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Committee of the Whole Minutes
City of Peterborough
July 25, 2016
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Minutes of the Committee of the Whole Meeting held on July
25, 2016, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 5:15 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss one item under Section 239(2)(f) Advice
that is subject to solicitor-client privilege, including communications
necessary for that purpose, one item under Section 239(2)(b) Personal matters
about an identifiable individual, including municipal or local board employees,
one item under Section 239(2)(c) A proposed or pending acquisition or
disposition of land by the municipality or local board and one item under
Section 239(2)(e) Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board and one
item under.
“CARRIED”
Committee
moved out of Closed Session from the Doris Room at 6:07 p.m.
Committee
reconvened in Open Session in the Council Chambers at 6:30 p.m.
Confirmation of Minutes – June 6, 2016, June 20, 2016 and
July 18, 2016
Moved
by Councillor Clarke
That
the minutes of the meetings
of Committee of the Whole held on June 6, 2016, June 20, 2016 and July 18, 2016
be approved.
“CARRIED”
Disclosure of Pecuniary Interest
Councillor
Clarke declared a conflict with Item 14, Report PLPD16-050, as his wife is the Executive
Director of Home Grown Homes.
Councillor
Haacke declared a conflict with Item 12, Report CPFS16-025, as the company he works
for is involved in the transaction.
Report of Closed Session
City Clerk
Report CPCLK16-013
Citizen Appointments to Councillor Compensation Committee
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report CPCLK16-013, dated July
25, 2016, of the City Clerk, as follows:
That Claude Dufresne, Wayne
Godward, Daniel Kivari, Dave McFadden, Dan Moloney, Garth Wedlock and Jeff
Westlake be appointed to the Councillor Compensation Committee, to complete a
Councillor Compensation Review.
“CARRIED”
Report of Closed Session
City Solicitor and Director of Legal Services
Report OCS16-005
Expropriation of Lands
– 1400 Parkhill Road West for Road Widening Purposes
Moved
by Councillor Pappas
That Council approve the
recommendations outlined in Report OCS16-005 dated July 25, 2016, of the City
Solicitor and Director of Legal Services, as follows:
a) That
expropriation proceedings be commenced and the Application for Approval to
Expropriate Land, being described as all of PIN 28458-0009 (LT) and more
particularly described as PT W 1/2 LT 7 CON 1 (Smith), as in T17137; designated
as Part 5 on 45R16219 Peterborough known municipally as 1400 Parkhill Road
West, be made for widening, urbanization and reconstruction of Parkhill Road
West from east of Ravenwood Drive to Brealey Drive, including intersection
improvements and a roundabout at Brealey Drive, for public undertakings and for
works ancillary thereto;
b) That the City Solicitor and Director of Legal
Services be authorized to execute the Application for Approval to Expropriate
Land and the Notice of Application for Approval to Expropriate Land, and to
serve and publish the Notice as required under the Expropriations Act;
c) That any valid request from an owner for an
inquiry that is received be forwarded to the Chief Inquiry Officer for the
appointment of an Inquiry Officer, and that the City be represented at any
Hearing of Necessity, as necessary, under the Expropriations Act;
d) That in the event that there is an
inquiry (Hearing of Necessity) conducted at the request of the owner, the
recommendation of the Inquiry Officer be reported to City Council for its
consideration and decision as the approving authority under the Expropriations
Act;
e) That the City Solicitor and Director of Legal
Services be authorized to engage such appraisal, business valuation, survey or
other professional services in connection with the expropriation as are
necessary and advisable; and
f) That the
Initiation of Expropriation Proceedings By-law, as set out in Appendix “A” of
Report OCS16-005, be approved.
“CARRIED”
Consent Agenda
Moved
by Councillor Clarke
That
items 6, 9, 15 and 16 be approved as part of the consent agenda.
“CARRIED”
Director
of Planning and Development Services
Report PLHD16-007
2016 Social Infrastructure Funding (2016 SIF)
Moved
by Councillor Clarke
That City Council approve the
recommendations outlined in Report PLHD16-007 dated July 25, 2016, of the
Director of Planning and Development Services, as follows:
a)
That
a multi-year spending plan (i.e. Program Delivery and Fiscal Plan) for a
notional $4.84M in 2017 and 2018, which follows the broad direction in this
report, be developed by the Director of Planning and Development Services, in
consultation with stakeholders, and submitted to the Ministry of Housing prior
to the deadline of September 1, 2016;
b)
That
the Director of Planning and Development Services be delegated the authority to
report to the Ministry of Housing on quarterly financial commitments and
revisions to the multi-year spending plan as necessary;
c)
That
the Mayor and Clerk be authorized to enter into an Administration Agreement for
2016 Social Infrastructure Fund with the Ministry of Housing, and agreements
for project funding with proponents and applicants, program delivery and other
associated agreements;
d)
That
the Director of Planning and Development Services be authorized to extend
program delivery agreements with the existing local, non-profit delivery agents
for Rent Supplement and Peterborough Renovates program components; and
e)
That
Report PLHD16-007 be forwarded to Joint Services Steering Committee, for
information.
“CARRIED”
Director of Corporate Services
Report CPPS16-018
Award of RFP P-19-16 for Consulting Teams of Record for
the Property Division of the City of Peterborough
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report CPPS16-018, dated July
25, 2016 of the Director of Corporate Services, as follows:
a)
That
RFP P-19-16 to become Consulting Teams of Record for the City of Peterborough,
be awarded to the following two Consulting Teams:
i.
Lett
Architects Inc., 171 King Street, Peterborough, Ontario, K9J 2R8, with the
following team - Lett Architects as the Architect, Durham Energy Specialist
Limited as Mechanical and Electrical Engineers and Bradley Engineering as
Structural Engineer; and
ii.
TS
Engineering Inc., 8 Plaxton Crescent, Toronto, Ontario, M4B 1L1, with the
following team - TS Engineering as Mechanical Engineer, Carvajal as Structural
Engineer, ETO Design Solutions as Electrical Engineer and Taylor Smyth
Architects as the Architect
for the five term January
1, 2017 to December 31, 2021 with the option for one, five year extension
subject to satisfactory performance.
b)
That
the Master Floor Plan project identified in RFP P-19-16 be awarded to the TS
Engineering Inc. Team, 8 Plaxton Crescent, Toronto, Ontario, M4B 1L1 at a cost
of $279,130 plus HST of 36,286.90 for a total cost of $315,416.90 upon budget
availability.
c)
That
staff be delegated the authority to apportion any future work to the teams of
record in a fair manner at the rates specified in P-19-16.
“CARRIED”
Director of Planning and Development Services
Report PLPD16-051
Sale of Industrial Property at 290 and 310 Jameson Drive
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report PLPD16-051 dated July
25, 2016, of the Director, Planning & Development Services, as follows:
That
a by-law be passed to authorize the sale of 1.62 hectares (4 acres) of
industrial land, to the KB Group of Companies Ltd. as follows:
a)
that
2 acres be sold as soon as possible, at a sale price of $80,000, plus land
transfer tax of $525.00; and
b) that 2 acres be
sold in approximately one year’s time at a sale price of $69,540, plus land
transfer tax of $420.40.
“CARRIED”
Director
of Planning and Development Services
Report PLPD16-052
Partial Purchase of Property at 99 Lansdowne Street East
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report PLPD16-052 dated
July 25, 2016, of the Director of Planning and Development Services as follows:
That
a by-law be passed to authorize the partial purchase of the property at 99
Lansdowne St East, described as Part 1 on Reference Plan 45R-16183 (Part of PIN
28097-0265) for $35,000.00, plus land transfer tax of $175.00.
“CARRIED”
Director of Community Services
Report CSAD16-003
Award of RFP P-21-16 for Exclusive Pouring Rights for
Beer Sales at the Peterborough Memorial Centre
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report CSAD16-003 dated July 25,
2016, of the Director of Community Services, as follows:
That
RFP document P-21-16 for the Exclusive Pouring Rights for Beer Sales at the
Peterborough Memorial Centre be awarded to Labatt Brewing Company, 207 Queen’s
Quay West, Suite 299, Toronto, Ontario, M5J 1A7 at a value of $75,000 annually,
plus an additional investment for equipment, for total revenues of $375,000
over the five-year term of the agreement, with an option to extend for an
additional term which shall not exceed five years.
“CARRIED”
Director
of Corporate Services
Report CPPS16-019
Award of RFT T-17-16 for the Social Services Renovation
Phase 4 and 5
Moved
by Councillor Riel
That Council approve the recommendations
outlined in Report CPPS16-019, dated July 25, 2016 of the Director of Corporate
Services, as follows:
a) That the
capital budget for the Social Services Office Leasehold Improvements and
Furniture Replacement (Project 6-10.01 in the 2016 Capital Budget) be increased
by $440,000 from $2,570,000 to $3,010,000.
b) That the
additional $440,000 to be transferred to the Social Services Office Leasehold
Improvements and Furniture Replacement Capital Project be funded from a Loan
from the Social Services Reserve;
c) That RFT T-17-16 for the Social Services Renovation
Phases 4 and 5 be awarded to MJ Dixon Construction Limited, 2600 Edenhurst
Drive, Suite 200, Mississauga, Ontario, L5A 3Z8 at a cost of $579,000 plus HST
of $75,270 for a total cost of $654,270.
d) That a provisional work value of $56,653.62 be committed
to the project and the Administrative Staff Committee be provided the authority
to adjust the purchase order value to an upset limit of $710,923.62 including
HST as necessary to cover the costs of any change orders required to complete
the project.
“CARRIED”
Director
of Corporate Services
Report CPFS16-023
Peterborough Police Services Cost of Terminating
Agreement with Selwyn
Moved
by Councillor Baldwin
That Council approve the recommendation
outlined in Report CPFS16-023 dated July 25, 2016, of the Director of Corporate
Services, as follows:
That
Report CPFS16-023, providing an update on the costs and savings incurred to
date and other potential financial impacts of terminating the Policing Services
Agreement with Selwyn effective December 31, 2014, be received for information.
“CARRIED”
Director of Corporate Services
Report CPFS16-024
Participatory Budgeting Pilot Vote Results
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in report CPFS16-024, dated July 25, 2016, of the
Director of Corporate Services as follows:
That the following ten 2016
Participatory Budgeting (PB) projects be approved for implementation, as
outlined in the following table:
|
Ward
|
Project Name
|
Cost
|
|
Ward
1 Otonabee
|
Crawford
Trail Extension
|
$16,020
|
|
|
Pollinator
Gardens
|
$6,541
|
|
Ward
2 Monaghan
|
Kawartha
Heights Park - Sandbox
|
$3,560
|
|
|
Hastings
Park Improvements
|
$8,000
|
|
|
Roper
Park Improvements
|
$5,400
|
|
|
Pollinating
Gardens
|
$3,000
|
|
Ward
3 Town
|
Protected
Bike Lane Demonstration Project
|
$9,500
|
|
|
London
Street Parkette Improvements
|
$8,000
|
|
Ward
4 Ashburnham
|
Pollinator
Gardens: Nicholls Oval and Rotary Trail
|
$19,956
|
|
Ward
5 Northcrest
|
Pollinator
Garden
|
$18,820
|
“CARRIED”
Councillor Therrien left the meeting
at 7:48 p.m. and returned at 7:50 p.m.
Director
of Corporate Services
Report CPFS16-025
Peterborough County/City Paramedics Service - 2016 Budget
Adjustment resulting from Lease of 1003 Clonsilla Avenue
Due
to his previously declared interest, Councillor Haacke did not discuss or vote
on this item.
Moved
by Councillor Pappas
That
this item be referred to the September 6, 2016 Committee of the Whole meeting;
and
That
staff arrange for a presentation by the Peterborough County/City Paramedics
Service.
“CARRIED”
Director
of Corporate Services
Report CPFS16-026
Ontario Municipal Cycling Infrastructure Program –
Transfer Payment Agreement and Combining Project Budgets for the Cycling Lanes
on George Street, Water Street and Sherbrooke Street Project
Moved
by Councillor Vassiliadis
That Council approve the recommendations
outlined in Report CPFS16-026 dated July 25, 2016, of the Director of Corporate
Services, as follows:
a)
That a by-law be passed authorizing the
Mayor and City Clerk to sign the Ontario Municipal Cycling Infrastructure
Program - Transfer Payment Agreement between Her Majesty the Queen in Right of
Ontario, as represented by the Minister of Transportation, and the City of Peterborough
for funding in the amount of $325,000 and a Council approved municipal share of
$420,000 for a total project cost of $745,000; and
b)
That, as a matter of housekeeping, the
Cycling Lanes on George Street, Water Street and Sherbrooke Street Project,
established through Report USTR16-005 dated May 30, 2016, with a project cost
of $347,000 be combined with the $605,000 George Street Improvement Project
(2016 Capital Budget - Project # 5-14.01) and that $50,000 from the
Transportation Demand Management Projects (2016 Capital Budget -Project #
5-14.02) be transferred into the combined project for a total project budget of
$1,002,000.
“CARRIED”
Director of Planning and Development Services
Report PLPD16-050
PHC Acquisition of Four Home Grown Homes Properties
Due
to his previously declared interest, Councillor Clarke did not discuss or vote
on this item.
Moved
by Councillor Pappas
That Council approve the
recommendations outlined in Report PLPD16-050 dated July 25, 2016, of the
Director, Planning & Development Services, as follows:
a)
That
pursuant to Article 5.3 of the Shareholder Direction, the City of Peterborough
as the sole shareholder of Peterborough Housing Corporation (PHC), consents to
the purchase of the following properties from Peterborough Community Housing
Development Corporation (also known as Home Grown Homes) for a total purchase
price of $49,500 plus the assumption of the current debt assigned to the
properties of approximately $750,000:
i)
193
Parkhill Road (2 – one bedroom units)
ii)
196
Antrim Street (2 – three bedroom units)
iii)
220
Edinburgh Street (1 – two bedroom accessible unit and 3 – three bedroom units)
iv)
592-594
George Street North (2 – two bedroom units)
b)
That
the City, as Service Manager, request that the Ministry of Municipal Affairs and
Housing assign the Provincial Contribution Agreement with Home Grown Homes,
dated March 26, 2008, for the construction of the building at 220 Edinburgh
Street, to Peterborough Housing Corporation.
c) That the Mayor
and Clerk be authorized to amend the Peterborough Renovates Program Loan
Agreement between the City and Home Grown Homes, dated July 24, 2015, to add
the new owner, Peterborough Housing Corporation.
“CARRIED”
Director of Planning and Development Services
Report PLPD16-056
Purchase of Property at 808 Sherbrooke Street
Councillor
Pappas asked that each item be separated for vote.
Moved
by Mayor Bennett
That
Council approve the recommendations outlined in Report PLPD16-056 dated July
25, 2016, of the Director of Planning and Development Services as follows:
a) That a by-law be
passed to authorize the purchase of a residential property at 808 Sherbrooke
Street for $245,000.00, plus land transfer tax of $2,175.00.
b) That upon
completion of the Environmental Assessment approval process, the building be
demolished.
c) That the portion
of the property not required for road widening purposes and unavailable to be
independently developed be conveyed to Peterborough Housing Corporation to
support its Capital Planning and Community Revitalization Plan.
Upon
item a) the motion carried. Upon item b) the motion carried. Upon item c) the
motion carried. Upon the main motion of Mayor Bennett, the motion was carried.
Director
of Utility Services
Report USEC16-018
Amendment to Agreement for RFP P-15-15 for Engineering
Consulting Services
Moved
by Councillor Pappas
That Council approve the
recommendations outlined in Report USEC16-018 dated July 25, 2015, of the
Director of Utility Services, as follows:
a)
That the
agreement for RFP P-15-15 for Consulting Engineering Services awarded to G.D. Jewell Engineering
Inc., 71 Millennium Parkway, Unit 1, Belleville, Ontario K8N 4Z5 be increased
by $144,438 from $141,456 to $285,894 plus HST of $37,166.22 for a total cost
of $323,060.22; and
b)
That a provisional
work value of $22,000 be committed to the project and the Director of Utility
Services be provided the authority to adjust the purchase order value to an
upset limit of $307,894, excluding HST, as necessary to complete this project.
“CARRIED”
Other Business
Moved
by Councillor Pappas
That staff prepare a report
on the temporary location and accommodations to be made for the Wednesday
Farmer’s Market as a result of construction work at the site.
“CARRIED”
Adjournment
Natalie
Garnett
Deputy
City Clerk
Councillor
Beamer
Chair