NEWCREST

Committee of the Whole Minutes

City of Peterborough

June 22, 2015

 

 

Minutes of the Committee of the Whole Meeting held on June 22, 2015, in the Council Chambers, City Hall.

 

The meeting of Committee of the Whole was called to order at 5:15 p.m. in the Doris Room.

 

Roll Call:

Councillor Baldwin

Councillor Beamer, Chair

Councillor Clarke

Councillor Haacke  

Councillor McWilliams

Councillor Pappas

Councillor Riel

Councillor Therrien

Mayor Bennett

 

Regrets:

Councillor Vassiliadis

Councillor Parnell

 

Moved by Councillor Clarke

 

That Committee move into Closed Session to discuss one item under the Municipal Act, 2001 Section 239(2)(f) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose, two items under Section 239(2)(c) A proposed or pending acquisition or disposition of land by the municipality or local board and one item under Section 239(2)(b) Personal matters about an identifiable individual, including municipal or local board employees.

 

“CARRIED”

 

 

Committee moved out of Closed Session at 6:35 p.m.

 

Committee reconvened in Open Session at 6:49 p.m. in the Council Chambers.

 


Confirmation of Minutes – June 1, 8 and 15, 2015

 

Moved by Mayor Bennett

 

That the minutes of the three meetings of Committee of the Whole held on June 1, and 15, 2015 be approved.

 

“CARRIED”

 

 

Disclosure of Pecuniary Interest

 

Councillor Haacke declared an interest in agenda items 13 and 15 as the property owners are clients of his firm.

 

Councillor McWilliams declared an interest in agenda item 8 as his firm was involved in some of the work identified in the report.

 

 

Consent Agenda

 

Moved by Councillor Pappas

 

That items 10, 11, 12, 14 and 16 be approved as part of the Consent Agenda.

 

“CARRIED”

 

 

Director of Corporate Services

Report CPFS15-028

2015 Debenture Issue

 

Moved by Councillor Pappas

 

That Council approve the recommendation outlined in Report CPFS15-028 dated June 22, 2015, of the Director of Corporate Services, as follows:

That the Director of Corporate Services be authorized to prepare the necessary borrowing by-laws and to submit an application to Ontario Infrastructure and Lands Corporation to borrow funds up to a maximum of $24,270,400 to finance City capital projects, and for terms not to exceed the terms indicated on Appendix A, attached to Report CPFS15-028.

 

“CARRIED”

 

Director of Planning and Development Services

Report PLHD15-007

Peterborough’s 10-year Housing and Homelessness Plan: 2014 Progress Report

 

Moved by Councillor Pappas

 

That Council approve the recommendation outlined in Report PLHD15-007 dated June 22, 2015, of the Director of Planning and Development Services, as follows:

a)         That Appendix A, being the 10-year Housing and Homelessness Plan Progress Report 2014, be received, and

b)        That Appendix B, the 2015 Action Plan be approved.

“CARRIED”

 

 

Director of Planning and Development Services

Report PLHD15-005

City of Peterborough response to the Long-Term Affordable Housing Strategy Update Consultation

 

Moved by Councillor Pappas

 

That Council approve the recommendations outlined in Report PLHD15-005 dated June 22, 2015, of the Director of Planning and Development Services, as follows:

 

a)         That Appendix A of Report PLHD15-005 titled “City of Peterborough’s Response to Ontario’s Long-Term Affordable Housing Strategy”, be approved as the City’s response to the consultation carried out by the Ministry of Municipal Affairs and Housing;

 

b)        That Report PLHD15-005 be forwarded to the Minister of Municipal Affairs and Housing before the deadline of July 3, 2015.

 

“CARRIED”

 

 


Director of Community Services

Report CSD15-009

Municipal Energy Plan

 

Moved by Councillor Pappas

 

That Council approve the recommendations outlined in Report CSD15-009 dated June 22, 2015 of the Director of Community Services, as follows:

 

a)            As recommended in the Sustainable Peterborough Plan, that a Municipal Energy Plan for the City of Peterborough be developed to map current consumption, investigate and recommend energy conservation programs and initiatives, manage current and future demand for energy, and plan for renewable energy generation;

 

b)           That an application to the Ministry of Energy for up to $50,000 for a Municipal Energy Plan be submitted; and

 

c)            That Peterborough Distribution Inc. provides the 50% matching funds, up to $50,000, for a total project value of $100,000.

 

“CARRIED”

 

 

Director of Utility Services

Report USEP15-007

Award of the Completion of all Necessary Documents and Application for the Former Harper Road Landfill Environmental Compliance Approval

 

Moved by Councillor Pappas

 

That Council approve the recommendation outlined in Report USEP15-007 dated June 22, 2015, of the Director of Utility Services, as follows:

That the Completion of all Necessary Documentation and Application of the Harper Road Landfill ECA be awarded to Dillon Consulting Limited, 235 Yorkland Blvd., Suite 800, Toronto, Ontario, M2J 4Y8 at a total cost of $187,450.00 plus HST of $24,368.50 for a total of $211,818.50.

 

“CARRIED”

 

 

 

Director of Community Services

Report CSSS15-004

Homelessness Programs and Services Update

 

Dorothy Olver, Social Services; Jim Russell, United Way; Donna Rogers, Four Counties Addiction Services; and Christian Harvey, St. John’s Anglican Church/ Warming Room made a presentation on Report CSSS15-004.

 

Moved by Councillor Riel

 

That Council approve the recommendations outlined in Report CSSS15-004 dated June 22, 2015, of the Director of Community Services, as follows:

a)            That CMHA-HKPR operate the Lighthouse Community Drop In Centre program from August 1, 2015 to March 31, 2018 at a cost of $469,877 with a possible two year extension;

 

b)           That St. John’s Anglican Church provide space to operate the Lighthouse Community Drop In Centre program from September 2015 to March 31, 2018 at a cost of $171,100 with a possible two-year extension; and

 

c)            That St. John’s Anglican Church operate the Warming Room from November to April in 2015-2016, 2016-2017 and 2017-2018 at a cost of $180,000 with a possible two-year extension;

 

d)           That a presentation from, Dorothy Olver, Social Services; Jim Russell, United Way; Donna Rogers, Four Counties Addiction Services; and Christian Harvey, St. John’s Anglican Church/ Warming Room be received.

 

“CARRIED”

 

 

Councillor Baldwin left the meeting at 7:35 p.m. and returned at 7:40 p.m.

 


Director of Community Services

Report CSD15-016

Pan Am Torch Relay Community Celebration Post Project Report

 

Ken Doherty, Director of Community Services made a presentation on Report CSD15-016.

 

The Mayor presented Alec Denys with an official Pan Am torch.

 

Moved by Councillor Pappas

 

That Council approve the recommendations outlined in Report CSD15-016, dated June 22, 2015, of the Director of Community Services, as follows:

 

a)         That a presentation from the Director of Community Services be received for information.

 

b)        That an official Pan Am Games Torch be presented to Alec Denys, as the Community Torchbearer.

 

“CARRIED”

 

 

Director of Corporate Services

Report CPPS15-023

Budget Adjustment and Increase of Contract Amount Awarded to J.J. McGuire for the City Hall Lower Level South and East Wing Renovation

 

Due to his previously declared interest, Councillor McWilliams did not discuss or vote on the matter.

 

Moved by Councillor Pappas

 

That Council approve the recommendations outlined in Report CPPS15-023, dated June 22, 2015 of the Director of Corporate Services, as follows:

a)            That the City Hall Lower Level South and East Wing Renovation budget be increased by $46,164, from $559,000 to $605,164, and the $46,164 be transferred from the 2012 City Hall project (3-2.01 Property – Elevator Safety Upgrades) capital project.


b)           That the Contract for T-21-14 with J.J. McGuire General Contractors Inc., 880 Farewell Street, Oshawa, Ontario, L1H 6N6, for the City Hall Lower Level South and East Wing Renovation be increased by $66,154 from $468,500 to $534,654 plus HST of $69,506 for a total cost of $604,160.

“CARRIED”

 

 

Councillor Pappas asked staff to email to Council, the total cost to date of renovations at City Hall, including costs for abatement and accessibility.

 

Director of Corporate Services

Report CPPS15-029

Budget Adjustment and Award of RFT T-27-15 for Simcoe Street and King Street Parking Garage Rehabilitation

 

Moved by Councillor Clarke

 

That Council approve the recommendations outlined in Report CPPS15-029, dated June 22, 2015 of the Director of Corporate Services, as follows:

 

a)            That the Capital projects for the King Street Parking Garage Rehabilitation and the Simcoe Street Parking Garage Rehabilitation (Projects 5-12.02 and
5-12.03 in the 2015 Capital Budget) be combined into one project.

 

b)           That the King Street and Simcoe Street Parking Garage Rehabilitation total budget be increased by $125,000 from $2,315,000 to $2,440,000 and the $125,000 be transferred from the Parking Reserve.

 

c)            That the portion of RFT T-27-15 for the King Street Parking Garage Rehabilitation be awarded to Heritage Restoration Inc., 60 Venture Drive, Unit 15 and 16, Toronto, Ontario, M1B 3S4 at a cost of $1,443,824.50 plus HST of $187,697.19 for a total cost of $1,631,521.69.

 

d)           That the portion of RFT T-27-15 for the Simcoe Street Parking Garage Rehabilitation be awarded to Heritage Restoration Inc., 60 Venture Drive, Unit 15 and 16, Toronto, Ontario, M1B 3S4 at a cost of $752,235 plus HST of $97,790.55 for a total cost of $850,025.55.

 

“CARRIED”

 

 


Director of Planning and Development Services

Report PLHD15-006

Municipal Incentives for Affordable Rental Housing, 135 Rubidge Street, Peterborough, CB Rubidge Inc. (Canada Builds)

 

Due to his previously declared interest, Councillor Haacke did not discuss or vote on the matter.

 

Moved by Councillor Baldwin

 

That Council approve the recommendations outlined in Report PLHD15-006 dated June 22, 2015, of the Director of Planning and Development Services, as follows:

a)         That a By-law be adopted authorizing City Council to designate the property at 135 Rubidge Street as a Municipal Housing Facility (MHF) in accordance with By-law Number 12-094, and that the portion of the property that meets the definition of “affordable rental" be exempt from property taxes levied for municipal and school purposes for a period of ten years, in accordance with Report PLHD15-006;

b)        That the redevelopment project at 135 Rubidge Street be exempt from Development Charges as authorized in By-law 14-134 S.22, notwithstanding that a Building Permit will be issued more than five years after the Demolition Permit as normally required under S.22 (b);

c)         That up to $300,000 in capital funding be approved for four affordable rental units, within the total of twelve units, using the Investment in Affordable Housing 2014 Extension program;

d)        That staff be authorized to negotiate the specific terms and conditions of a legal agreement with CB Rubidge Inc. to ensure affordable rents for a minimum of twenty years, within the parameters set out in Report PLHD15-006;

e)         That staff be authorized to consider and, as appropriate, approve a proposal from CB Rubidge Inc. regarding the sale of up to six units to low-income households as selected and supported by Habitat for Humanity Peterborough & Kawartha Region; and

f)          That a By-law be passed to authorize the Mayor and Clerk to sign agreements and other documents to enable Investment in Affordable Housing 2014 Extension Program capital funding and Municipal Housing Facility incentives for the property at 135 Rubidge Street.

“CARRIED”

 


Director of Community Services

Report CSD15-015

2015 Community Investment Grant Appeals Response

 

Due to his previously declared interest, Councillor Haacke did not discuss or vote on the matter.

 

The recommendations were separated for vote.

 

Moved by Councillor Pappas

 

That Council approve the recommendations outlined in Report CSD15-015, dated June 22, 2015, of the Director of Community Services, as follows:

 

a)         That a three year funding grant in the amount of $11,000 per year be awarded to the Peterborough Community Chaplaincy, with the funds to be allocated from the Arts Culture & Heritage Administration operating budget.

 

Moved by Councillor Riel

 

That the recommendation be amended to provide a $20,000 service grant.

 

The Chair ruled the amending motion to be contrary to the main motion.

 

Councillor Riel withdrew his motion.

 

Moved by Councillor Baldwin

 

That a one time special grant of $11,000 for 2015 be awarded to the Peterborough Community Chaplaincy, with the funds to be allocated from the Arts Culture & Heritage Administration operating budget, and

 

That staff provide a report in the last quarter of 2015 on the needs of the chaplaincy.

 

Moved by Councillor Therrien

 

That the Question be Put.

 

“CARRIED”

 

 

Upon recommendation a) as amended, the motion carried.

 

 


Moved by Councillor Therrien

 

b)            That Artspace be funded from the City’s Community Service Grant program commencing in 2015 at a recommended funding level of $35,000 with the 2015 balance of $24,500 being funded from the Arts Culture & Heritage Admin operating budget.

 

Moved by Councillor Baldwin

 

That Artspace be funded a total of 15,000 in 2015 and that they reapply in 2016.

 

The Chair ruled the amending motion to be contrary to the main motion.

 

Councillor Baldwin withdrew his motion.

 

Upon recommendation b) the motion lost.

 

 

Moved by Mayor Bennett

 

That Artspace be awarded a one time grant of $4,500, allocated from the Arts, Culture and Heritage Administration operating budget and,

 

That staff prepare a report for the 2016 budget process on the allocation of funds for Artspace.

 

“CARRIED”

 

 

Other Business

 

YWCA Nutrition Program

 

Moved by Councillor Pappas

 

That staff provide a report on the YWCA Nutrition Program and how it interacts with existing municipal programs.

 

“CARRIED”

 

 

 

 

 


AMO’s Policing Modernization Report

 

Moved by Councillor Pappas

 

That staff provide a summary report on the April 27, 2015 AMO document entitled “Building a New Public Safety Model in Ontario, AMO’s Policing Modernization Report” and how the report impacts our policing needs.

 

“CARRIED”

 

 

Mayor Bennett asked staff the status of the report on the updated Public Nuisance By-law.

 

 

Adjournment

 

Moved by Mayor Bennett

 

That this meeting of Committee of the Whole adjourn at 8:32 p.m.

 

"CARRIED"

 

 

John Kennedy

City Clerk

 

 

Councillor Beamer

Chair

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