City Council Meeting Agenda
 

Monday, June 28, 2021

6:00 P.m. - 7:00 P.m.

Electronic Meeting

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1.

Call to Order

2.

Opening of Meeting

3.

Thirty Seconds of Reflection

4.

National Anthem

5.

Approval of Minutes:

5.a

May 25, 2021

6.

Disclosure of Pecuniary Interest

7.

Delegations - Items on the Agenda

In order to speak as a registered delegation at a Council meeting, individuals must register as a delegation no later than 11:00 a.m. on the day of the meeting.  To register, complete the online application at www.peterborough/delegations, or phone [phone] ext. 1820.

7.a

Registered Delegations (5 minutes)

8.

Consent Agenda

9.a, 9.b
10.a, 10.b, 10.c, 10.d, 10.e, 10.f, 10.g, 10.h, 10.i, 10,j
11.a, 11.b, 11.c, 11.d, 11.e, 11.f, 11.g, 11.h, 11.i, 11.j, 11.k, 11.l, 11.m, 11.n, 11.o

 

 

 

 

9.

Recommendations from Finance Committee meeting of June 7, 2021

9.a

Tax Adjustments under Section 356 and Tax Appeals underSections 357, 358 and 359 of the Municipal Act, 2001

Report CLSFS21-019

That Council approve the recommendations outlined in report CLSFS21-019 dated June 7, 2021 of the Commissioner of Corporate and Legislative Services as follows:

a) That tax reductions in the amount of $197,357.94 calculated in accordance with Sections 357, 358 and 359 of the Municipal Act, 2001 and attached to report CLSFS21-019 as Appendix A be received.

b) That land apportionments under Section 356 of the Municipal Act, 2001 be received.

9.b

Notice of Public Meeting

2022 Preliminary Budget Guideline Report
Report CLSFS21-023

That Council approve the recommendations outlined in Report CLSFS21-023 dated June 7, 2021, of the Commissioner of Corporate and Legislative Services, as follows:

a) That Report CLSFS21-023, advising Council that a public meeting will be held on June 23, 2021 at 6:00 pm, to present a 2022 preliminary Budget Guideline Report, as set out in Appendix A to Report CLSFS21-023, and to hear public delegations, be received.

b) That a final version of the 2022 Guideline Report be presented to the July 12, 2021 Finance Committee meeting.

10.

Recommendations from General Committee meeting of June 7, 2021

10.a

Report of Closed Session - Art Gallery of Peterborough

That Council approve the recommendation outlined in Report CSACH21-002, dated June 7, 2021, of the Commissioner of Community Services, as follows:

That, respecting the Art Gallery of Peterborough, Staff proceed as outlined in Report CSACH21-002 dated June 7, 2021 of the Commissioner of Community Services.

10.b

Peterborough Petes Limited Facility Licence Agreement

Report CSAD21-006

That Council approve the recommendation outlined in Report CSAD21-006, dated June 14, 2021, of the Commissioner of Community Services, as follows:

a) That the Mayor and Clerk be authorized to sign a new Agreement between the City and the Petes to include the following terms and any other related documents necessary to execute the Agreement:

i. That the term for the Agreement be for a maximum period of eight (8) years, or until a Peterborough Memorial Centre (PMC) replacement facility is constructed, commencing August 1, 2021;

ii. That the Agreement include a fixed-rate rental fee for rental of facility space in the amount of $48,000 plus HST annually, increasing annually effective in Year 3 of the Agreement on August 1, 2023 by the rate of inflation sourced from the Statistics Canada Consumer Price Index;

iii. That the Agreement include a fixed-rate rental fee for game day expenses in the amount of $4,500 plus HST for every Petes’ game, increasing annually effective in Year 3 of the Agreement on August 1, 2023 by the rate of inflation sourced from the Statistics Canada Consumer Price Index;

iv. That the Agreement include a per-ticket fee on all Petes’ tickets for Box Office charges in the range of $0.75 plus HST to incrementally increase to $2.00 plus HST over the term of the Agreement;

v. That the Agreement include a per-ticket Capital Refurbishment Fund fee on all Petes’ tickets in the amount of $1.50 plus HST over the term of the Agreement;

vi. That the Agreement include a per-Order Charge of $2.50 plus HST applying to Petes’ ticket orders over the term of the Agreement;

vii. That the City will provide the Petes 50% of the City’s share of Gross Revenues from Food and Beverage Sales at Petes Games for the term of the Agreement;

viii. That the Petes be authorized to perform the sale and execution of Suite License Agreements in the PMC, providing the City with an annual payment of $24,000 plus HST, increasing to $36,000 plus HST in Year 3 and $48,000 plus HST in Year 7 of the Agreement; and

ix. That the Petes be authorized to perform the sale and execution of Sponsorship and Advertising Agreements in the PMC, excluding the sale of Facility Naming Rights, Exterior Digital Signs, Interior Corporate Monitors and Exclusive Service Agreements, providing the City with an annual payment of $60,000 plus HST, increasing annually effective in Year 3 of the Agreement on August 1, 2023 by the rate of inflation sourced from the Statistics Canada Consumer Price Index.

10.c

Zoning By-law Correction for Park-fronting Lots

Plan of Subdivision 45M-254 (Mason Homes)
Report IPSPL21-021

That Council approve the recommendations outlined in Report IPSPL21-021 dated June 7, 2021, of the Commissioner of Infrastructure and Planning Services, as follows:

a) That Section 3.9 Exceptions of Zoning By-law 97-123 be amended by adding Exception No. 343 in accordance with Exhibit B of Report IPSPL21-021;

b) That Lots 93 to 99, 152 to 167, 215 to 219 inclusive on Plan of Subdivision 45M-254 be rezoned from SP.348 – Residential District to SP.348-343 – Residential District in accordance with Exhibit B of Report IPSPL21-021; and

c) That Council confirm that no further Public Notice is required with respect to the proposed by-law.

10.d

Public Meeting under the Planning Act

Zoning By-law Amendment No. Z2106
2077 and Part of 2011 Ashburnham Drive
Report IPSPL21-020

That Council approve the recommendations outlined in Report IPSPL21-020 dated June 7, 2021, of the Commissioner of Infrastructure and Planning Services, as follows:

a) That Section 3.9 Exceptions of Zoning By-law 97-123 be amended by adding Exception No. 342 in accordance with Exhibit D of Report IPSPL21-020; and

b) That the subject properties be rezoned from OS.3 – Open Space District to OS.3, PS.1-342-F-H Public Service District in accordance with Exhibit D of Report IPSPL21-020.

10.e

Ontario Ministry of Transportation Update

Report CLSCLK21-021

That Council approve the recommendation outlined in Report CLSCLK21-021 dated June 7, 2021, of the City Clerk, as follows:

That the presentation from the Ministry of Transportation be received for information.

10.f

Partial Removal of a Listed Property from City's Heritage Register (34 Hunter St. W.)

Report CSACH21-004

That Council approve the recommendations outlined in Report CSACH21-004, dated June 7, 2021 of the Commissioner of Community Services, as follows:

a) That Council not designate the property at 34 Hunter St. W. at this time,

b) That Council support the request of the PACAC that the original train shed be documented through archival quality photography and measured drawings prior to demolition; copies to be provided to the City; and

c) That the remainder of the factory complex at 34 Hunter St. W. remains on the City’s Heritage Register as a Listed property.

10.g

Peterborough Housing Corporation Transition Board of Directors

Report CSSS21-008

Amended Recommendation:

That Council approve the recommendations outlined in Report CSSS21-008 dated June 7, 2021 of the Commissioner of Community Services, as follows:

a) That the Shareholder Declaration dated October 3, 2016 respecting Peterborough Housing Corporation be amended as outlined in Report CSSS21-008 to establish a transition Board of Directors to be comprised of the Mayor, Chair of Housing, Vice-Chair of Housing, Chair of Finance, and the County Warden; and

b) That the Mayor and Clerk be authorized to execute documents to effect the amendments to the Shareholder Declaration in forms acceptable to the City Solicitor.

At the meeting of June 7, 2021 Committee added item c) as follows:

c) That the Mayor, on behalf of Council, send a letter to each Board member thanking them for their service.

10.h

Reduction of Corporate GHG Emissions Progress Report

Report IPSIM21-018

That Council approve the recommendations outlined in Report IPSIM21-018 dated June 7, 2021, of the Commissioner of Infrastructure and Planning Services, as follows:

That Report IPSIM21-018 be received for information.

10.i

Climate Change Reserve Initiatives Report

Report IPSIM21-019

That Council approve the recommendations outlined in Report IPSIM21-019 dated June 7, 2021, of the Commissioner of Infrastructure and Planning Services, as follows:

a) That Council approve $282,800 from the Climate Change Reserve Fund to install eight dual-port electric vehicle charging stations for municipal fleet use at various municipal facilities; and

b) That staff make application to the Federation of Canadian Municipalities – Green Municipal Fund, Community Buildings Retrofit Initiative, Study: GHG Reduction Pathway Feasibility Study and that Council approve up to $50,000 from the Climate Change Reserve for the City’s 20% contribution, if approved.

10.j

Pedestrian Cross Walk

That staff provide a report on a potential pedestrian cross walk at the intersection of George and Ware Streets.

11.

Recommendations from General Committee meeting of June 14, 2021

11.a

Report of Closed Session - Sherbrooke Street

That Council approve the recommendations outlined in Report IPSRE21-004B, dated June 14, 2021, of the Commissioner of Infrastructure and Planning Services, as follows:

a) That the notice requirements of By-law 95-62 (Sale of Real Property) be waived; and

b) That staff be authorized to proceed, as amended, as outlined in Closed Session Report IPSRE21-004B dated June 7, 2021 of the Commissioner of Infrastructure and Planning Services.

11.b

City of Peterborough/Cavan Monaghan Township - New Agreement for Policing Services Contract

Report CLSFS21-005

That Council approve the recommendation outlined in Report CLSFS21-025, dated June 14, 2021, of the Commissioner of Corporate and Legislative Services, as follows:

That the Mayor and City Clerk be authorized to execute an Agreement with the Township of Cavan Monaghan and the Peterborough Police Services for a five year, 3 month term from October 1, 2021 to December 31, 2026 on terms acceptable to the Commissioner of Corporate and Legislative Services and in a form acceptable to the City Solicitor and substantially in the form attached as Appendix C to Report CLSFS21- 025.

11.c

2019 and 2020 Civic Awards

Report CLSCLK21-015

That Council approve the recommendations outlined in Report CLSCLK21-015 dated June 14, 2021, of the City Clerk, as follows:

a)That Council award the 2019 Civic Awards via a prerecorded electronic format in 2021; and,

b) That the traditional 2020 Civic Awards format be amended to focus instead on the people and organizations who work to keep us safe and provided the necessary services we need during the on-going COVID-19 pandemic and,

c) That staff be directed to follow-up with the County of Peterborough on a joint County-City series of recognitions to acknowledge the contributions of individuals and groups during the COVID-19 pandemic, to effect recommendation b).

11.d

Response, Peterborough County Motion - City of Peterborough Airport Strategic Initiatives Committee

Report CLSCLK21-018B

That Council approve the recommendation outlined in Report CLSCLK21-018B dated June 14, 2021, of the City Clerk, as follows:

That Report CLSCLK21-018B respecting a motion from Peterborough County Council related to the City of Peterborough Airport Strategic Initiatives Committee, staff be directed to respond to County Council as follows:

That the Airport Strategic Initiatives Committee consider inviting a member of County Council to certain Sub-committees, from time to time, for subjects deemed to be of interest to the County and/or Townships within the County.

11.e

Integrity Commissioner Report on Complaint

Report CLSCLK21-021

That Council approve the recommendation outlined in Report CLSCLK21-021 dated June 14, 2021, of the City Clerk, on behalf of the Integrity Commissioner, as follows:

That the Report on Complaint of the City of Peterborough Integrity Commissioner, Chan v. Therrien, 2021 ONMIC 6, dated June 3, 2021, attached as Appendix A to Report CLSCLK21-021.

11.f

Community Safety and Well-being Plan - Interim Report

Report CSD21-007

That Council approve the recommendations outlined in Report CSD21-007, dated June 14, 2021, of the Commissioner of Community Services, as follows:

a) That the Interim Report of the Community Safety and Well-being Plan be approved; and

b) That the Interim Report be posted to the City’s website and the Ministry of the Solicitor General be informed of its completion.

11.g

10-Year Housing and Homelessness Plan Progress Report 2020

Report CSSS21-005

That Council approve the recommendation outlined in Report CSSS21-005, dated June 14, 2021, of the Commissioner of Community Services, as follows:

That the Housing and Homelessness Plan Progress Report 2020 and presentation be received for information.

11.h

Council Appointments to Committees and Boards

Report COU21-001

Amended Recommendation:

That Council approve the recommendation outlined in Report COU21-001, dated June 14, 2021, of the Mayor, as follows:

That the following appointment of Members of Council to Committees, Portfolios and Boards be approved for a five month term ending November 30, 2021, with the appointments as follow:

a) Lesley Parnell, Chair of Planning

Kim Zippel, Chair of Environment and Climate Change; and,

b) That Councillor Parnell be appointed to the Planning Advisory Committee.

11.i

The Community Recovery and Resilience Task Force Recommendations

Report COU21-002

Amended Recommendation:

a) That the Community Recovery and Resilience Task Force be reconvened in July 2021.

b) That the matter be deferred to enable staff to meet with the Task Force to discuss the financial implications associated with the recommendations in Report COU21-002 and that the financial implications be presented as part of the 2022 budget.

c) That the minutes from the Task Force meetings be circulate to all members of Council and senior staff.

11.j

Peterborough Humane Society Funding Agreement

Report CLSFS21-026

That Council approve the recommendation in Report CLSFS21-026 dated June 14, 2021 of the Commissioner of Corporate Services as follows:

That the Mayor and Clerk be authorized to execute an agreement to amend a funding agreement dated November 22, 2017 between The Corporation of the City of Peterborough and Peterborough Humane Society as outlined in Report CLSFS21-026 on terms acceptable to the Commissioner of Corporate and Legislative Services and in a form acceptable to the City Solicitor.

11.k

Voting at Council and Committee Meetings - Electronic and Recorded

Report CLSCLK21-009

That Council approve the recommendations outlined in Report CLSCLK21-009 dated June 14, 2021, of the City Clerk, as follows:

a) That staff be directed to implement electronic agendas and recorded voting, as outlined in Report CLSCLK21-009, using eSCRIBE by November 2021; and,

b) That, to support various meeting management responsibilities, including the attendance at meetings of Council and advisory committee meetings, a full-time staff position be hired effective August 30, 2021, with the 2021 portion of the cost in the amount of $23,000 funded by a transfer from the 2021 General Contingency provision.

11.l

Citizen Appointments to Various Committees

Report CLSCLK21-019

That Council approve the recommendations outlined in Report CLSCLK21-019, dated June 14, 2021, of the City Clerk, on behalf of the Citizen Appointment Selection Committee, as follows:

a) That Camila Duarte and Sarah Hurley be appointed to serve as members of the Accessibility Advisory Committee with terms until November 30, 2024.

b) That Greg O’Heron be appointed to serve as a member of the Arenas Parks and Recreation Advisory Committee with a term until November 30, 2024 and that Devon Malcolm be appointed to serve as a member of the Arenas Parks and Recreation Advisory Committee with a term until November 30, 2022.

c) That Andre Vallilee be appointed to serve as a member of the Peterborough Architectural Conservation Advisory Committee with a term until November 30, 2024.

d) That Clara Blakelock be appointed to serve as a member of the Peterborough Environmental Advisory Committee with a term until November 30, 2021.

e) That Gillian Holden, Lynda Armstrong and Katie Tremblay be appointed to serve as members of the Peterborough Public Library Board with terms until November 30, 2022.

f) That Oliver Fuchs and Richard Cherney be appointed to serve as members of the Airport Strategic Initiatives Committee with terms until November 30, 2022.

g) That Doug Armstrong and Kate Ahrens be appointed to serve as members of the Airport Strategic Initiatives Committee with terms until November 30, 2023.

11.m

Licencing of Tree Service Providers

Report CLSCLK21-020

That Council approve the recommendations outlined in Report CLSCLK21-020 dated June 14, 2021, of the City Clerk, as follows:

a) That the Licencing By-law attached as Appendix A, to Report CLSCLK21-020, be approved; and,

b) That a licence fee of $105 be established for Tree Service Providers and,

c) That the By-law, attached as Appendix B to Report CLSCLK21-020, to amend User Fee By-law 21-031, be approved.

11.n

Changes to Parking Restrictions on University Road and Ackison Road

Report IPSTR21-010

That Council approve the recommendations outlined in Report IPSTR21-010 dated June 14, 2021, of the Commissioner of Infrastructure and Planning Services, as follows:

That Parking By-Law 09 -136 be amended to affect the following:

a) No Parking Anytime restrictions be implemented on both sides of University Road, between Nassau Mills Road and the City limit; and

b) No Parking Anytime restrictions be implemented on both sides of Ackison Road from 10 m north of the Trans-Canada Trail crossing south for 200 m.

11.o

Elvy SARIT Pilot Project

Whereas the City of Peterborough has been approached by the developer/manufacturer of the Elvy SARIT concept Urban Mobility Electric Vehicle; and

Whereas the Ministry of Transportation (MTO) has confirmed their process to consider a pilot project to permit use of this type of vehicle on public roads requires the MTO to develop the legislation for a Pilot Framework, a Best Practices Document and to undertake industry and municipal consultation, and

Whereas the MTO has confirmed they will approach a municipality or municipalities to consider participation in a pilot project (which may involve the creation of by-laws),

Be it resolved:

That staff write a letter to the Ministry of Transportation to indicate the City of Peterborough’s interest in the potential pilot project and the opportunity to consider participation once the MTO is ready to approach a municipality.

12.

Notice of Motion

13.

Approval of By-laws:

13.a

21-073

Being a By-law to amend By-law 21-031, a By-law to establish User Fees as approved as part of the 2021 Budget process

13.b

21-074

Being a by-law to protect and enhance the City’s tree canopy

13.c

21-075

Being a by-law to establish a system of licences

13.d

21-076

Being a By-law to Amend the Zoning By-law for the lands known as 2077 and Part of 2011 Ashburnham Drive (Johnson Park)

13.e

21-077

Being a By-law to Amend the Zoning By-law for Lots 93 to 99, 152 to 167, and 215 to 219, Plan 45M-254 and municipally known as 600 to 612 Wedlock Lane, 700 to 730 Whetstone Lane, and 901 to 909 Bitten Lane

13.f

21-078

Being a By-law to amend parking on University Road and Ackison Road and By-law number 09-136 being a By-law for the Regulation of Parking

14.

Other Business

15.

Confirmation By-law:

15.a

21-079

Being a by-law to confirm the proceedings of the Council at its regular meeting held on June 28, 2021