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City Council Minutes
City of Peterborough
November 14, 2017
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Minutes of a Meeting of City Council held
on November 14,
2017, in the Council Chambers.
Councillor
McWilliams
Councillor Vassiliadis
Ceremonial Presentation – Memorial Scrolls
Mayor
Bennett, Councillor Clarke, Warden Taylor and Erik Hanson, Heritage Research
Co-ordinator, made a presentation of a memorial scroll to each of the families of the three
men killed in Afghanistan.
Confirmation of Minutes – October 23 and November 6, 2017
Moved
by Councillor Clarke, seconded by Councillor Pappas
That the minutes of the meetings of
Council held on October 23, 2017 and November 6, 2017 be approved.
“CARRIED”
Disclosure of
Pecuniary Interest
Councillor
Parnell declared an interest in Item 16, Committee of the Whole Report No. 16,
as her employer works in the driver training industry.
Mayor
Bennett declared an interest in Item 13 of Committee of the Whole Report No. 16
(Report CPHR17-006, ATU 1320 (Transit Workers) Collective Bargaining
Settlement), as he is a part owner of a firm that operates a taxi business and
other transportation-related activities.
Delegations
Registered Delegations:
Debbie
Jenkins, PhD Candidate, Trent University, made a delegation to Item 2 of Planning
Committee Report No. 11 (Report PLPD17-050 – Site Plan Approval for Arena and
Aquatic Complex at 2475 Pioneer Road).
Emily
Stewart, 1764 7th Line, made a delegation to Item 2 of Planning Committee
Report No. 11 (Report PLPD17-050 – Site Plan Approval for Arena and Aquatic
Complex at 2475 Pioneer Road).
Basil
Conlin, 650 Armour Road, made a delegation to Item 2 of Planning Committee
Report No. 11 (Report PLPD17-050 – Site Plan Approval for Arena and Aquatic
Complex at 2475 Pioneer Road).
Delegations Not Registered:
Audit
Committee Report
There
were no delegations
Budget
Report
There
were no delegations
Planning
Committee Reports
Julie
Davis, Vice-President,
External Relations & Advancement, Trent University, made a delegation to
Item 2 of Planning Committee Report No. 11 (Report PLPD17-050 – Site Plan
Approval for Arena and Aquatic Complex at 2475 Pioneer Road).
Craig
Brant, Manager, Camp Kawartha made a delegation to Item 2 of Planning Committee
Report No. 11 (Report PLPD17-050 – Site Plan Approval for Arena and Aquatic
Complex at 2475 Pioneer Road).
Courtney
Irvin, student, Trent University made a delegation to Item 2 of Planning
Committee Report No. 11 (Report PLPD17-050 – Site Plan Approval for Arena and
Aquatic Complex at 2475 Pioneer Road).
Victoria
Kaser, student, Trent University made a delegation to Item 2 of Planning
Committee Report No. 11 (Report PLPD17-050 – Site Plan Approval for Arena and
Aquatic Complex at 2475 Pioneer Road).
Shannon
Hogan, student, Trent University made a delegation to Item 2 of Planning
Committee Report No. 11 (Report PLPD17-050 – Site Plan Approval for Arena and
Aquatic Complex at 2475 Pioneer Road).
Kia
Craig, 844 Abbey Lane, made a delegation to Item 2 of Planning Committee Report
No. 11 (Report PLPD17-050 – Site Plan Approval for Arena and Aquatic Complex at
2475 Pioneer Road).
Robert
Gibson, 640 Grange Way, made a delegation to Item 2 of Planning Committee
Report No. 11 (Report PLPD17-050 – Site Plan Approval for Arena and Aquatic
Complex at 2475 Pioneer Road).
Jenn
Famer, student, Trent University made a delegation to Item 2 of Planning
Committee Report No. 11 (Report PLPD17-050 – Site Plan Approval for Arena and
Aquatic Complex at 2475 Pioneer Road).
Mike
Johnston, New Romaine Street made a delegation to Item 2 of Planning Committee
Report No. 11 (Report PLPD17-050 – Site Plan Approval for Arena and Aquatic
Complex at 2475 Pioneer Road).
Hanna
Shilton, student, Trent University made a delegation to Item 2 of Planning
Committee Report No. 11 (Report PLPD17-050 – Site Plan Approval for Arena and
Aquatic Complex at 2475 Pioneer Road).
Committee
of the Whole Reports
Terry
Guiel, Executive Director, DBIA, made a delegation to item 8 of Committee of
the Whole Report No. 16 (Report USTR17-018, Strategic Downtown Parking
Management Study).
Audrey
Daley,made a delegation to item 8 of Committee of the Whole Report No. 16
(Report USTR17-018, Strategic Downtown Parking Management Study).
By-laws
Moved
by Councillor Parnell, seconded by Councillor Beamer
17-124 Being a By-law to appoint
Parking Enforcement Officers at 645 Lansdowne Street West, 725 Monaghan Road,
739 Monaghan Road, 743 Monaghan Road, 747 Monaghan Road and 780 Erskine Avenue
17-125 Being a By-law
to remove the “H” – Holding Symbol from the zoning of the property at 185
Dalhousie Street
17-126 Being a By-law
to authorize the acquisition of the land municipally known as part of
Sutherland Place, being designated as Part 1 on 45R-16483, in the City of
Peterborough, in the County of Peterborough
17-127 Being a By-law
to establish certain lands in the City of Peterborough as part of the Public
Highway named Sutherland Place
17-128 Being a By-law to assume
Subdivision Plan 45M-212, specifically all of Blocks 107, 108, 109, 110, 111,
112, 113, 114 and 115 and streets namely Milroy Drive, Baker Street and Evans
Drive
17-129 Being a By-law to assume
Subdivision Plan 45M-218, specifically all of Blocks 62, 63, 64, 65 and 66 and
streets namely Evans Drive, Garbutt Terrace, Tobin Court and Neptune Street
17-130 Being a By-law to assume
Subdivision Plan 45M-229, being all of Blocks 100, 101, 102, 103 and 104 and
streets namely Amys Court, Ireland Drive, Cowling Heights and Tully Crescent
17-131 Being a By-law to amend
By-law number 09-136 being a By-law for the Regulation of parking on highways,
in parking lots and parkades, on Municipal property under the jurisdiction of
the City and on private property
17-135 Being a By-law to establish
certain lands in the City of Peterborough as part of the Public Highway named
Technology Drive
17-136 Being a By-law to authorize
the execution of Agreements between the Corporation of the City of Peterborough
and Peterborough Housing Corporation for the Havelock Affordable Housing and
Assisted Living project on Smith Street in Havelock, Ontario
17-137 Being a By-law to
temporarily exempt Block 65, Registered Plan
45M-247 from Part Lot Control
and
the said by-laws, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
17-132 Being a By-law to regulate
the discharge of Sewage and land drainage in the City of Peterborough
17-133 Being a By-law to establish
and implement the collection of a Sanitary Sewer Surcharge and a Stormwater
Protection Fee in the City of Peterborough
17-134 Being a By-law to appoint
Provincial Offenses Officers
Moved by Councillor Beamer, seconded by
Councillor Parnell
That the following by-law be read a
first, second and third time:
17-138 Being a By-law to confirm the proceedings of Council at its meeting
held on November 14, 2017.
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
“CARRIED”
John
Kennedy
City
Clerk
Daryl
Bennett
Mayor
Audit
Committee Report No. 2
Meeting of October
30, 2017
To The Council of The
City of Peterborough for consideration at its meeting held November 14, 2017
The Audit Committee,
as a result of its meeting held on October 30, 2017, recommends as follows:
1. Director
of Corporate Services
Report CPFS17-053
2017 Audit Plan and
Pre-Audit Planning Letter
That Council approve the
recommendations outlined in report CPFS17-053 dated October 30, 2017, of the
Director of Corporate Services as follows:
a) That
the 2017 Audit Plan for the Corporation of the City of Peterborough, attached
to Report CPFS17-053 as Appendix A, be received.
b) That
the Mayor and Chair of the Audit Committee be authorized to sign the Pre-Audit
Planning Letter, attached to Report CPFS17-053 as Appendix B.
Submitted by,
Councillor Clarke
Chair
October 30 2017
Planning
Committee Report No. 11
Meeting
of October 30, 2017
To The Council of the City of Peterborough, for
consideration at its meeting held November 14, 2017
The Planning
Committee, as a result of its meeting held on October 30, 2017 recommends as
follows:
1.
Director,
Planning and Development Services
Report PLPD17-050
Removal of “H” –
Holding Symbol from the zoning of 185 Dalhousie Street
That
Council approve the recommendation outlined in Report PLPD17-050 dated October 30, 2017, of the
Director, Planning and Development Services, as follows:
That the property at 185
Dalhousie Street be rezoned from SP.241
– “H” to SP.241 in accordance with Exhibit “C” attached to Report PLPD17-050.
2.
Director,
Planning and Development Services
Report PLPD17-051
Site Plan Approval
for Arena and Aquatic Complex at 2475 Pioneer Road
That
Council approve the recommendations outlined in Report PLPD17-051 dated October 30, 2017, of the
Director, Planning and Development Services, as follows:
That
the Site Plan Application submitted by the Community Services Department for
the construction of an Arena and Aquatic Complex with a gross floor area of
15,056 square metres (162,061 square feet) at 2475 Pioneer Road be approved,
subject to the following conditions:
a)
The
conveyance of road widening day-lighting triangle at the corner of Nassau Mills
Road and Pioneer Road to the satisfaction of the City’s Utility Services
Department;
b)
The
submission of further clarification and technical information regarding storm
water management and biological particulars to the satisfaction of the Otonabee
Region Conservation Authority;
c)
The
submission of a terms of reference and a monitoring plan for the wetland
compensation aspect of the development to the satisfaction of the Otonabee
region Conservation Authority;
d)
The
creation of contingency in the budget for the project in the amount of
$100,000, funded from the project’s budget, should the proposed wetland
compensation not function as intended;
e)
The
submission of all the additional technical information and revisions to
drawings and reports to the satisfaction of the Director of Planning and
Development Services and the Director of the Utility Services Department.
At the meeting of November 14, 2017, Council added the
following motion:
Submitted
by,
Councillor
Parnell
Chair
October
30, 2017
Budget
Committee Report No. 4
Meeting of
November 6,
2017
To the Council of The
City of Peterborough for Consideration at its meeting held November 14, 2017.
The Budget Committee as a result of
its meeting held on November 6, 2017 recommends as follows:
1.
Director
of Corporate Services
Report CPFS17-067
2018 Draft Budget
Report
That
Council approve the recommendation outlined in report CPFS17-067 dated November 6, 2017, of the Director of
Corporate Services as follows:
That the draft 2018 Budget documents
presentation at the meeting held November 6, 2017, be received and the
documents be reviewed in detail during the Budget Committee meetings scheduled
the week of November 27, 2017.
Submitted by,
Councillor Clarke
Chair
November 6, 2017
Committee
of the Whole Report No. 16
Meeting of November
6, 2017
To the Council of The City of Peterborough for consideration
at its Meeting held November 14, 2017
The Committee of the Whole as a result of its meeting held
on November 6, 2017, recommends as follows:
1.
Fire
Chief
Report FS17-002
Award of RFP P-27-17
Supply and Delivery of One 2018 Heavy Duty Fire Rescue Pumper
That Council approves the recommendation outlined
in Report FS17-002, dated
November 6, 2017, of the Fire Chief, as follows:
That RFP P-27-17, for the Supply and
Delivery of One 2018 Heavy Duty Fire Rescue Pumper be awarded to Carl Thibault
Fire Trucks Inc, Pierreville, Quebec, J0G 1J0, at a cost of $527,185, plus
$68,534.05 HST, for a total cost of $595,719.05, with an option, at the City’s
sole discretion, to enter into negotiations with Carl Thibault Fire Trucks to
purchase up to three additional pumpers over the next six years.
2.
Director
of Planning and Development Services
Report PLHD17-005
2016 Social
Infrastructure Fund Year 3 (2018-19) Allocation
That
City Council approve the recommendations outlined in Report PLHD17-005 dated
November 6, 2017, of the Director of Planning and Development Services, as
follows:
a)
That the multi-year spending plan (Program Delivery and Fiscal
Plan), developed by the Director of Planning and Development Services, for the
2016 Social Infrastructure Fund be updated to allocate additional funding in
program year 3 (2018-19);
b)
That a By-law be adopted authorizing the Mayor and Clerk to sign
legal agreements and other documents to provide $1M in capital
(federal-provincial 2016-SIF Year 3 and IAH-E program) funding to Peterborough
Housing Corporation for the development of twelve (12) affordable rental units
at the Havelock Affordable Housing and Assisted Living project on Smith Street
in Havelock Ontario, in accordance with Report PLHD17-005;
c) That staff be authorized to negotiate the
specific terms and conditions of a legal agreement with Peterborough Housing
Corporation for the development of affordable rental housing at the Havelock
Affordable Housing and Assisted Living project on Smith Street in Havelock
Ontario, within the parameters set out in Report PLHD17-005.
d) That the City of
Peterborough as Service Manager for Housing work with the Township of
Havelock-Belmont-Methuen and the County of Peterborough for their required
contributions of property tax concessions and the Ministry of Housing for final
funding approval, as required.
3.
Director
of Community Services
Report CSSS17-008
Award of RFP P-28-17
Homemaker Services for the City and County of Peterborough
That Council approve the
recommendation outlined in Report CSSS17-008 dated November 6, 2017 of the
Director of Community Services, as follows:
That Request for Proposals Document
P-28-17 for Homemaker Services be awarded to We Care Health Services LP, at a
cost not to exceed $600,000 for the 4-year period January 1, 2018 until
December 31, 2021, with the option for extension of three, one-year terms at
the discretion of the City.
4.
City
Solicitor and Director of Legal Services
Report OCSRE17-023
Acquisition of a
portion of Sutherland Place – Part 1 on Plan 45R-16483
That
Council approve the recommendations outlined in Report OSCRE17-023 dated
November 6, 2017, of the City Solicitor and Director of Legal Services, as
follows:
a) That a by-law be
passed to authorize the acquisition of Part 1 on 45R-16483, in the City of
Peterborough for $10,000 plus HST, vendor’s legal fees of $2,000 and land
transfer tax of $60;
b) That a by-law be
passed to establish Part 1 on 45R-16483, in the City of Peterborough, as part
of the public highway named Sutherland Place; and
c) That staff be
authorized to enter into an agreement to use Part 2 on Plan 45R-45R-16483 to
temporarily store snow upon the annual payment of $250 to the owners of 126
Sutherland Place.
5.
Director
of Community Services
Report CSD17-027
Hiawatha Presentation
and update on discussions with Local First Nations, Métis and Aboriginal Groups
That Council approve the
recommendations outlined in Report CSD17-027 dated November 6, 2017, of the
Director of Community Services, as follows:
a)
That
a presentation on the Hiawatha First Nation by Chief Laurie Carr be received
for information;
b)
That
the Hiawatha First Nation’s Consultation and Accommodations Standards 2017 be
received and deferred to staff to consider as part of the future report Council
has requested; and
c)
That
the update on communications, consultations and relations with local First
Nations, Métis, and Aboriginal Groups be received.
6.
Director
of Community Services
Report CSD17-026
TCI Library Strategic
Plan Presentation
That Council approve the
recommendation outlined in Report CSD17-026 dated November 6, 2017 as follows:
That
the presentation by TCI Management Inc. on the Library Strategic Plan 2018-2021
be received for information.
7.
Director
of Corporate Services
Report CPFS17-066
Community Branding
Project Update #3
That Council approve the recommendation outlined in report
CPFS17-066 dated November 6, 2017, of the Director of Corporate Services as
follows:
a)
That
a presentation on the Community Branding Project by Gillian Hill and Klint
Davies from BrandHealth Inc. be received for information.
At the meeting of November
14, 2017, Council added the following motion:
8.
Director
of Utility Services
Report USTR17-018
Strategic Downtown
Parking Management Study
That
Council approve the recommendations outlined in Report USTR17-018 dated
November 6, 2017, of the Director of Utility Services, as follows:
a)
That
the presentation entitled Strategic Downtown Parking Management Study from staff
be received;
b)
That
the following recommendations contained in the Strategic Downtown Parking Study
be approved as follows:
i.
That
the existing $15 parking fines for Expired Meter and Overtime Parking be
increased to $25 and that the Comprehensive Parking By-Law 09-136 be amended
accordingly;
ii.
That
effective January 1, 2018 all monthly parking permits be increased as shown in
Table 2 of Report USTR17-018 and that the Comprehensive Parking By-Law 09-136
be amended accordingly;
iii.
That
effective January 1, 2018 the hourly on-street, surface lot and parking garage
parking rates be increased as shown in Table 2 of Report USTR17-018 and that
the Comprehensive Parking By-Law 09-136 be amended accordingly;
iv.
That
any surplus parking revenue from annual operations (beyond budget forecasts) be
transferred to the Parking Reserve fund, subject to the overall year end
position;
v.
That
the 2018 operating budget for parking be adjusted to convert the existing part
time parking operations assistant to a full time position to improve customer
service and assist in implementation of the Downtown Parking Study
recommendations; and
c)
That
staff be requested to report further on implementation of the remaining
recommendations contained within the Strategic Downtown Parking Management
Study, including any cost implications.
At the meeting on November 6, 2017 Council added item d):
d)
That
staff report back to Council on the possibility of parking promotions with
businesses in the Central Area.
9.
Board
Chair, Peterborough & the Kawarthas Economic Development
President & CEO,
Peterborough & the Kawarthas Economic Development
Report PKED17-004
PKED 2017 Third
Quarter Report
That Council
approve the recommendation outlined in Report PKED17-004 dated November 6, 2017
of the Board Chair and President & CEO of Peterborough & the Kawarthas
Economic Development, as follows:
That Report
PKED17-004 and supporting presentation, providing the Peterborough & the
Kawarthas Economic Development 2017 Third Quarter Report be received.
10. Director
of Utility Services
Report USEC17-026
Stormwater Protection
Fee and Sewage Rate By-Law
That
Council approve the recommendations outlined in Report USEC17-026, dated
November 6, 2017 of the Director of Utility Services as follows:
a)
That
Council receive the presentation on the matter of the Stormwater Protection
Fee;
b)
That
By-Laws 93-18 and 83-46 be repealed and replaced with a By-law To Establish and
Implement the Collection of a Sanitary Sewer Surcharge and Stormwater
Protection Fee appended as Appendix A to Report USEC17-026;
c)
That
Council approve a Stormwater Sewage Rate of $0.054 per square metre of
Effective Runoff Area for 2018;
d)
That
By-law 15-076 be repealed and replaced with a By-law to Appoint Provincial
Offences Officers appended as Appendix B to Report USEC17-026;
e)
That
By-law 15-075, which regulates the discharge of sewage and land drainage in the
City, be repealed and replaced with a By-law to Regulate the Discharge of
Sewage and Land Drainage appended as Appendix C to Report USEC17-026.
11. Director,
Planning and Development Services
Report PLHD17-006
Housing is
Fundamental 2017
That Council approve the
recommendation outlined in Report PLHD17-006, dated November 6, 2017, of the
Director, Planning and Development Services, as follows:
That the 2017 edition of the
Affordable Housing Action Committee’s “Housing is Fundamental” publication be
received for information.
12. Director,
Planning and Development Services
Report PLPD17-052
Increase of Contract
Award to Brook McIlroy Inc. for Trent Research and Innovation Park Master Plan
and Phase 1 Detailed Engineering Design
That
Council approve the recommendation outlined in Report PLPD17-052 dated November
6, 2017, of the Director, Planning and Development Services, as follows:
That RFP document P-32-16 for the Trent
Research and Innovation Park Master Plan and Phase 1 Detailed Engineering
Design awarded to Brook McIlroy Inc., 161 Spadina Avenue, 2nd Floor,
Toronto, Ontario, M5V 2L6, be increased by $48,660 from $341,085 to $389,745,
plus $50,666.85 for HST, for a total of $440,411.85.
13. Director
of Corporate Services
Report CPHR17-006
ATU 1320 (Transit
Workers) Collective Bargaining Settlement
That
Council approve the recommendation outlined in Report CPHR17-006 dated November
6, 2017, of the Director of Corporate Services as follows:
That the minutes of
settlement between the City and the Amalgamated Transit Union 1320 dated
October 24, 2017 that sets out new terms for a Collective Agreement covering
the 6 year period July 1, 2017 to June 30, 2023, as generally described in
Report CPHR17-006, be approved.
14. Director
of Utility Services
Report USDIR17-013
Initiation of a
Source Separation Organics System to Include Collection, Processing via a
Private/Public Partnership and an Application to the Municipal GHG Challenge
Fund for Grant Funding
That
Council approve the recommendations outlined in Report USDIR17-013 dated
November 6, 2017, of the Director of Utility Services, as follows:
a)
That
staff develop a program for the City-wide collection of Source Separated
Organics including items such as the provision of green bins, the procurement
of collection trucks and the public education and advertisement campaign
necessary to the success of such a program;
b)
That
the City sole source Triland Excavation and Hauling for the purposes of
developing and implementing a facility to process the City’s Leaf & Yard
Waste and Source Separated Organics initially and potentially to also process
the City’s Biosolid Material from the Wastewater Treatment Plant in the future;
c)
That
staff explore the benefits of a Private/Public Partnership with Triland
Excavation with respect to the provision of organic processing capacity;
d)
That
staff be requested to submit an application to the Municipal GHG Challenge Fund
to support the collection and processing of the City’s Leaf & Yard Waste
and Source Separated Kitchen Organic material; and
e)
That
staff report back on the details related to Recommendations a), b), c) and d)
with information on any Private/Public Partnership arrangement that is
achieved, including financial considerations.
15. Director
of Utility Services
Report USEC17-027
Subdivision
Assumption and Regulatory Street Sign By-laws of Roads and Related Works for
Registered Plan 45M-229, 45M-218 and 45M-212
That
Council approve the recommendations outlined in Report USEC17-027, dated November
6, 2017, of the Director of Utility Services as follows:
a)
That
Fairview Estates Subdivision Phase VIII be assumed in accordance with the terms
of the Subdivision Agreement for Plan 45M-229 October, 2007 between the City of
Peterborough and Fairview Estates Peterborough Partnership;
b)
That
Towerhill Developments Inc be assumed in accordance with the terms of the
Subdivision Agreement for Plan 45M-212 July, 2004 between the City of
Peterborough and Towerhill Developments Inc;
c)
That
Towerhill Developments Inc be assumed in accordance with the terms of the
Subdivision Agreement for Plan 45M-218 October, 2004 between the City of
Peterborough and Towerhill Developments Inc;
d)
That
Council approve the By-laws attached as Appendix A to Report USEC17-027 to
formally assume responsibility for the services installed within Plan 45M-229,
Plan 45M-218 and Plan 45M-212 and assume the associated operations, maintenance
and capital reconstruction costs thereof; and
e)
That
Council amend existing By-law 91-56 being a By-law to Designate Through
Highways and Erect Yield Right-of-Way Signs attached as Appendix B to Report
USEC17-027 formally updating the through highways and regulatory street signs.
16. Driving
Schools
That staff provide a report
on the congestion and infrastructure damage due to truck driving and driving
schools and the potential for cost reimbursement, such as a user fee or license
fee from schools, within the City of Peterborough.
Submitted by,
Councillor Beamer
Chair
November 6, 2017