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Committee of the Whole Minutes
City of Peterborough
December 5, 2016
Draft Minutes Not Approved
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Minutes of the Committee of the Whole Meeting held on December
5, 2016, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 5:30 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss one item under Section 239(2)(b) Personal
matters about an identifiable individual, including municipal or local board employees
and five items under Section 239(2)(c) A proposed or pending acquisition or
disposition of land by the municipality or local board.
“CARRIED”
Committee
rose from Closed Session at 6:01 p.m. Committee reconvened in Open Session in
the Council Chambers at 6:30 p.m.
Confirmation of Minutes – November 7, 14 and 24, 2016
Moved
by Councillor Parnell
That
the minutes of the meetings
of Committee of the Whole held on November 7, November 14, and November 24,
2016 be approved.
“CARRIED”
Disclosures of Pecuniary Interest
Councillor
Pappas declared an interest in Report PLHD16-010, as a relative is a resident
of the building.
Report of Closed Session
City Clerk
Report CPCLK16-020
Citizen Appointments
Moved
by Councillor Vassiliadis
That
Council approve the recommendations outlined in Report CPCLK16-020, dated
December 5, 2016, of the City Clerk, as follows:
a)
That
Ben McColl and Thomas Street be appointed to the Accessibility Advisory
Committee for terms ending November 30, 2020;
b)
That
Diane Sargent and Glen Payne be appointed to the Arenas, Parks and Recreation
Advisory Committee for terms ending November 30, 2020;
c)
That
Karen Carter-Edwards and Debbie Flieler be appointed to the Museum and Archives
Advisory Committee for terms ending November 30, 2020, and that Claude Dufresne
be appointed to the Museum and Archives Advisory Committee for a term ending
November 30, 2019;
d)
That
Wayne Godward be appointed to the Property Standards Committee for a term
ending November 30, 2018;
e)
That
Jacqueline Irwin and Stewart Hamilton be appointed to the Peterborough
Architectural Conservation Advisory Committee for terms ending November 30,
2020, and that James Bradburn and Ivan Bateman be appointed to the Peterborough
Architectural Conservation Advisory Committee for terms ending November 30,
2019;
f)
That
Garth Wedlock be appointed to the Peterborough Public Library Board for a term
ending November 30, 2018;
g)
That
Diana Collis and Kathleen Norman be appointed to the Animal Control Order
Appeal Committee for terms ending November 30, 2018;
h)
That
Bill Kimball be reappointed as the Electric City Culture Council representative
on the Arts, Culture and Heritage Advisory Committee; and
i)
That
Paul Lumsden be reappointed as the Peterborough Historical Society
Representative on the Peterborough Architectural Conservation Advisory
Committee.
“CARRIED”
Report of Closed Session
Acting Director, Planning and Development Services
Report PLPD16-078
Sale of a portion of Laneway between 484 and 480 Gilmour
Street
Moved
by Councillor Baldwin
That
Council approve the recommendations outlined in Report PLPD16-078 dated
December 5, 2016, of the Acting Director, Planning & Development Services
as follows:
a) That a by-law be passed to
stop up and close the lane
between 484 and 480 Gilmour Street, Peterborough, such lands no longer required
for the purposes of the City of Peterborough; and
b) That a by-law be
passed selling the lands to the adjacent property owners at 484 and 480 Gilmour
Street.
“CARRIED”
Report of Closed Session
Acting Director, Planning and Development Services
Report PLPD16-079B
Sale of a portion of Laneway at 47 Kingan Street
Moved
by Councillor Pappas
That
Council approve the recommendations outlined in Report PLPD16-079B dated
December 5, 2016, of the Acting Director, Planning & Development Services
as follows:
a) That a by-law be
passed to stop up and close that portion of the laneway behind 47 Kingan
Street, Peterborough, such lands no longer required for the purposes of the
City of Peterborough; and
b) That a by-law be
passed selling the lands as set out in Appendix A, to the abutting property
owner at 47 Kingan Street for a total price of $320, for 46.79m², plus legal
administrative costs.
“CARRIED”
Report of Closed Session
Acting Director, Planning and Development Services
Report PLPD16-082
Purchase of Property at 1100 Water Street
Moved
by Councillor Riel
That
Council approve the recommendations outlined in Report PLPD16-082 dated
December 5, 2016, of the Acting Director of Planning & Development Services
as follows:
a) That a by-law be
passed to authorize the purchase of property known municipally as 1100 Water
Street, for $182,000, plus legal costs of $1,500 and land transfer tax of
$1,560; and
b) That upon
completion of the transaction, the building be demolished for an estimated cost
of $40,000 inclusive of environmental consulting fees.
“CARRIED”
Report of Closed Session
Acting Director, Planning and Development Services
Report PLPD16-084
Sale of City road allowance at Cameron Place
Moved
by Councillor Pappas
That
Council approve the recommendations outlined in Report PLPD16-084 dated
December 5, 2016, of the Acting Director, Planning & Development Services
as follows:
a) That a by-law be
passed to stop up and close the road allowance described as Part 5 on
Registered Plan 45R-15902 City of Peterborough, such lands no longer required
for the purposes of the City of Peterborough; and
b) That a by-law be
passed selling the lands described as Part 5 on Registered Plan 45R-15902 to
adjacent property owner at 545 The Queensway for a total price of $9,377.00 for
137.9m2.
“CARRIED”
Report of Closed Session
Acting Director, Planning and Development Services
Report PLPD16-088
Conveyance of City Land to Rice Lake Snow Drifters Club
Inc.
Moved
by Councillor McWilliams
That Council approve the
recommendations outlined in Report PLPD16-088 dated December 5, 2016, of the
Acting Director of Planning & Development Services, as follows:
a)
That
the lands described on Appendix A attached, be declared surplus to the needs of
the municipality and that a bylaw be passed that the lands described in
Appendix A be conveyed for nominal consideration to the Rice Lake Snow Drifters
(“RLSD”).
b)
That
the conveyance be conditional upon the RLSD granting easements, in favour of
the City and in favour of Her Majesty the Queen in the Right of the Province of
Ontario, so that each party can install and/or maintain its infrastructure
within the lands the RLSD is purchasing.
c)
That
the conveyance be conditional upon the RLSD granting a drainage easement in
favour of the City.
“CARRIED”
Consent Agenda
Moved
by Councillor Clarke
That
items 11, 16 and 17 be approved as part of the Consent Agenda.
“CARRIED”
Director of Utility Services
Report USDIR16-015
Capital Asset Management Plan 2016
Moved
by Councillor Clarke
That Council approve the recommendation outlined in Report USDIR16-015
dated December 5, 2016 of the Director of Utility Services as follows:
That Council approve the Capital Asset
Management Plan update as outlined in Report USDIR16-015, dated
December 5, 2016 of the Director of Utility Services.
“CARRIED”
Director
of Corporate Services
Report CPFS16-038A
Issuing of Income Tax Receipts to Support Veterans in
addition to Commemorating the 100th Anniversary of Vimy Ridge on April 9, 2017
and Restoring the Cenotaph
Moved
by Councillor Clarke
That Council approve the recommendations
outlined in Report CPFS16-038A, dated December 5, 2016, of the Director of
Corporate Services, as follows:
a) That
supporting veterans suffering from post traumatic stress disorder be deemed to
be in the City of Peterborough’s interest.
b) That the City
accept donations, issue income tax receipts to donors and deposit all monies
received in the Cenotaph Trust Fund held by the City, to be used to support
veterans suffering from post traumatic stress disorder.
c) That the Capital project created for the restoration of
the Cenotaph also include expenditures to provide support to veterans to the
extent that donations have been accepted for this purpose.
“CARRIED”
Director of Corporate Services
Report CPFS16-051
September 30, 2016 Financial Update Report (Unaudited)
with Year End Projections for December 31, 2016
Moved
by Councillor Clarke
That Council approve the recommendations
outlined in Report CPFS16-051 dated December 5, 2016, of the Director of
Corporate Services, as follows:
a)
That the September 30, 2016 Financial
Update Report of the Operating Budget and Capital Works in Progress be
received.
b)
That, as a matter of housekeeping, the 2013
Capital Budget (Ref # 7-1.06) in the amount of $150,000 for streetscape works
near the Library, be combined with the Library Renovation budget (2016 Capital
Budget Ref # 6-4.02).
c)
That, as a matter of housekeeping,
$100,000 of the Central Area Master Plan Implementation (CAMP No. 5 2013
Capital Budget Ref # 7-1.07) be transferred to the Charlotte Street Renewal and
Louis Street Urban Park budget.
d)
That an external servicing capital
project be created and named ‘Pioneer Road Upgrades and External Servicing’
with a project budget of $3,960,000 and that the amount be transferred from the
Trent Research and Innovation Park capital budget (2016 Budget Ref # 7-3.01)
leaving a balance of $1,460,000.
“CARRIED”
Director of Community Services
Report CSD16-028
New Arena Development Phase II
Mr.
Fenech of Perkins + Will Architects made a presentation.
Moved
by Councillor Vassiliadis
That Council approve the
recommendations outlined in Report CSD16-028 dated December 5, 2016, of the
Director of Community Services, as follows:
a) That a presentation by Perkins + Will
Architect on the schematic design be received and that the design for the Arena
Complex as presented by Perkins + Will be approved;
b) That Phase II detailed design be approved to
proceed at a cost of $2,073,400 plus HST of $62,202 for a total of $2,135,602;
c) That the
proposed 25 meter 10 lane pool be included in the detailed design Phase II;
d) That Perkins +
Will Architect undertake the LEED design component of the project at a cost of
$32,750 plus HST of $4,258 for a total of $37,008; and
e) That staff
report back to Council in 2017 prior to the pre-qualification of a general
contractor to update the financial status of funding and budget requirements
for the project.
“CARRIED”
Director of Community Services
Report CSAD16-008
Partnership negotiations between the Peterborough
Memorial Centre, Molson Coors and two local micro breweries
Moved
by Councillor Pappas
That Council approve the recommendations
outlined in Report CSAD16-008 dated December 5, 2016, of the Director of
Community Services, as follows:
a)
That staff proceed with finalizing a
partnership agreement that has been negotiated in principle between the City of
Peterborough and Molson Coors; for a five year period from January 1, 2017 to
December 31, 2021, at a total value paid to the City and the Petes which is
estimated to be $216,115, with a potential five-year extension; and,
b)
That staff proceed with finalizing a
partnership agreement that has been negotiated in principle between the City of
Peterborough and The Publican House Brewery and Smithavens Brewery for a five
year period from January 1, 2017 to December 31, 2021.
“CARRIED”
Director of Corporate Services
Report CPFS16-042
Insurance Program for 2017
Moved
by Councillor Parnell
That
Council approve the recommendation outlined in Report CPFS16-042, dated
December 5, 2016 of the Director of Corporate Services as follows:
That the Municipal Insurance Program,
as recommended by the City’s Insurance Broker, BFL CANADA Risk and Insurance
Services Inc, 181 University Avenue, Suite 1605, Toronto, Ontario, M5H 3M7, for a one year term from
January 1, 2017 to December 31, 2017, be approved at an estimated cost of
$978,952 plus PST of $58,053.51 for a total of $1,037,005.51.
“CARRIED”
Due
to previously his declared interest, Councillor Pappas left meeting at 8:14 p.m.
Acting
Director of Planning and Development Services
Report PLHD16-010
Municipal Incentives for Affordable Rental Housing,
553-555 Bonaccord Street (McRae Campus)
Moved
by Councillor Riel
That
Council approve the recommendations outlined in Report PLHD16-010 dated
December 5, 2016, of the Acting Director of Planning and Development Services,
as follows:
a)
That
the Affordable Housing Community Improvement Plan (CIP) application be approved
for the Peterborough Housing Corporation’s proposed McRae Building project that
includes twenty-eight (28) units of affordable rental housing on a portion of
the property at 553-555 Bonaccord Street in accordance with Report PLHD16-010;
b)
That
a By-law be adopted authorizing City Council to designate the affordable
housing portion (28 affordable rental units) of the McRae Building at 553-555
Bonaccord Street as a Municipal Housing Facility (MHF), in accordance with
By-law Number 12-094, and authorizing the Mayor and Clerk to sign legal
agreements and other documents to provide municipal incentives.
c) That a By-law be
adopted authorizing City Council to exempt the Affordable Housing portion of
the property at 553-555 Bonaccord Street from
property taxes levied for municipal and school purposes pursuant to Section
110(6) of the Municipal Act 2001, S.O. 2001, c.25.
d) That funding for
the cost of the Building Permit related to the affordable housing development
at 553-555 Bonaccord be paid from the Partnership Reserve, in accordance with
Report PLHD16-010; and
e) That staff be
authorized to negotiate the specific terms and conditions of a legal agreement
with Peterborough Housing Corporation to ensure affordable rents, within the parameters
set out in Report PLHD16-010.
“CARRIED”
Director
of Community Services
Report CSD16-031
Adoption of the Climate Change GHG Reduction Targets and
Action Plans
Councilllor
Pappas returned to the meeting at 8:18 p.m.
Moved
by Mayor Bennett
That
Council approve the recommendations outlined in Report CSD16-031 dated December
5, 2016 of the Director of Community Services, as follows:
a) That
the revised Greater Peterborough Area Climate Change Action Plan be adopted and
that the City’s portion be implemented as budgets permit; and
b) That
the City of Peterborough’s Community Sector and Corporate Sector greenhouse gas
emission reduction targets of 30% and 30% respectively, and associated local
action plans, be adopted and implemented as budgets permit.
“CARRIED”
Director of Utility Services
Report USWM16-006
Pilot Project of an Alternative Method to Process Leaf
and Yard Waste
Moved
by Councillor Parnell
That
Council approve the recommendation outlined in Report USWM16-006, dated
December 5, 2016 of the Director of Utility Services as follows:
That
Astoria Organics Matters Canada LP, 704 Phillipston Road, Belleville, Ontario,
K0K 2Y0 be engaged to haul and process the City’s leaf and yard waste material
at an all-in cost of $28 per tonne for a total estimated cost of $196,000 for
the period December 5, 2016 to December 31, 2017.
Moved
by Councillor Baldwin
That
the recommendation be amended as follows:
That
a public consultation meeting be held on the alternative method to process leaf
and yard waste, as outlined in Report USWM16-006.
“LOST”
Councillor
Therrien left the meeting at 8:43 p.m. and returned at 8:44 p.m.
Upon
the main motion of Councillor Parnell, the motion carried.
Acting
Director, Planning and Development Services
Report PLPD16-089
Purchase of the CP Railway’s “Industrial Spur” from
Monaghan Road to Lake Street
Moved
by Councillor Pappas
a)
That
Council approve the recommendation outlined in Report PLPD16-089 dated December
5, 2016, of the Acting Director, Planning & Development Services, as
follows:
b)
That
a by-law be passed to authorize the purchase of the “Industrial Spur” extending
from Monaghan Road to Lake Street from Canadian Pacific Railway, for $250,000
plus HST of $32,500 and land transfer tax of $2,225 totaling $284,725.
c)
That staff provide a report on methods to
maximize the safety of trail users in this new section of trail.
“CARRIED”
City Clerk
Report CPCLK16-019
Municipal Elections Act Update and Alternative Voting
Methods for the 2018 Municipal Election
Moved
by Councillor Baldwin
That
Council approve the recommendations outlined in report CPCLK16-019 dated
December 5, 2016, of the City Clerk, as follows:
a)
That
the update on the changes to the Municipal Elections Act be received for
information.
b)
That
a By-law, attached as Appendix A, be passed to allow the following methods to
continue to be used for the October 22, 2018 Municipal Election:
i) Optic Scan
Tabulation Equipment and Internet Voting technology and,
ii) Advance Voting
c)
That
the existing First-Past-the-Post election model be maintained for the 2018
municipal election.
d)
That
staff be directed to monitor ranked ballot elections in Ontario
and report back to Council after the
2018 Municipal Election.
Moved
by Councillor Therrien
That
items c) and d) be deferred to allow staff more time to provide the pros and
cons of ranked ballots.
“LOST”
Upon
the main motion of Councillor Baldwin, the motion carried.
Other Business
Moved
by Councillor Pappas
That
staff explore the potential of employment lands with the Township of Selwyn and
all adjacent townships and report back to Council.
“CARRIED”
Moved
by Councillor Baldwin
That
staff provide a report on the feasibility of moving to a paperless agenda
format after 2018.
“CARRIED”
Moved
by Councillor Parnell
That
staff be directed to undertake a comprehensive review of the city’s existing property
acquisition and disposition of lands policy including lanes, back lanes and surplus
lands.
“CARRIED”
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair