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Committee of the Whole Minutes
City of Peterborough
November 7, 2016
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Minutes of the Committee of the Whole Meeting held on November
7, 2016, in the Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 6:30 p.m. in the Council
Chambers, City Hall.
Roll
Call:
Confirmation of Minutes – October 17, 24 and 31, 2016
Moved
by Councillor Parnell
That
the minutes of the meetings
of Committee of the Whole held on October 17, October 24, and October 31, 2016
be approved.
“CARRIED”
Disclosures of Pecuniary Interest
There
were no Disclosures of Interest.
Consent Agenda
Moved
by Councillor Clarke
That
items 11 and 12 be approved as part of the Consent Agenda.
“CARRIED”
Director
of Corporate Services
Report
CPFS16-039
Court
Security and Prisoner Transportation (CSPT) Program Transfer Payment Agreement
Moved
by Councillor Clarke
That Council approve the recommendation
outlined in Report CPFS16-039 dated November 7, 2016, of the Director of
Corporate Services, as follows:
That
a by-law be passed authorizing the Mayor and Clerk to sign the 2017/2018
Transfer Payment Agreement, and all subsequent agreements or amendments, with
the Province of Ontario, as represented by Her Majesty the Queen in Right of
Ontario as represented by the Minister of Community Safety and Correctional
Services and The Corporation of the City of Peterborough to facilitate
Provincial funding to the City under the Court Security and Prisoner
Transportation Program.
“CARRIED”
City Clerk
Report
CPCLK16-017
Citizen
Appointments to the Downtown Business Improvement Area
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report CPCLK16-017, dated
November 7, 2016, of the City Clerk, as follows:
That Brad Collyer (McColl
Turner LLP Chartered Accounts), Gerti Sina (Gerti’s), Ann Farquharson
(Farquharson Pineiro LLP), and Sam Sayer (Sam’s Place) be appointed to the
Peterborough Downtown Business Improvement Area Board of Directors.
“CARRIED”
Board
Chair and President & CEO, Peterborough Economic Development
Report PED16-004
PED 2016 Third Quarter Report
Tom
Robinson, Board Chair and Rhonda Keenan, President and CEO of Peterborough
Economic Development made a presentation.
Moved
by Councillor Therrien
That Council approve the recommendation
outlined in Report PED16-004 of the President & CEO and Board Chair of
Peterborough Economic Development, as follows:
That
Report PED16-004 and supporting presentation, providing the Peterborough
Economic Development 2016 Third Quarter Report be received.
“CARRIED”
Director
of Community Services
Report CSRS16-006
Vision 2025 Final Consultant Presentation
Robert
Lockhart of RETHINK group made a presentation.
Councillor
Parnell left the meeting at 7:25 p.m. and returned at 7:28 p.m.
Moved
by Councillor Baldwin
That
Council approve the recommendations outlined in Report CSRS16-006 dated
November 7, 2016, of the Director of Community Services, as follows:
a) That a
presentation by Mr. Robert Lockhart, from RETHINK Group, be received as a final
update on the Vision 2025 project, a 10-year Strategic Plan for Recreation,
Parks, Arenas, and Culture;
b) That the final
draft of the Vision 2025 Strategic Plan, as attached as to Report CSRS16-006 as
Appendix “A” be adopted in principle; and
c) That the Belief
Statement and Guiding Principles identified in the Vision 2025 Strategic Plan
be approved and used as planning tools to shape policies and influence
priorities for municipal services provided by the City, in the sectors of
Recreation, Parks, Arenas, and Culture.
“CARRIED”
Director
of Utility Services
Report USDIR16-012
Approval of Recommended Streetscape and Public Realm for
Bethune Street from Townsend Street to Dublin Street
Andrew
Dafidge of Gladkey Planning, and Peter Middaugh and Mike Hubicki of AECOM, made
a presentation.
Moved
by Councillor Pappas
That Council approve the
recommendations outlined in Report USDIR16-012 dated November 7, 2016, of the
Director of Utility Services, as follows:
a) That the presentation by AECOM on the matter
of the Streetscape and Public Realm for Bethune Street be received;
b) That Council endorse the recommended
Streetscape and Public Realm for Bethune Street from Townsend Street to Dublin
Street as depicted in Section 3 of Report USDIR16-012;
c) That Council request staff to include in
future budgets the funds shown in Table 3 of Report USDDIR16-012 for the years
2018 to 2024 inclusive for the implementation of the Recommended Plan
referenced in Recommendation b);
d) That Staff be requested to report further to
Council on the matter of undergrounding the existing overhead electrical
distribution system on Bethune Street from Townsend Street to Dublin Street and
on Charlotte Street from Aylmer Street to Park Street; and
e) That the Bethune Street Project Land-Use and
Urban Design Study be received, and the recommendations be adopted, including:
i) incorporating the recommendations of the
Study in the current Official Plan Update; and
ii) Upon the
completion and adoption of amendments arising from the Official Plan Update, that
Staff initiate the Zoning By-law Amendment process to implement the
recommendations of the Bethune Street Project Land-Use and Urban Design Study.
Committee, at its meeting of
November 7, 2016 made the following recommendation:
f) That staff
report back on an alternate design to minimize the impact to businesses in the redevelopment
area, including the areas of Brock and Bethune Streets and Charlotte and
Bethune Streets.
“CARRIED”
Director
of Community Services
Report CSD16-024
Presentation of the Draft City of Peterborough Climate
Change Action Plan
Liz
Nield and Jeff Garkowski of Lura Consulting made a presentation.
Councillor
Pappas left the meeting at 9:04 p.m. and returned at 9:06 p.m.
Councillor
Haacke left the meeting at 9:06 p.m. and returned at 9:08 p.m.
Moved
by Councillor Parnell
That
Council approve the recommendations outlined in Report CSD16-024 dated November
7, 2016 of the Director of Community Services, as follows:
a) That the
presentation by Lura Consulting be received for information;
b) That
the draft Greater Peterborough Area Climate Change Action Plan be received for
information; and
c) That
the staff be directed to report back on proposed targets and a detailed local
action plan.
“CARRIED”
City Clerk
Report CPCLK16-018
Introduction of New YMCA President & CEO and Peace
Week
David
Allen, President and CEO, YMCA, made a presentation.
Councillor
Baldwin left the meeting at 9:30 p.m. and returned at 9:31 p.m.
Moved
by Councillor
That
Council approve the recommendation outlined in Report CPCLK16-018, dated
November 7, 2016, of the City Clerk, as follows:
That the presentation from
the YMCA be received for information.
“CARRIED”
Chief Administrative Officer
Report CAO16-011
Long-Term Care Overview
Moved
by Councillor Baldwin
That
the Rules of Order be suspended to allow the meeting to continue past the hour
of 10:00 p.m.
“CARRIED”
Moved
by Councillor Clarke
That Council approve the recommendations
outlined in Report CAO16-011, November 7, 2016, of the Chief Administrative
Officer, as follows:
a) That Report CAO16-011 be
received for information purposes.
b) That Council recommends to Fairhaven’s Committee of
Management that they consider engaging an external party to conduct an
operational/financial review at the home to be presented to the City and County
as part of Fairhaven’s 2018 budget submission.
c) That Council authorize staff to send a letter to the
Ministry of Health and Long-Term Care pressing for necessary changes to the
Long-Term Care Homes Act, funding formulas, and funding levels and that this
letter also be sent to AMO seeking the support of other municipalities.
“CARRIED”
Director
of Community Services
Report CSSS16-004
Community Meal Service Agreement
Moved
by Councillor Riel
That
Council approve the recommendations outlined in Report CSSS16-004, dated
November 7, 2016 of the Director of Community Services, as follows:
a)
That
Staff be directed to negotiate a service agreement with St. John’s Anglican
Church for the delivery of the Community Meal Program, to replace the existing Lighthouse
Drop-in Program and the One Roof Community Diner Program; and
b)
That
a by-Law be enacted authorizing the Mayor and Clerk to execute an agreement
with St. John’s Anglican Church for the delivery of a Community Meal Program.
“CARRIED”
Councillor
Beamer stepped-down as Chair, and Vice Chair Councillor Pappas assumed the
Chair.
Director
of Utility Services
Report USDIR16-013
Chemong Road/Reid Street Reconstruction and Widening
Project Scheduling
Moved
by Councillor Beamer
That Council approve the
recommendation outlined in Report USDIR16-013 dated November 7, 2016, of the
Director of Utility Services, as follows:
That
staff proceed to advance the design of the Chemong Road/Reid Street
Reconstruction as described in Report USDIR16-013 and,
Committee
at its meeting of November 7, 2016 made the following recommendation:
That
the Alternate Proposal, involving the detailed design in 2018, as outlined in
Report USDIR16-013 be approved.
“CARRIED”
Councillor Beamer reassumed
the Chair.
Director
of Corporate Services
Report CPFS16-038
Issuing of Income Tax Receipts to Commemorate the 100th
Anniversary of Vimy Ridge on April 9, 2017 and Restore the Cenotaph
Moved
by Councillor Clarke
That Council approve the recommendations
outlined in Report CPFS16-038, dated November 7, 2016, of the Director of
Corporate Services, as follows:
a) That
commemorating the 100th Anniversary of Vimy Ridge on April 9, 2017 and
restoring of the Cenotaph in Confederation Park be deemed to be in the City of
Peterborough’s interest.
b) That the City
accept donations, issue income tax receipts to donors and deposit all monies
received in the Cenotaph Trust Fund held by the City, to be used to commemorate
the 100th Anniversary of Vimy Ridge and to restore the Cenotaph.
c) That a Capital project be
created for the restoration of the Cenotaph.
“CARRIED”
Other Business
Moved by Councillor Parnell
That the Council for the City of
Peterborough approve the placement of a privately funded Memorial at the North
End of Millennium Park to respect the 24 souls who died in this historic Quaker
Oats Fire within the City of Peterborough, with the following conditions:
a)
A
certified Engineer must be hired to provide the necessary requirements to
ensure stability of the structure, explore the spread footing for the
structure, to staff’s satisfaction, and at no cost to the City.
b)
The
chosen contractor must be insured and have Worker's Compensation Insurance to
work on public lands, to City Standards. The City shall be named as a third
party on the insurance for this project.
c)
The
City will provide the necessary base archeological work (very minimal
risk) and opinion.
d)
The
City, as demonstrated on the attached map, approve the placement of this
memorial on public lands at the North End of Millennium Park at the Committee’s
(The Descendants of the Quaker Fire Organizing Committee) expense. This
location is optimal for the vision of this replica memorial.
e)
That
the placement of this memorial will not interfere with the anticipated Simcoe
Street Entrance improvement, railway or the planned Aboriginal Circle for
Millennium Park.
f)
The
stone seating area and stone base for the memorial will meet the engineers’
requirements and will be donated to the project by Jim and Jane Gill.
g)
The
metal component of the structure will be properly placed and secured for safety
and stability. There will be no sharp edges or sharp cuts that could be a
cutting hazard. The 24 souls who perished in the fire will be listed on the
metal part of the memorial and it will be finished with a coating to enable
easy maintenance.
h)
The
memorial will be surrounded by low level vegetation to discourage climbing by
young citizens.
i)
A
construction plan is to be prepared to the satisfaction of staff, and
restoration of the lands that may be disturbed during the construction must be
done at the expense by the Committee.
j)
That
the staff lead on this project will be Mr. Brian Buchardt, Urban Design
Planner. The volunteers for the project will be lead by Jim and Jane Gill. (Jane
is a descendant of one of the souls who perished in the fire.)
k)
That
completion of this project is anticipated in conjunction with the 150 year
anniversary of Canada.
l)
That
the placement of a Memorial at the North End of Millennium Park to respect the
24 souls who die in the Quaker Oats Fire in the City of Peterborough be deemed
to be in the City of Peterborough's interest.
m)
That
the City accept donations, issue income tax receipts to donors and ensure the
funds are used for the Memorial.
“CARRIED”
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair