|
Audit
Committee Minutes
City
of Peterborough
June 20, 2016
Draft Minutes
Not Approved
|
Minutes of a Meeting
of Audit Committee held on Monday, June 20, 2016 in the Carnegie Room, City
Hall
The meeting of the Audit Committee was
called to order at 5:29 p.m. in the Carnegie Room.
Audit
Committee Members:
Councillor
Beamer
Councillor
Clarke, Chair
Councillor
Baldwin
Councillor
Vassiliadis
Mayor
Bennett
Staff:
Allan
Seabrooke, Chief Administrative Officer
Wayne
Jackson, Director of Utility Services
Sandra
Clancy, Director of Corporate Services
Ken
Doherty, Director Community Services
Richard
Freymond, Manager of Financial Services
Darren
Hancock, Chief Accountant
Minutes – October 13, 2015
Moved
by Councillor Baldwin
That the minutes of the Audit
Committee meeting held on October 13, 2015 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Pecuniary Interest.
Consent Agenda
Moved
by Councillor Vassiliadis
That
items 3, 4, 5 and 6 be passed as part of the Consent Agenda.
“CARRIED”
Director of Corporate Services
Report CPFS16-017
Tax Adjustments under Section 356 and Tax Appeals under
Sections 357, 358 and 359 of the Municipal Act, 2001
Moved by Councillor Vassiliadis
That Council approve the
recommendations outlined in report CPFS16-017 dated June 20, 2016, of the Director of Corporate
Services as follows:
a)
That
tax reductions in the amount of $188,136.11, calculated in accordance with
Sections 357, 358 and 359 of the Municipal Act, 2001 and attached to report
CPFS16-017 as Appendix A be received.
b)
That
land apportionments under Section 356 of the Municipal Act, 2001 be
received.
“CARRIED”
Director of Corporate Services
Report CPFS16-019
Audit of the Consolidated Financial Statements of the
City of Peterborough - Acknowledgement Letter
Moved by Councillor Vassiliadis
That Council approve the
recommendations outlined in report CPFS16-019 dated June 20, 2016, of the
Director of Corporate Services as follows:
a)
That
the Acknowledgement Letter Audit of the Consolidated Financial
Statements of the City of
Peterborough be received.
b)
That
the Mayor and Chair of the Audit Committee be authorized to sign the
acknowledgement letter.
“CARRIED”
Director of Corporate Services
Report CPFS16-020
Treasurer’s Report, 2015 Consolidated Financial Report,
2015 Trust Funds Financial Statement and Five-Year Review
Moved by Councillor Vassiliadis
That Council approve the
recommendations outlined in report CPFS16-020 dated June
20, 2016, of the Director of Corporate
Services as follows:
a)
That
Report CPFS16-020, Treasurer’s Report, 2015 Consolidated Financial Report, the
2015 Trust Funds Financial Statement and Five Year Review be received as
information.
b)
That
the underlying accounting policies as detailed in the Notes to the Financial
Statements be approved.
c)
That
the Treasurer’s Report, 2015 Consolidated Financial Report and 2015 Trust Funds
Financial Statement, as presented and received, be submitted to the Province of
Ontario.
“CARRIED”
Director of Corporate Services
Report CPFS16-021
Management Letter and Verbal Audit Findings Report for
the year ended December 31, 2015
Moved by Councillor Vassiliadis
That Council approve the recommendation
outlined in report CPFS16-021 dated June 20, 2016, of the Director of Corporate
Services as follows:
That the audit of the December 31,
2015 Financial Statements Letter (Management Letter) appended to report CPFS16-021
and the Verbal Audit Findings Report presented by Collins Barrow Kawarthas LLP
for the year ended December 31, 2015 be received as information.
“CARRIED”
Other Business
The Chair and the Mayor signed the
audit letter.
Moved by Mayor Bennett
As part of the corporate wide audit,
with no specific auditee, that:
a)
The
City’s auditors be engaged to investigate and report back to the Audit Committee
on expenditures related to overtime under existing policies and procedures for
the Corporation of the City of Peterborough, including all of its departments
and services as provided by the Corporation of the City of Peterborough and,
b)
City
staff report back to the Audit Committee with information outlining how the
City can launch a Corporate Overtime Audit to evaluate the effectiveness of the
controls, processes and procedures in place associated with the use of
overtime.
“CARRIED”
Adjournment
Moved
by Mayor Bennett
That
this meeting of Audit Committee adjourn at 5:31 p.m.
"CARRIED"
John
Kennedy
City
Clerk
Councillor
Clarke
Chair