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Committee of the Whole Minutes
City of Peterborough
March 7, 2016
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Minutes of the Committee of the Whole Meeting held on March
7, 2016, in the Council Chambers, City Hall.
The
special meeting of Committee of the Whole was called to order at 6:30 p.m. in the
Doris Room, City Hall.
Roll
Call:
Confirmation of Minutes – February 16 and 22, 2016
Moved
by Councillor Parnell
That
the minutes of the meetings
of Committee of the Whole held on February 16 and February 22, 2016 be
approved.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of pecuniary interest.
The
Chair noted that agenda item 7, 2015 Investment Report, should be CPFS16-008, and
not CPFS16-003.
Consent Agenda
Moved
by Councillor Clarke
That
items 3, 4, 6, 8, 9, 10 and 11 be approved as part of the consent agenda.
“CARRIED”
Director of Planning and Development Services
Report PLHD16-001
Kinsmen Garden Court – Planning for the future
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report PLHD16-001 dated March
7, 2016 of the Director of Planning and Development Services, as follows:
a) That a By-law be
adopted authorizing City Council to designate the property at 831 Dutton Road
as a Municipal Housing Facility (MHF) in accordance with By-law Number 12-094 and authorizing the Mayor and Clerk to sign
agreements and other documents to provide municipal incentives, in accordance
with Report PLHD16-001;
b) That Peterborough
Kinsman Club Enterprises Limited (Kinsman) continue to be exempt from property
tax for municipal and school purposes, but that the exemption take the form of
an annual rebate from the City, in an amount equal to the annual property tax
paid for 831 Dutton Road, for five years commencing August 2, 2017, with the
possibility of a subsequent five year renewal;
c) That staff be
authorized to negotiate the specific terms and conditions of a legal agreement
with Peterborough Kinsman Club Enterprises Limited (Kinsman) to ensure
affordable rents for a minimum of five years, with the possibility of a
subsequent five year renewal; and,
d) That staff report
back on the long-term potential for the property, and undertake research and
consultations in a manner consistent with the development of the Strategic Plan
for Social Housing, to obtain information that may have a direct impact on the
City’s interest in the property and the City’s interest in maintaining or
enhancing the Service Level for social housing.
“CARRIED”
Director of Planning and Development Services
Report PLHD16-002
Municipal Incentives for Affordable Rental Housing,
342 Downie Street Peterborough
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report PLHD16-002 dated March
7, 2016, of the Director of Planning and Development Services, as follows:
a)
That
the Affordable Housing and Central Area Community Improvement Plan (CIP)
applications be approved for the proposed four (4) unit affordable rental
housing project at 342 Downie Street in accordance Report PLHD16-002;
b)
That
the project be approved for $230,000 in capital funding for four (4) affordable
rental units using the Investment in Affordable Housing 2014 Extension program
funding;
c)
That a
By-law be adopted authorizing City Council to designate the property at 342
Downie Street as a Municipal Housing Facility (MHF), in accordance with
By-law Number 12-094, and
authorizing the
Mayor and Clerk to sign agreements and other documents to provide municipal
incentives, in accordance with Report PLHD16-002; and
d)
That a
By-law be adopted authorizing City Council to exempt the property at 342 Downie
Street from property tax levied for municipal and school purposes for a period
of ten years, as a Municipal Housing Facilities in accordance with
By-law Number 12-094.
“CARRIED”
Director
of Corporate Services
Report CPFS16-005
By-law to Authorize Borrowing $15,000,000 for 2016
Current Expenditures
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report CPFS16-005 dated March 7, 2016, of the
Director of Corporate Services, as follows:
That
a by-law be enacted to establish a $15,000,000 borrowing limit for the 2016
year to finance current expenditures.
“CARRIED”
Director of Corporate Services
Report CPFS16-004
2015 Council Remuneration Statements
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report CPFS16-004 dated March 7, 2016 of the
Director of Corporate Services as follows:
That the 2015 Remuneration Statements
for Council Members and Council appointees to boards and commissions, outlined
in report CPFS16-004, dated March 7, 2016 of the Director of Corporate
Services, be received for information.
“CARRIED”
Director of Community Services
Report CSACH16-002
A Report to Repeal the Museum Archives Advisory Committee
By-Law
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report CSACH16-002 dated March
7, 2016, of the Director of Community Services, as follows:
a) That By-Law
11-019, being a By-Law to Establish a Museum and Archives Advisory Committee
(MAAC), be repealed (Appendix A);
b) That By-Law
16-027, being a By-Law to Establish a Museum and Archives Advisory Committee,
be adopted (Appendix B).
“CARRIED”
Director
of Community Services
Report CSACH16-003
Heritage Property Tax Relief Program Exception for 252
Parkhill Road
Moved
by Councillor Clarke
That Council approve the recommendation outlined in Report
CSACH16-003 dated March 7, 2016 of the Director of Community Services as
follows:
That
a by-law be passed, attached as Appendix A, as permitted by Section 10 of
By-Law 11-086, being a by-law to provide for a tax rebate in respect of
designated heritage properties, allowing the property at
252 Parkhill Road West to be included in the HPTRP.
“CARRIED”
Director
of Community Services
Report CSAD16-001
Agreement Extension Approval - Arena Division
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report CSAD16-001 dated March 7,
2016, of the Director of Community Services as follows:
That the Agreement between the City of
Peterborough and Brown’s Fine Food Services Inc. for the operation of food
services at the Peterborough Memorial Centre be extended for a period of two
(2) years ending May 31, 2018.
“CARRIED”
Director of Utility Services
Report USEC16-007
Asset Management Maturity Assessment and Roadmap
Moved
by Councillor Vassiliadis
That Council approve the
recommendation outlined in Report USEC16-007 dated March 7, 2016, of the
Director of Utility Services, as follows:
That the presentation from Mr. Owen
James of Associated Engineering regarding the status of asset management in the
City of Peterborough be received for information.
“CARRIED”
Director, Planning and Development Services
Report PLPD16-013
Purchase of 359 Aylmer Street North
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report PLPD16-013 dated March 7, 2016, of the
Director, Planning and Development Services, as follows:
a)
That
a by-law be passed to authorize the purchase of the property at 359 Aylmer St
North, described as Town Plan 1, Part Lot 8, South of Simcoe St., West of
George St., City of Peterborough, for $650,000.00 plus land transfer tax of
$9,475.00.
Committee,
at its meeting of March 7, 2016 added the following recommendation:
b)
That
staff provide a report to Council on the potential uses of the property, prior
to demolition of the existing building.
“CARRIED”
Director
of Corporate Services
Report CPFS16-008
2015 Investment Report
Moved
by Councillor Pappas
That Council approve the
recommendation outlined in Report CPFS16-008 dated March 7, 2016, of the
Director of Corporate Services, as follows:
That
the 2015 Investment Report be received for information.
“CARRIED”
../../../agdocs.aspx?doctype=minutes&itemid=27403
Director
of Community Services
Report CSRS16-001
2020 Ontario Summer Games
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in Report CSRS16-001 dated March
7, 2016, of the Director of Community Services, as follows:
a) That Staff be
directed to provide a Letter of Intent to the Ministry of Tourism Culture and
Sport expressing the City’s interest in submitting a bid to host the 2020
Ontario Summer Games; and
b) That Staff report
back to Council at a future date, with recommendations on whether or not to
submit a bid to host the 2020 Ontario Summer Games.
“CARRIED”
Other Business
Review
of Council Salaries
Moved
by Councillor Therrien
That
staff establish a citizen advisory committee to review Council salaries using comparators
from around the province and,
That
staff report back to Council with the findings.
“CARRIED”
Councillor
Pappas requested staff to provide an update (by e-mail) on the November 2015
motion of Council requesting a report in March of 2016 on traffic calming
measures on Prince Street.
Councillor
Pappas asked staff to send Council (by e-mail) the letter from the province
requesting additional information pertaining to the Parkway Environmental Assessment
(EA).
Report
on Additional Technical Information, Parkway EA Submission
Moved
by Councillor Pappas
That
upon Ministry approval, staff provide a report to Council containing the additional
technical information requested by the province on the Parkway EA submission to
the Ministry of Environment and Climate Change.
“LOST”
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair