<A> Committee of the Whole Agenda September 26, 2016 Closed Session 6:15 p.m. Doris Room Open Session 6:30 PM Council Chambers Resolution to meet in Closed Session Closed Session - 6:15 p.m. - Doris Room MUNICIPAL ACT, 2001 1. Section 239(2)(c) A proposed or pending acquisition or disposition of land by the municipality or local board Subject: Partial purchase of property for the Parkhill Road West road reconstruction project 2. Section 239(2)(b) Personal matters about an identifiable individual, including municipal or local board employees Subject: citizen appointments to the Cenotaph Advisory Committee Open Session – 6:30 p.m. - Council Chambers Opening of Meeting Thirty Seconds of Reflection National Anthem 3. Confirmation of Minutes a) August 29, 2016 b) September 6, 2016 c) September 6, 2016 Disclosure of Pecuniary Interest Report of Closed Session Determination of items requiring separate consideration For your convenience, circle the items you wish to consider separately: Item Number 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 4. Director of Community Services Report CSD16-025 Future of 359 Aylmer Street North and Increase in Library Renovation and Expansion Budget A report to seek Council approval of the proposed re-development of 359 Aylmer Street North and landscape upgrades for 247-251 Simcoe Street and to increase the budget for the Library Renovation and Expansion to include the work. 5. Director of Community Services Report CSRS16-008 Maple Leaf Baseball League Proposal A report to inform of a partnership proposal received from Laker Baseball Properties, to establish a professional-style baseball team in Peterborough, as one of the founding teams in the Maple Leaf Baseball League. 6. Director of Corporate Services Report CP16-001 Status Report on the 2012 to 2016 Accessibility Plan A report to present the Status Report regarding the City of Peterborough’s 2012 to 2016 Accessibility Plan. 7. Director of Planning and Development Services Report PLHD16-008 Housing is Fundamental 2016 A report to provide the Committee of the Whole with the 2016 “Housing is Fundamental” report from the City-County Affordable Housing Action Committee (AHAC). 8. Director of Utility Services Report USEC16-021 Asset Management Policy A report to recommend the approval of an Asset Management Policy. 9. Director of Utility Services Report USTR16-009 Review of Handi-Van Service To report on the recent review of Handi-Van service and to recommend implementation of service improvements, including associated budget. 10. Director of Utility Services Report USTR16-010 Establishing a Budget for the Purchase of Replacement Handi-Vans A report to recommend pre-commitment of 2017 Capital funding to permit purchase of five replacement Handi-van vehicles. 11. Mayor Daryl Bennett Report COU16-002 By-laws and Policies related to Business Improvement Areas in the City of Peterborough A report recommending a review of the by-laws and provincial legislation surrounding the creation and operation of Business Improvement Areas with the goal of developing local policies to guide existing and new Business Improvement Areas for the benefit of their members and the overall community. 12. Director of Corporate Services Report CPPS16-025 Award of RFP P-24-16 for the Preventive Maintenance of Self-Contained Emergency Lighting Systems and Exit Signs at Various City of Peterborough Facilities A report to recommend award of Request for Proposals (RFP) P-24-16 for the Preventive Maintenance of Self-Contained Emergency Lighting Systems and Exit Signs at Various City of Peterborough Facilities. 13. Director of Corporate Services Report CPPS16-028 Award of RFP P-27-16 for the Preventive Maintenance of Sprinkler and Standpipe Systems at Various City of Peterborough Facilities A report to recommend award of Request for Proposals (RFP) P-27-16 for the Preventive Maintenance of Sprinkler and Standpipe Systems at Various City of Peterborough Facilities. 14. Director of Corporate Services Report CPPS16-031 Increase of Contract Amount Awarded to Heritage Restoration Inc. for the Simcoe Street Parking Garage Rehabilitation A report to recommend increasing the contract amount awarded to Heritage Restoration Inc. for the Simcoe Street Parking Garage. 15. Director of Utility Services Report USTR16-007B Prince Street Traffic Calming Study Resubmission A report to present the findings of the updated Prince Street Traffic Calming Neighbourhood Survey and recommendation of the Prince Street Traffic Calming Study. 16. Director of Planning and Development Services Report PLPD16-058 Peterborough Airport PCB Investigation Work Plan: Budget and Engineering Fee Increase for Phase 1 and New Budget for Phase 2 A report to recommend an increase in the Phase 1 sampling budget, a contract increase related to Phase 1 sampling, testing and project management, and to establish a budget for Phase 2 of the PCB Sampling and Delineation program. 17. Director, Planning and Development Services Report PLGMD16-001 GIS Open Data Policy A report to recommend the approval of the Geomatics/Mapping GIS Open Data Policy. 18. Director, Planning and Development Services Report PLPD16-070 Use of East Half of Bonnerworth Park Parking Lot by Peterborough Housing Corporation A report to recommend the continued use of a portion of the Bonnerworth Park Parking Lot for access and parking purposes to support the redevelopment of the McRae property. 19. Director, Planning and Development Services Report PLPD16-071 Award of RFP P-32-16 for Trent Research and Innovation Park Master Plan and Phase 1 Detailed Engineering Design A report to award Request for Proposals (RFP) P-32-16 for the completion of the Trent Research and Innovation Park Master Plan and Phase 1 Detailed Engineering Design. 20. Director, Planning and Development Services Report PLPD16-072 Peterborough Housing Corporation (PHC) Shareholder Direction and Capital Reserve Transfer A report to recommend PHC Shareholder Direction amendments and the transfer of the PHC Capital Reserve to PHC Board oversight. 21. Director, Planning and Development Services Report PLPD16-073 Airport Road: Land Exchange with County of Peterborough A report to recommend a land exchange with the County of Peterborough to implement the Airport Road realignment. 22. Director of Planning and Development Services Report PLPD16-074 Authorization to Sign a Memorandum of Understanding (MOU) with Trent University and Noblegen Inc. A report to recommend that the CAO be authorized to sign a Memorandum of Understanding (MOU) with Trent University and Noblegen Inc. 23. Director of Planning and Development Services Report PLHD16-009 Amendment to 400 Wolfe Street Affordable Housing Project Facility Agreements A report to recommend approval of an amendment to Affordable Housing Project Facility Agreements dated February 24, 2014 and September 22, 2014 between the Corporation of the City of Peterborough and Knox Residence Inc. at 400 Wolfe Street. 24. Director of Utility Services Report USDIR16-011 Parkway Corridor Minister's Order A report to advise Council of the Order to comply with Part II of the Environmental Assessment Act, issued by the Minister of the Environment and Climate Change. Other Business Adjournment No Item Selected This item has no attachments1.Report of Closed Session - Report PLPD16-067.pdf2.Report of Closed Session - Report CPCLK16-014.pdf1.August 29 2016 - Draft Minutes 08-29-2016 - August 29 2016 cwm.pdf1.September 6 2016 - Draft Minutes 09-06-2016 - September 6 2016 cwm.pdf1.Director of Community Services Report CSD16-025 - CSD16-025 359 Aylmer Street North.pdf2.Director of Community Services Report CSD16-025 - CSD16-025 Appendix A.pdf3.Director of Community Services Report CSD16-025 - CSD16-025 Appendix B.pdf1.Director of Utility Services Report USTR16-009 R - USTR16-009 Handi-van Service Review.pdf1.Director of Utility Services Report USTR16-010 E - USTR16-010 Establishing a Budget for Purchase of Replacement Handi-vans.pdf1.Director of Corporate Services Report CP16-001 S - CP16-001 Accessibility Status Report.pdf1.Director of Community Services Report CSRS16-008 - CSRS16-008 - Maple Leaf Baseball League Proposal.pdf2.Director of Community Services Report CSRS16-008 - CSRS16-008 - Appendix A - City of Peterborough Community Partnership Guide for Maple Leaf Baseball League.pdf3.Director of Community Services Report CSRS16-008 - CSRS16-008 - Appendix B - Riverside Park in Peterborough Facility Evaluation Report.pdf4.Director of Community Services Report CSRS16-008 - CSRS16-008 -Appendix C - Trent University in Peterborough Facility Evaluation Report.pdf1.Director of Utility Services Report USEC16-021 A - USEC16-021 Asset Management Policy.pdf2.Director of Utility Services Report USEC16-021 A - USEC16-021 Appendix A.pdf1.Director of Corporate Services Report CPPS16-025 - CPPS16-025 Award of P-24-16 Emergency Lighting Exit Signs.pdf1.Director of Corporate Services Report CPPS16-028 - CPPS16-028 Award of P-27-16 Sprinkler Standpipe Systems PM.pdf1.Director of Planning and Development Services Rep - PLHD16-008 - Housing is Fundamental 2016.pdf2.Director of Planning and Development Services Rep - PLHD16-008 - Housing is Fundamental 2016 - APPENDIX A.pdf1.Director of Planning and Development Services Rep - PLPD16-058 - Peterborough Airport PCB Sampling Program.pdf1.Director of Utility Services Report USTR16-007B - USTR16-007B Prince Street Traffic Calming Study.pdf1.Director Planning and Development Services Repor - PLGMD16-001 - GIS Open Data Initiative.pdf1.Mayor Daryl Bennett Report COU16-002 By-laws and - COU16-002 Business Improvement Areas.pdf1.Director Planning and Development Services Repor - PLPD16-070 - Use of Bonnerworth Park Parking Lot by PHC.pdf1.Director Planning and Development Services Repor - PLPD16-071 - AWARD REPORT Trent Research and Innovation Park Master Plan.pdf1.Director Planning and Development Services Repor - PLPD16-072 - Amendments to PHC Shareholder Direction and Capital Reserve.pdf1.Director Planning and Development Services Repor - PLPD16-073 Airport Road - Land Exchange with County of Peterborough.pdf1.Director of Planning and Development Services Rep - PLPD16-074 Signing Authority MOU - Trent University and Noblegen.pdf1.September 6 2016 - Draft Minutes 09-06-2016 - September 6 2016 special cwm.pdf1.Director of Corporate Services Report CPPS16-031 - CPPS16-031 Increase of Contract Amount Awarded to Heritage Restoration Inc CoW.pdf1.Director of Planning and Development Services Rep - PLHD16-009 - Knox Residence Inc. - one additional unit.pdf1.Director of Utility Services Report USDIR16-011 - USDIR16-011 Parkway Ministers Order with attachment.pdf