Committee of the Whole - May 29, 2017

Report CSRS17-002

Healthy Kids Community Challenge - Water Does Wonders

Moved by Councillor Clarke

That Council approve the recommendation outlined in Report CSRS17-002 dated May 29, 2017, of the Director of Director of Community Services, as follows:

That Staff be directed to continue promoting water as the healthiest beverage choice in municipal facilities where children frequent, and to make future capital investments in support of this when and where appropriate.

“CARRIED”

Report CSRS17-003

2020 Ontario Summer Games Bid

Moved by Councillor Clarke

That Council approve the recommendations outlined in Report CSRS17-003 dated May 29, 2017, of the Director of Community Services, as follows:

a) That Staff be directed to prepare and submit a bid to host the 2020 Ontario Summer Games;

b) That pending the approval of the bid submission, the City commits a maximum of $135,000 toward the required municipal contribution to host the 2020 Ontario Summer Games; and

c) That if Peterborough is the successful bidder, the following be established:

i) A 2020 Ontario Summer Games Budget;

ii) A Games Organizing Committee;

iii) A temporary Games Coordinator position, to lead the Games Organizing Committee from 2018 until the Games and final reporting to the Province are completed in 2020.

“CARRIED”

Report CPFS17-020

Councillors’ Expense and Professional Development Accounts

Moved by Councillor Clarke

That Council approve the recommendation outlined in Report CPFS17-020 dated May 29, 2017, of the Director of Corporate Services, as follows:

That Report CPFS17-020 regarding Councillors’ Expense and Professional Development accounts be received for information.

“CARRIED”

Report CPFS17-021

Development Charge Reserve Funds 2016 Annual Report – City and Peterborough Utilities Commission

Moved by Councillor Clarke

That Council approve the recommendations outlined in report CPFS17-021 dated May 29, 2017 of the Director of Corporate Services as follows:

a) That the Development Charge Reserve Funds – 2016 Annual Report for the City of Peterborough, as presented in Report CPFS17-021, be received.

b) That the Peterborough Utilities Commission Report entitled Water Development Charges for the year ended December 31, 2016, appended to Report CPFS17-021 as Appendix B, be received.

“CARRIED”

Report CPFS17-026

Appointment of Auditor for Audit Services for the City of Peterborough and Related Local Boards and Agencies

Moved by Councillor Clarke

That Council approve the recommendation outlined in Report CPFS17-026 dated May 29, 2017 of the Director of Corporate Services as follows:

That Collins Barrow Kawarthas LLP, 272 Charlotte Street, Peterborough, Ontario, K9J 2V4, be appointed the Auditor for the City of Peterborough and related local boards and agencies for the fiscal years ending December 31, 2017 to 2019 inclusive, at a cost of $247,525 plus HST of $32,178 for a total of $279,703 for Year 1, with an additional two year extension for the fiscal years ending December 31, 2020 and 2021 subject to satisfactory performance, changing requirements and successful negotiation.

“CARRIED”

Report CPFS17-022

Notice of Public Meeting – June 19, 2017

Area Specific Development Charges Background Study

Moved by Councillor Clarke

That Council approve the recommendations outlined in Report CPFS17-022 dated May 29, 2017, of the Director of Corporate Services, as follows:

a) That Report CPFS17-022 advising Council that a public meeting will be held on June 19, 2017 at 5:45 pm in the Council Chambers to present an Area Specific Development Charges Background Study and to hear public delegations, be received.

b) That a further report be presented to the July 24, 2017 Committee of the Whole meeting that will recommend rate changes to the Area Specific Development charges rate.

“CARRIED”

Consolidation of the Environmental Protection and Waste Management Divisions Under One Manager and Approval of an Additional FTE

Report USDIR17-005

Moved by Councillor Clarke

That Council approve the recommendation outlined in Report USDIR17-005 dated May 29, 2017, of the Director of Utility Services, as follows:

That one additional FTE (Operational Coordinator) be included in the new Environmental Protection Division funding for which is to be provided as shown in Table 1 to Report USDIR17-005.

“CARRIED”

Federation of Canadian Municipalities – Climate and Asset Management Network Application

Report USEC17-014

Moved by Councillor Clarke

That Council approve the recommendation outlined in Report USEC17-014 dated May 29, 2017, of the Director of Utility Services, as follows;

That Council endorse the City’s participation in the FCM Climate and Asset Management program to integrate Climate Change within the City’s Asset Management Plan and decision making.

“CARRIED”

Award of T-30-17 Donegal Street Bridge Rehabilitation and Reconstruction of Donegal Street, McDonnel Street and Gilchrist Street

Report USEC17-015

Moved by Councillor Clarke

That Council approve the recommendations outlined in Report USEC17-015 dated May 29, 2017, of the Director of Utility Services, as follows:

a) That the $1,250,000 budget amount previously proposed for the 2018 Capital budget for the McDonnel Gilchrist Rehabilitation be increased by $500,000.00 to $1,750,000 and be pre-committed;

b) That Tender T-30-17 for the Donegal Street Bridge Rehabilitation and Reconstruction of Donegal Street, McDonnel Street and Gilchrist Street reconstruction be awarded to Coco Paving Inc., 2317 Television Road, Peterborough, ON, K9J 7H5 at a cost of $4,645,730.59 plus $603,944.98 HST for a total of $5,249,675.57; and

c) That Contract Administration and Inspection Services be awarded to G.D. Jewell Engineering Inc., 71 Millennium Parkway, Unit 1, Belleville, Ontario K8N 4Z5 at a cost of $294,000 plus HST of $38,220 for a total cost of $332,220.

“CARRIED”

Report CSD17-014

Canada 150th Celebrations Committee Update

Councillor Parnell, due to her previously declared interest, did not discuss or vote on the matter.

Mike Melnik, Chair of the Canada 150^th Anniversary Celebrations Committee and Galen Eagle, Committee member, provided a presentation to Council.

Moved by Councillor Pappas

That Council approve the recommendation outlined in Report CSD17-014 dated May 29, 2017, of the Director of Community Services, as follows:

That a presentation and an update on the Canada 150^th Anniversary Celebrations Committee by the Committee Chair, Mike Melnik and Committee Member, Galen Eagle be received for information.

“CARRIED”

Report USDIR17-004

Streetscape and Public Realm for Charlotte Street from Aylmer Street to Park Street

Mike Hubicki of AECOM made a presentation on Report USDIR17-004.

Moved by Mayor Bennett

That Council approve the recommendations outlined in Report USDIR17-004 dated May 29, 2017 of the Director of Utility Services as follows:

a) That the presentation by AECOM regarding the proposed streetscape and public realm improvements to Charlotte Street between Aylmer Street and Park Street be received for information;

b) That the Enhanced Pedestrian Realm with Enhanced Commercial Features and Parking Streetscape (Concept No. 3) as shown in Report USDIR17-004 be approved for Charlotte Street from Aylmer Street to Park Street;

c) That the undergrounding of the electrical distribution system along Charlotte Street between Aylmer Street and Park Street be included in the concept identified in Recommendation b); and

d) That a King Street Cycling Lane Concept Design Study be included in the 2018 Capital Budget with a work plan to undertake public consultation and prepare a design for implementation as funding permits.

Upon item a), the motion carried.

Upon item b), the motion lost.

Moved by Councillor Pappas

That Concept 2, the Enhanced Bicycle Realm – Protected Bike Lanes, as detailed in Report USDIR17-004, be approved and,

That recommendation d) be deleted.

“CARRIED”

Upon item c), the motion carried.

Report CPFS17-024

Update of the Community Branding Project

Moved by Councillor Baldwin

That Council approve the recommendation outlined in report CPFS17-024 dated May 29, 2017, of the Director of Corporate Services as follows:

That the presentation on the status of the Community Branding Project by Paul Hickey, President of BrandHealth Inc., be received for information.

“CARRIED”

Report CSACH17-005

Listing of Properties on Heritage Register

Ken Doherty, Director of Community Services, made a presentation on the Heritage Register.

Moved by Mayor Bennett

That Council approve the recommendations outlined in Report CSACH17-005 dated May 29, 2017 of the Director of Community Services, as follows:

a) That a presentation on the value and process of heritage preservation in Peterborough be received for information;

b) That the recommendation of the Peterborough Architectural Conservation Advisory Committee (PACAC), that the list of properties included in Appendix A of this report be added to the City’s Register of Heritage Properties as being of cultural heritage value or significance be adopted with the exception of the properties listed in Appendix A that are in the area of Schedule J of the Official Plan, defined by Bethune Street to the west, Sherbrooke Street to the south, the Otonabee river to the east and London Street to the north, which will be considered separately as part of a holistic view of heritage preservation and intensification requirements through the Official Plan update process and after the City has signed an agreement with the owners.

c) That the City Clerk be authorized to keep available for viewing by the public a current copy of the Register to be updated at regular intervals by the Heritage Preservation Office, as approved by Council.

Moved by Councillor Pappas

That the Rules of Order be suspended to allow the Chair of PACAC to speak.

“LOST”

Moved by Councillor Haacke

That the matter be deferred to allow staff to return to Council with a process that involves and informs the owners of the proposed heritage properties.

MOTION WITHDRAWN

Upon Mayor’s motion as amended, the motion carried.

Councillor Parnell left the meeting at 9:21 p.m. and returned at 9:22 p.m.

Report USDIR17-003

Streetscape and Public Realm for Bethune Street from Townsend Street to Dublin Street – Update Report

Moved by Councillor Pappas,

That the Rules of Order be suspended to allow the consultant to speak.

“LOST”

Moved by Councillor Pappas

That Council approve the recommendations outlined in Report USDIR17-003 dated May 29, 2017 of the Director of Utility Services as follows:

a) That the alternate/refined design to Bethune Street between Murray Street and Hunter Street, inclusive of the Bethune Street/Brock Street intersection, as shown in Figures 3 and 4 of Report USDIR17-003 be adopted;

b) That the original design to Bethune Street between Simcoe Street and King Street, inclusive of the Bethune Street/Charlotte Street intersection as recommended in Report USDIR16-012 and reported to Council on November 14, 2016 be adopted;

c) That the matter of undergrounding of the electrical distribution system on Bethune Street be deferred for two cycles of Council to provide greater details on the cost of the work; and,

d) That a strategy be developed, in cooperation with the local electrical distribution utility to re-locate existing overhead hydro poles on Bethune Street as necessary to facilitate reduced building setbacks as per the recommendations of the land-use and urban design study and to address conflicts with planned infrastructure.

“CARRIED”