Arenas, Parks and Recreation Advisory Committee Meeting

2011 Special Occasion Permits

Report APRAC11-003

That the Arenas Parks and Recreation Advisory Committee approve the recommendation outlined in Report APRAC11-003 dated February 15, 2011, of the Recreation Division Coordinator, as follows:

That the Arenas Parks and Recreation Advisory Committee endorse the issuance of the following 2011 Special Occasions permit requests for Sport Tournaments and Special Events requiring a Liquor License, in accordance with the City of Peterborough Alcohol Management Policy:

i ) Slopitch Association- Team Combat Tournament – Bowers Park - May 21 & 22

ii ) Peterborough Shootout – James Stevenson Park – June 24 & 25

iii ) Slopitch Association – Slofest Slo-pitch Tournament – Morrow Park & Bowers Park - July 2 & 3

iv ) Peterborough Rugby Club – Various Events – Nicholls Oval Park – Dates to be announced.

v ) Greek Festival – Millennium Park – June 17 to 19

vi ) A Taste of the Town – Millennium Park – July 1

vii ) DBIA – Ribfest – Millennium Park - July 8 to 10

viii ) Peterborough Folk Festival – Nicholls Oval Park – August 27

ix ) Catch The Cure – Fishing Tournament and Family Activity Day – Del Crary Park - August 24

x ) Wakeboarding Championships – Beavermead Park - August 26 to 28

xi ) DBIA – Music and More – Millennium Park – September 9 & 10

xii ) Peterborough Pride Parade – Millennium Park – September 24

City Sponsored Events and Activities

Report APRAC11-002

That the Arenas Parks and Recreation Advisory Committee approve the recommendations outlined in Report APRAC11-002 dated February 15, 2011, of the Recreation Division Coordinator, as follows:

a) That the following special events and activities occurring between April 1, 2011 and March 31, 2012 be approved as City sponsored:

i ) Victoria Day Festivities in Del Crary Park

ii ) Canada Day Parade

iii ) Canada Day Multicultural Stage Show and Park Festivities in Del Crary Park, including required road closures

iv ) Artsweek

v ) Snofest Winter Carnival

vi ) Neighbourhood Associations

vii ) Pathway of Fame

viii ) Annual Terry Fox Run at Nicholls Oval

ix ) Peterborough Youth Commission

x ) Peterborough Youth Council

xi ) Blue Sky Event in Del Crary Park

xii ) Recreation Expo in Del Crary Park

b) That staff be authorized to enter into a City Sponsored Event/Activity Agreement with each identified event/project organizer to allow their inclusion under the City’s insurance policy.

Director of Community Services

Report APRAC11-006

Communities in Bloom Update

That the Arenas Parks and Recreation Advisory Committee approve the recommendation outlined in Report APRAC11-006 dated February 15, 2011, of the Director of Community Services, as follows:

That the report be received for information.

Correspondence From Muskies Canada Inc.

Report APRAC11-005

That the Arenas Parks and Recreation Advisory Committee approve the recommendation outlined in Report APRAC11-005 dated February 15, 2011, of the Recreation Division Coordinator, as follows:

That the Kawartha Lakes Chapter of Muskies Canada Inc. be permitted to use the Crescent Street Wharf to instruct casting and lure presentation techniques, for approximately 3 hours in May 2011, on a date and time mutually agreeable to the City and the Kawartha Lakes Chapter of Muskies Canada Inc.

Director of Community Services

Report APRAC11-007

Rectangular Sport Field Development in 2011

Moved by Gary Rabjohn

That the Arenas Parks and Recreation Advisory Committee approve the recommendations outlined in Report APRAC11-007 dated February 15, 2011, of the Director of Community Services, as follows:

That the report be received for information.

Committee at its meeting of February 15, 2011 made the following endorsement:

That Committee endorse the recommendations as presented to Council through Committee of Whole Report CSD11-005 of February 14, 2011 as follows:

a) That the proposal to develop two artificial fields with lighting, one natural rectangular sports field, and requisite support facilities on lands provided by Trent University be approved;

b) That staff be directed to proceed with the preparation of preliminary design, cost estimates, and possible locations subject to Council approval of said fields at Trent during 2011, so that they are ready for play in the 2012 season;

c) That subject to an agreement with Trent and budget approval, the function of Milroy Park be retained in its present use;

d) That the search for a large tract of land for future sport field development be continued.

“CARRIED”

Report APRAC11-004

Toboggan Hills Risk Management Strategy

Moved by Gary Baldwin

That the Arenas Parks and Recreation Advisory Committee endorse the recommendations outlined in Report APRAC11-004 dated February 15, 2011, of the Recreation Division Coordinator, as follows:

That risk mitigation actions be undertaken at City owned hills where tobogganing and other sledding activities are known to occur, specifically as follows:

Gary Rabjohn requested the items be separated for discussion and vote.

a) That signs be erected at Armour Hill West and Kiwanis Park cautioning the public that the hills are unsupervised, and identifying prohibited activities and safe sledding tips;

Upon item a) of the motion, this motion carried.

b) That measures be taken to shorten the length of the sliding area on Armour Hill West, by approximately 50 metres;

Upon item b) of the motion, this motion lost.

c) That during the winter months, Public Works continues daily inspections of Armour Hill West from Monday through Friday and on weekends, except during inclement weather, and weekly inspections of the Kiwanis Park hill;

Upon item c) of the motion, this motion carried.

d) That signs be installed at Armour Hill North and Cedar Grove Park, identifying that tobogganing and other sledding type activities are strictly prohibited.

Upon item d) of the motion, this motion lost.

Moved by Gary Rabjohn

That recommendation e) be added as follows:

e) That cautionary signage be erected on Armour Hill West for both pedestrians and snow sleders.

“CARRIED”

Moved by Gary Rabjohn

That recommendation f) be added as follows:

f) That signs be installed at Armour Hill North identifying that tobogganing and other sledding type activities are strictly prohibited.

“CARRIED”

Moved by Gary Baldwin

That recommendation g) be added as follows:

g) That signs be erected at Cedar Grove Park cautioning the public that the hills are unsupervised, and identifying prohibited activities and safe sledding tips.

“CARRIED”

City Clerk

Report CPCLKAPRAC11-001

Committee Orientation

John Kennedy, Deputy City Clerk made a presentation.

Moved by Bill Juby Jr.

That Committee approve the recommendation outlined in Report CPCLKAPRAC11-001, dated February 15, 2011, of the City Clerk, as follows:

That the presentation made by the Deputy City Clerk, with respect to committee orientation, be received for information.

“CARRIED”