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Committee of the Whole Minutes
City of Peterborough
June 22, 2015
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Minutes of the Committee of the Whole Meeting held on June
22, 2015, in the Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 5:15 p.m. in the Doris
Room.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss one
item under the Municipal Act, 2001 Section 239(2)(f) Advice that is subject to
solicitor-client privilege, including communications necessary for that purpose,
two items under Section 239(2)(c) A proposed or pending acquisition or
disposition of land by the municipality or local board and one item under
Section 239(2)(b) Personal matters about an identifiable individual, including
municipal or local board employees.
“CARRIED”
Committee
moved out of Closed Session at 6:35 p.m.
Committee
reconvened in Open Session at 6:49 p.m. in the Council Chambers.
Confirmation of Minutes – June 1, 8 and 15, 2015
Moved
by Mayor Bennett
That
the minutes of the three meetings of Committee of the Whole held on June 1, and
15, 2015 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
Councillor
Haacke declared an interest in agenda items 13 and 15 as the property owners
are clients of his firm.
Councillor
McWilliams declared an interest in agenda item 8 as his firm was involved in
some of the work identified in the report.
Consent Agenda
Moved
by Councillor Pappas
That
items 10, 11, 12, 14 and 16 be approved as part of the Consent Agenda.
“CARRIED”
Director of Corporate Services
Report CPFS15-028
2015 Debenture Issue
Moved
by Councillor Pappas
That Council approve the
recommendation outlined in Report CPFS15-028 dated June 22, 2015, of the Director
of Corporate Services, as follows:
“CARRIED”
Director of Planning
and Development Services
Report PLHD15-007
Peterborough’s 10-year Housing and Homelessness Plan:
2014 Progress Report
Moved
by Councillor Pappas
That Council approve the recommendation
outlined in Report PLHD15-007 dated June 22, 2015, of the Director of Planning
and Development Services, as follows:
a) That Appendix A, being the 10-year Housing and
Homelessness Plan Progress Report 2014, be received, and
b) That Appendix B, the 2015 Action Plan be
approved.
“CARRIED”
Director
of Planning and Development Services
Report PLHD15-005
City of Peterborough response to the Long-Term Affordable
Housing Strategy Update Consultation
Moved by Councillor Pappas
That
Council approve the recommendations outlined in Report PLHD15-005 dated June
22, 2015, of the Director of Planning and Development Services, as follows:
a) That Appendix A of Report PLHD15-005 titled “City of
Peterborough’s Response to Ontario’s Long-Term Affordable Housing Strategy”, be
approved as the City’s response to the consultation carried out by the Ministry
of Municipal Affairs and Housing;
b) That Report PLHD15-005 be forwarded to the Minister of
Municipal Affairs and Housing before the deadline of July 3, 2015.
“CARRIED”
Director of Community
Services
Report CSD15-009
Municipal Energy Plan
Moved
by Councillor Pappas
That
Council approve the recommendations outlined in Report CSD15-009 dated June 22,
2015 of the Director of Community Services, as follows:
a)
As
recommended in the Sustainable Peterborough Plan, that a Municipal Energy Plan
for the City of Peterborough be developed to map current consumption,
investigate and recommend energy conservation programs and initiatives, manage
current and future demand for energy, and plan for renewable energy generation;
b)
That
an application to the Ministry of Energy for up to $50,000 for a Municipal
Energy Plan be submitted; and
c)
That
Peterborough Distribution Inc. provides the 50% matching funds, up to $50,000,
for a total project value of $100,000.
“CARRIED”
Director of Utility Services
Report USEP15-007
Award of the Completion of all Necessary Documents and
Application for the Former Harper Road Landfill Environmental Compliance
Approval
Moved
by Councillor Pappas
That Council approve the
recommendation outlined in Report USEP15-007 dated June 22, 2015, of the
Director of Utility Services, as follows:
That
the Completion of all Necessary Documentation and Application of the Harper
Road Landfill ECA be awarded to Dillon Consulting Limited, 235 Yorkland Blvd.,
Suite 800, Toronto, Ontario, M2J 4Y8 at a total cost of $187,450.00 plus HST of
$24,368.50 for a total of $211,818.50.
“CARRIED”
Director of Community Services
Report CSSS15-004
Homelessness Programs and Services Update
Dorothy
Olver, Social Services; Jim Russell, United Way; Donna Rogers, Four Counties
Addiction Services; and Christian Harvey, St. John’s Anglican Church/ Warming
Room made a presentation on Report CSSS15-004.
Moved
by Councillor Riel
That Council approve the
recommendations outlined in Report CSSS15-004 dated June 22, 2015, of the
Director of Community Services, as follows:
a)
That
CMHA-HKPR operate the Lighthouse Community Drop In Centre program from August
1, 2015 to March 31, 2018 at a cost of $469,877 with a possible two year
extension;
b)
That
St. John’s Anglican Church provide space to operate the Lighthouse Community
Drop In Centre program from September 2015 to March 31, 2018 at a cost of
$171,100 with a possible two-year extension; and
c)
That
St. John’s Anglican Church operate the Warming Room from November to April in
2015-2016, 2016-2017 and 2017-2018 at a cost of $180,000 with a possible
two-year extension;
d)
That
a presentation from, Dorothy Olver, Social Services; Jim Russell, United Way;
Donna Rogers, Four Counties Addiction Services; and Christian Harvey, St.
John’s Anglican Church/ Warming Room be received.
“CARRIED”
Councillor
Baldwin left the meeting at 7:35 p.m. and returned at 7:40 p.m.
Director of Community
Services
Report CSD15-016
Pan Am Torch Relay Community Celebration Post Project
Report
Ken
Doherty, Director of Community Services made a presentation on Report
CSD15-016.
The
Mayor presented Alec Denys with an official Pan Am torch.
Moved
by Councillor Pappas
That
Council approve the recommendations outlined in Report CSD15-016, dated June
22, 2015, of the Director of Community Services, as follows:
a) That a
presentation from the Director of Community Services be received for
information.
b) That an official
Pan Am Games Torch be presented to Alec Denys, as the Community Torchbearer.
“CARRIED”
Director of Corporate
Services
Report CPPS15-023
Budget Adjustment and Increase of Contract Amount Awarded
to J.J. McGuire for the City Hall Lower Level South and East Wing Renovation
Due
to his previously declared interest, Councillor McWilliams did not discuss or
vote on the matter.
Moved
by Councillor Pappas
That Council approve the
recommendations outlined in Report CPPS15-023, dated June 22, 2015 of the
Director of Corporate Services, as follows:
a)
That
the City Hall Lower Level South and East Wing Renovation budget be increased by
$46,164, from $559,000 to $605,164, and the $46,164 be transferred from the
2012 City Hall project (3-2.01 Property – Elevator Safety Upgrades) capital
project.
b)
That the
Contract for T-21-14 with J.J. McGuire General Contractors Inc., 880 Farewell
Street, Oshawa, Ontario, L1H 6N6, for the City Hall Lower Level South and East
Wing Renovation be increased by $66,154 from $468,500 to $534,654 plus HST of
$69,506 for a total cost of $604,160.
“CARRIED”
Councillor
Pappas asked staff to email to Council, the total cost to date of renovations
at City Hall, including costs for abatement and accessibility.
Director of Corporate Services
Report CPPS15-029
Budget Adjustment and Award of RFT T-27-15 for Simcoe
Street and King Street Parking Garage Rehabilitation
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report CPPS15-029, dated June
22, 2015 of the Director of Corporate Services, as follows:
a)
That the
Capital projects for the King Street Parking Garage Rehabilitation and the
Simcoe Street Parking Garage Rehabilitation (Projects 5-12.02 and
5-12.03 in the 2015 Capital Budget) be combined into one project.
b)
That
the King Street and Simcoe Street Parking Garage Rehabilitation total budget be
increased by $125,000 from $2,315,000 to $2,440,000 and the $125,000 be
transferred from the Parking Reserve.
c)
That the
portion of RFT T-27-15 for the King Street Parking Garage Rehabilitation be
awarded to Heritage Restoration Inc., 60 Venture Drive, Unit 15 and 16,
Toronto, Ontario, M1B 3S4 at a cost of $1,443,824.50 plus HST of $187,697.19
for a total cost of $1,631,521.69.
d)
That the
portion of RFT T-27-15 for the Simcoe Street Parking Garage Rehabilitation be
awarded to Heritage Restoration Inc., 60 Venture Drive, Unit 15 and 16,
Toronto, Ontario, M1B 3S4 at a cost of $752,235 plus HST of $97,790.55 for a
total cost of $850,025.55.
“CARRIED”
Director
of Planning and Development Services
Report PLHD15-006
Municipal Incentives for Affordable Rental Housing, 135
Rubidge Street, Peterborough, CB Rubidge Inc. (Canada Builds)
Due
to his previously declared interest, Councillor Haacke did not discuss or vote
on the matter.
Moved
by Councillor Baldwin
That
Council approve the recommendations outlined in Report PLHD15-006 dated June
22, 2015, of the Director of Planning and Development Services, as follows:
a) That a By-law be
adopted authorizing City Council to designate the property at 135 Rubidge
Street as a Municipal Housing Facility (MHF) in accordance with By-law Number
12-094, and that the portion of the property that meets the definition of
“affordable rental" be exempt from property taxes levied for municipal and
school purposes for a period of ten years, in accordance with Report
PLHD15-006;
b) That the
redevelopment project at 135 Rubidge Street be exempt from Development Charges
as authorized in By-law 14-134 S.22, notwithstanding that a Building Permit
will be issued more than five years after the Demolition Permit as normally
required under S.22 (b);
c) That up to $300,000 in
capital funding be approved for four affordable rental units, within the total
of twelve units, using the Investment in Affordable Housing 2014 Extension
program;
d) That staff be authorized to
negotiate the specific terms and conditions of a legal agreement with CB
Rubidge Inc. to ensure affordable rents for a minimum of twenty years, within
the parameters set out in Report PLHD15-006;
e) That staff be
authorized to consider and, as appropriate, approve a proposal from CB Rubidge
Inc. regarding the sale of up to six units to low-income households as selected
and supported by Habitat for Humanity Peterborough & Kawartha Region; and
f) That a By-law be passed to authorize the Mayor and Clerk to sign
agreements and other documents to enable Investment in Affordable Housing 2014
Extension Program capital funding and Municipal Housing Facility incentives for
the property at 135 Rubidge Street.
“CARRIED”
Director of Community
Services
Report CSD15-015
2015 Community Investment Grant Appeals Response
Due
to his previously declared interest, Councillor Haacke did not discuss or vote
on the matter.
The
recommendations were separated for vote.
Moved
by Councillor Pappas
That
Council approve the recommendations outlined in Report CSD15-015, dated June
22, 2015, of the Director of Community Services, as follows:
a) That a three year funding
grant in the amount of $11,000 per year be awarded to the Peterborough
Community Chaplaincy, with the funds to be allocated from the Arts Culture
& Heritage Administration operating budget.
Moved
by Councillor Riel
That
the recommendation be amended to provide a $20,000 service grant.
The
Chair ruled the amending motion to be contrary to the main motion.
Councillor
Riel withdrew his motion.
Moved
by Councillor Baldwin
That
a one time special grant of $11,000 for 2015 be awarded to the Peterborough
Community Chaplaincy, with the funds to be allocated from the Arts Culture
& Heritage Administration operating budget, and
That
staff provide a report in the last quarter of 2015 on the needs of the
chaplaincy.
Moved
by Councillor Therrien
That
the Question be Put.
“CARRIED”
Upon
recommendation a) as amended, the motion carried.
Moved
by Councillor Therrien
b)
That
Artspace be funded from the City’s Community Service Grant program commencing
in 2015 at a recommended funding level of $35,000 with the 2015 balance of
$24,500 being funded from the Arts Culture & Heritage Admin operating
budget.
Moved
by Councillor Baldwin
That
Artspace be funded a total of 15,000 in 2015 and that they reapply in 2016.
The
Chair ruled the amending motion to be contrary to the main motion.
Councillor
Baldwin withdrew his motion.
Upon
recommendation b) the motion lost.
Moved
by Mayor Bennett
That
Artspace be awarded a one time grant of $4,500, allocated from the Arts,
Culture and Heritage Administration operating budget and,
That
staff prepare a report for the 2016 budget process on the allocation of funds
for Artspace.
“CARRIED”
Other Business
YWCA Nutrition Program
Moved
by Councillor Pappas
That
staff provide a report on the YWCA Nutrition Program and how it interacts with
existing municipal programs.
“CARRIED”
AMO’s Policing Modernization Report
Moved
by Councillor Pappas
That
staff provide a summary report on the April 27, 2015 AMO document entitled
“Building a New Public Safety Model in Ontario, AMO’s Policing Modernization Report”
and how the report impacts our policing needs.
“CARRIED”
Mayor
Bennett asked staff the status of the report on the updated Public Nuisance
By-law.
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair