives Administration activity for a total of
$15,593:
i. Museum Archives
ii. Museum
Education
iii. Museum
Display
2.
Director
of Corporate Services
Report CPFS15-040
Options to Enhance
Capital Financing
That
Council approve the recommendation outlined in Report CPFS15-040, dated July
27, 2015, of the Director of Corporate Services, as follows:
That
Report CPFS15-040 on the options to enhance capital financing be received for
information.
3.
Director
of Corporate Services
Report CPFS15-036
2016 Budget
Guidelines
That Council approve the
recommendations outlined in Report CPFS15-036, dated July 27, 2015, of the
Director of Corporate Services, as follows:
a)
That
the Draft 2016 Operating Budget reflects an estimated 2.00% all-inclusive
(Municipal, Education and Sewer Surcharge) increase for increased operating
costs and traditional support for the capital program.
b)
That
the Draft 2016 Operating Budget reflect an additional 0.5% all-inclusive
(Municipal, Education and Sewer Surcharge) increase to fund the 2016 increase
for tax-supported debt charges and any increase to base capital levy to
continue to implement the Capital Financing Policy approved by Council at its
meeting held April 23, 2012.
c)
That
$2.1 million of the $2.5 million in Capital Levy traditionally set aside for
the Flood Reduction Master Plan – Capital Levy, not be used for the Flood
Reduction Master Plan for the 2016 Budget year and be available for other
capital projects.
d)
That
the Tax Ratio Reduction Program be reinstated for the 2016 Draft Budget and
reflect reductions: i) to the Commercial and Industrial Class Tax Ratios but
not the Multiresidential Class, and ii) at a rate that is one-half of the
annual reduction that was originally included in the program.
e)
That
the draft 2016 Operating Budget reflect a 3.8% increase in the net Peterborough
Police Services Budget to be accommodated within the 2.00% general increase,
and any increase in the net Police Services budget beyond the 3.8% be addressed
by Council as part of the detailed 2016 Budget deliberations to occur in
November of 2015.
f)
That,
with respect to the Hospice Peterborough Renovation Project, i) the City commit
in principle to provide $1.5 million towards the project construction costs
over a three year period 2016 to 2018, subject to a satisfactory funding
agreement being reached, and ii) That the 2016 Draft Capital Budget includes
the first $500,000 annual contribution.
g)
That
the Public Meeting of the Budget Committee previously scheduled on December 2,
2015, be re-scheduled to November 18, 2015, to place the Public Meeting prior
to the Detailed Budget Reviews.
h)
That
the 2016 Highlights Book include a section on the information gathered through
the Public Meeting process and a response to each.
i)
That
staff provide a report ranking capital projects listed in the capital budget by
priority.
j)
That
staff report back on service reductions proposed to be cut to reach the 2%
all-inclusive tax increase.
4.
Bottled
Water
That staff provide a follow up to
Report CSRS10-004, Banning the Sale of Bottled Water in City Facilities.
Submitted by,
Councillor Clarke
Chair
July 27, 2015
Committee
of the Whole Report No. 16
Meeting of July 27,
2015
To the Council of The City of Peterborough for consideration
at its Meeting held August 4, 2015
The Committee of the Whole as a result of its meeting held
on July 27, 2015, recommends as follows:
1.
Board
Chair, Peterborough Economic Development
Report PED15-003
PED 2015 Second
Quarter Report
That Council approve the
recommendation outlined in Report PED15-003 of the Board Chair of Peterborough
Economic Development, as follows:
That Report PED15-003 providing the
Peterborough Economic Development 2015 Second Quarter Report be received.
2.
Director
of Planning and Development Services
Report PLHD15-008
Municipal Incentives
for Affordable Rental Housing,
188-198 Edinburgh Street Peterborough
That Council conditionally approve the
recommendations outlined in Report PLHD15-008 dated July 27, 2015, of the
Director of Planning and Development Services, as follows, pending the
conclusion of the planning approval process:
a)
That
the Affordable Housing Community Improvement Plan (CIP) application for the
Municipal Incentive Program be approved for the proposed twenty-eight (28) unit
affordable housing rental project at 188-198 Edinburgh Street in accordance
Report PLHD15-008;
b)
That
a By-law be adopted authorizing City Council to designate the property at
188-198 Edinburgh Street as a Municipal Housing Facility (MHF) in accordance
with By-law Number 12-094, to exempt the property from property taxes levied
for municipal and school purposes for a period of ten years and provide other
municipal incentives in accordance with Report PLHD15-008;
c)
That
the project be approved for $925,000 in capital funding for twenty-eight (28)
affordable rental units using the Investment in Affordable Housing 2014
Extension program funding and including up to $75,000 capital funding from
other sources;
d)
That
staff be authorized to negotiate the specific terms and conditions of a legal
agreement with Moloney Project Development Corporation, within the parameters
set out in Report PLHD15-008; and
e)
That
a By-law be passed to authorize the Mayor and Clerk to sign agreements
and other documents to enable Affordable Housing Community Improvement Plan
program incentives, Investment in Affordable Housing 2014 Extension Program
capital funding and Municipal Housing Facility incentives for the property at
188-198 Edinburgh Street.
3.
Director
of Utility Services
Report USTR15-011
George Street Cycling
Lanes and Parking Update
That Council approve the
recommendations outlined in Report USTR15-011 dated July 27, 2015, of the
Director of Utility Services, as follows:
a)
That
the parking restrictions on Antrim Street between the Rotary Greenway Trail
Link and Water Street be left unchanged, and
b)
That
staff undertake an updated parking occupancy study on George Street and
applicable side streets and include the results and any recommendations for
changes as part of the monitoring report requested by Council, two years after
implementation of the bike lane changes.
4.
City
Clerk
Report CPCLK15-009
Public Consultation
for Municipal Elections Act
That
Committee approve the recommendations outlined in Report CPCLK15-009 dated July
27, 2015, of the City Clerk, as follows:
a)
That
the report CPCLK15-009 be received for information, and
b)
That
Council authorize staff to forward comments from the City of Peterborough on
the Municipal Elections Act to the Ministry of Municipal Affairs and
Housing, as described in Report CPCLK15-009.
5.
Director
of Corporate Services
Report CPFS15-038
City of Peterborough Holdings Inc. Presentation
That
Council approve the recommendations outlined in
Report CPFS15-038, dated July 27,
2015, of the Director of Corporate Services, as follows:
a)
That
the City of Peterborough Holdings Inc. (COPHI) presentation be received;
b)
That
the 2014 Annual Report and Consolidated Financial Statements of the City of
Peterborough Holdings Inc. for the fiscal year ended December 31, 2014,
attached as Appendix A to Report CPFS15-038, be received;
c)
That
the election of the following persons as Directors of COPHI be and the same are hereby
confirmed for the terms set out in prior resolutions of the Council of the
Corporation of the City of Peterborough: Bob Lightbody, David Bignell, David
Paterson, David Nichols, Dan McWilliams, Scott Baker, Louise Lalonde, Nancy
Brown Andison, and Daryl Bennett;
d)
That
the election of the following persons as Directors of Peterborough Distribution
Inc. be and the same are hereby confirmed for the terms set out in prior
resolutions of the Council of the Corporation of the City of Peterborough:
Bryan Weir and Dave Clark; and
e)
That
Collins Barrow Kawarthas LLP, Chartered Accountants, are hereby appointed
auditors of the Corporation, until the next annual resolution of the
Shareholder is signed or until their successors are duly appointed.
6.
Director
of Community Services
Report CSD15-020
TMAC Conference Post
Project Presentation
That Council approve the
recommendation outlined in Report CSD15-020 dated July 27, 2015 of the Director
of Community Services as follows:
That the post project presentation on
the TMAC 2015 conference in Peterborough, by Fiona Dawson from Peterborough
& the Kawarthas Tourism, be received for information.
7.
Director
of Corporate Services
Report CPFS15-039
Award of P-13-15
Supply, Install and Maintain LED Sign at the Peterborough Memorial Centre
That Council approve the
recommendation outlined in Report CPFS15-039, dated July 27, 2015, of the
Director of Corporate Services, as follows:
That RFP document P-13-15, to Supply,
Install and Maintain an LED sign at the Peterborough Memorial Centre, be
awarded to Movingmedia, 1049 Crawford Drive, Peterborough, ON K9J 6X6 for a
five year period from November 1, 2015 to October 31, 2020 with a potential
extension up to five years.
8.
Fire
Chief
Report FS15-002
Purchase of a Used
T3000 Oshkosh ARFF Crash Tender
That Council approve the
recommendation outlined in Report FS15-002, dated July 27, 2015, from the Fire
Chief, as follows:
That approval be provided for
Peterborough Fire Services to exercise its option to purchase, after six months
leasing, a used T3000 Oshkosh ARFF Crash Tender from Team Eagle Ltd., 10 Trent
Drive, Campbellford, Ontario, K0L 1L0 at a cost of $215,000 plus $27,950 HST
for a total of $242,950.
9.
Chief
Administrative Officer
Report CAO15-017
Emergency Response
Plan
That Council approve the
recommendations outlined in Report CAO15-017 dated July 27, 2015 of the Chief
Administrative Officer, as follows:
a)
That, in accordance with the Emergency Management and Civil
Protection Act, RSO 1990, Chapter E.9, an Emergency Response Plan be
adopted by the City of Peterborough, and that the plan incorporate the incident
management system doctrine; and
b)
That By-law 05-240, a by-law to provide for the adoption of an
amended Emergency Plan be repealed, and that a new by-law be passed to confirm
the adoption of the Incident Management System based Emergency Response Plan.
At the meeting of July 27, 2015 the
following item was added:
c)
That
staff prepare a presentation for a future Committee of the Whole meeting to familiarize
Council with the Emergency Response Plan.
10. Director
of Corporate Services
Report CPFS15-037
Contract Extension of
Proposal P-24-12 for the Supply, Delivery and Service of Leased Multifunctional
Digital Copiers for the City of Peterborough and Related Agencies
That Council approve the
recommendation outlined in Report CPFS15-037, dated July 27, 2015 of the
Director of Corporate Services as follows:
That a contract extension for
Proposal P-24-12 for the Supply, Delivery and Service of Leased Multifunctional
Digital Copiers for the City of Peterborough and Related Agencies be issued for
an additional three years, from December 1, 2015 to November 30, 2018 to Xerox
Canada Ltd., 5650 Yonge Street, Toronto, Ontario at an estimated lease and cost
per copy cost of $616,333.68 plus $80,123.37 HST for a total cost of
$696,457.05.
11. Director,
Planning and Development Services
Report PLPD15-043
Airport Industrial
Park – East of Airport Road Expansion
Budget Adjustment and
Pre-commitment of 2016 Budget
That Council approve the
recommendations outlined in Report PLPD15-043 dated July 27, 2015, of the
Director, Planning and Development Services, as follows:
a) That
$200,000 from the Airport Equipment Reserve be transferred to the Airport
Industrial Park – East of Airport Road Expansion 2015 Capital Budget (Project
7-5.03) and the Airport Equipment Reserve be closed;
b) That
the grant amount from the Eastern Ontario Development Fund included in the 2015
Capital Budget (Project 7-5.03) be reduced by $250,000 from $750,000 to
$500,000;
c) That
the $1,850,000 budget amount proposed for the 2016 capital budget for the
Airport Industrial Park – East of Airport Road Expansion be pre-committed; and
d) That
$1,350,000 of tax-supported debt financing for the Airport Industrial Park –
East of Airport Road Expansion included in the 2015 Capital Budget (Project
7-5.03) be replaced with Capital Levy Reserve and that debenture by-law number
15-008 authorizing the issuance of the debt be repealed.
12. Director
of Utility Services
Report USTR15-012
Snowmobile Access to
Former CP Rail Right-of-Way Lansdowne Street to City Limits
That
Council approve the recommendations outlined in
Report USTR15-012, dated July 27, 2015, of the Director of Utility Services as
follows:
a)
That
Council support in principle the proposal for construction and maintenance of a
separate snowmobile trail within the former CP Rail right-of-way from the
connection to the Trans-Canada Trail at the south-eastern limit of the City to
Endicott Fuels; and
b)
That
staff continue to work with the Rice Lake Snow Drifters Inc. on the snowmobile
trail design and an Agreement for snowmobile trail construction and
maintenance.
13. Ontario
Public Electricity System
That the proposed motion on the public
electricity system in Ontario be deferred to the September 21st,
2015 Committee of the Whole meeting/fourth quarter, to permit staff to prepare
a report on this matter for Council consideration.
Submitted
by,
Councillor
Beamer
Chair
July
27, 2015