Peterborough Public Library Board Minutes

City of Peterborough

Regrets	Councillor Akapo Councillor Clarke Barb Connor Dan Moloney, Chair Gillian Sandeman Jayne White

Call to Order

The Chair called the meeting to order at 5:32 p.m.

Moved byGillian Sandeman
That the minutes of the Peterborough Public Library Board Meeting of March 9, 2021 be approved.
Carried

There were no disclosures of Pecuniary Interest.

Moved byCouncillor Clarke
That 5.2 be passed as part of the Consent Agenda.
Carried

Report PPL21-012

Moved byCouncillor Clarke
That the Library Board approve the recommendations outlined in Report PPL21-012, dated May 11, 2020, of the Library CEO, as follows:

a) That the Board finalize an updated financial investment policy (balanced), and

The process be ....

That the Board approve the balanced portfolio.
Carried
Moved byJayne White
b) That the Board establish a process for the use and management of these invested funds.
Carried

Report PPL21-011

Moved byCouncillor Clarke
That the Library Board approve the recommendation outlined in Report PPL21-011, dated May 11, 2020, of the Library CEO, as follows:

That the report on the status of the Friends of the Peterborough Public Library be received for information.
Carried

Report PPL21-009

Moved byBarb Connor
That the Library Board approve the recommendations as outlined in Report PPL21-009 dated May 11, 2021, of the Library Services Manager as follows:

a) That the report to inform the Library Board on the status of fine free library services be received for information,
Carried
Moved byBarb Connor
b) That the Board direct staff to implement the operational change to offer fine free library service,
Carried
Moved byGillian Sandeman
c) That the Board direct staff to prepare an information report to Council to advise them of this change and its implications, once the revenue efficiencies have been received and approved by the board, and
Carried
Moved byCouncillor Clarke
At the meeting of May 11, 2021 d) was added as follows:

d) That staff report back to the Library Board PPL at the June meeting on a potential remedy for the revenue loss.
Carried

Report PPL21-014

Moved byCouncillor Clarke
That the Library Board approve the recommendations as outlined in Report PPL21-014 dated May 11, 2021, of the Library CEO as follows:

a) That the report to inform the Library Board on the status of the Library Services Review (Review) be received for information,
Carried
Moved byGillian Sandeman
b) That an updated building condition assessment of the DelaFosse be completed,
Carried
Moved byJayne White
c) That a branch development plan with a community consultation component be completed, and
Carried
Moved byJayne White
d) That staff be directed to continue to explore options and alternatives to improve library services to the Peterborough community in line with the Strategic Plan and the Review feedback received.
Carried

Report PPL21-013

Moved byCouncillor Clarke
That the Library Board approve the recommendation outlined in Report PPL21-013, dated May 11, 2020, of the Library CEO, as follows:

That the report on the status of the Library’s Q1 operating budget be received for information.
Carried

Report PPL21-010

Moved byCouncillor Clarke
That the Library Board approves the recommendation as outlined in Report PPL21-010 dated May 11, 2021, of the Library CEO as follows:

That the report to inform the Library Board on general matters concerning Library operations and service be received for information.
Carried

Jayne provided an verbal update on the Library Board Assembly meeting held in May.

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