Public Library Board of Trustees
City of Peterborough
March 28, 2017
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Minutes of a Meeting of the Public Library Board of
Trustees Held on March 28, 2017 at the DelaFosse Branch, 729 Park Street.
The
meeting of the Public Library Board of Trustees was called to order at 7:05 p.m.
at the DelaFosse branch, 729 Park Street.
Present:
Paul
Stern, Chair
Leslie
Woolcott
Mauro
DiCarlo
Barb
Connor
Councillor
Baldwin
Teresa
Kerr, Vice Chair
Regrets:
Steven
MacDonald
Garth
Wedlock
Natalie
Garnett, Deputy City Clerk
Jennifer Jones, Acting Library Manager/CEO
Ken
Doherty, Director of Community Services
Minutes – February 28, 2017
Moved
by Councillor Baldwin
That
the minutes of the Public Library Board of Trustees meeting held on February 28,
2017 be approved as circulated.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Pecuniary Interest.
Closed Session
Moved
by Mauro DiCarlo
That Committee move into Closed Session to discuss one item under Section 239(2)(d) Labour
relations or employee negotiations.
“CARRIED”
Committee
convened in Closed Session at 7:06 p.m.
Committee
moved out of Closed Session at 7:23 p.m.
Open Session
Moved
by Mauro DiCarlo
That
Jennifer Jones be appointed the Chief Executive Officer of the Peterborough
Public Library.
“CARRIED”
Consent Agenda
Moved
by Councillor Baldwin
That
Item 9 be approved as part of the Consent Agenda
“CARRIED”
Acting Library Manager/CEO
Report PPL17-018
SOLS Trustee Council
– 2017 Spring Meeting
Moved
by Councillor Baldwin
That
the Library Board approve the recommendation outlined in Report PPL17-018 dated
March 28, 2017, of the Acting Library Manger/CEO, as follows:
That
Report PPL17-018 be received for information.
“CARRIED”
Acting Library Manager/CEO
Report
PPL17-015
Updates
from the Foundation and Friends of the Library
Moved
by Leslie Woolcott
That
the Library Board approve the recommendations outlined in Report PPL17-015 dated
March 28, 2017, of the acting Library Manager/CEO, as follows:
a) That a verbal
report to inform the Library Board on the status of the Peterborough Public
Library Foundation by Teresa Kerr, be received for information; and,
b) That a verbal report to inform
the Library Board on the status of the Friends of the Peterborough Public
Library by Barb Connor, be received for information.
“CARRIED”
Acting Library Manager/CEO
Report PPL17-016
Memorandum of Understanding Update
Teresa
Kerr provided an update on the Memorandum of Understanding.
Moved
by Barb Connor
That
the Library Board approve the recommendation outlined in Report PPL17-016 dated
March 28, 2017, of the Acting Library Manger/CEO, as follows:
That
a verbal report to inform the Library Board of the status of the Library
Board/City of Peterborough Memorandum of Understanding by the Committee's
Chair, be received for information.
“CARRIED”
Ken Doherty, Director of Community Services, left the meeting
at 7:38 p.m.
Acting Library Manager/CEO
Report PPL17-020
Library Operational Goals -
Update
Moved by Teresa Kerr
That
the Library Board approve the recommendations outlined in Report PPL17-020 dated
March 28, 2017, of the Acting Library Manager/CEO, as follows:
a)
That
Report PPL17-020 be received for information;
b)
That
the 2017 Library Operational Goals are as follows: move back to Aylmer Street
location, strategic plan, performance reviews for unionized staff, staff
recognition, enhanced communication, improved customer service, update website
and social media, new/expanded programming, refresh of the library brand,
implement any changes as a result of the adoption of the MOU; and,
c)
That
the 2017 Library Board Goals are as follows: complete MOU, strategic plan,
complete performance appraisal of Library CEO, ensure library services are
delivered throughout the community, grand opening of Aylmer Street location,
review existing policy framework, review by-laws, and review Board performance.
“CARRIED”
Acting Library Manager/CEO
Report PPL17-014
Acting Library Manager/CEO Report March 2017
Moved
by Councillor Riel
That
the Library Board approve the recommendation in Report PPL17-014 dated March 28, 2017, of the acting Library
Manager/CEO as follows:
That
Report PPL17-014 be received for information.
“CARRIED”
Acting Library Manager/CEO
Report PPL17-017
Library Strategic Plan –
Status Update
Moved by Leslie Woolcott
That
the Library Board approve Report PPL17-017, dated March 28, 2017 concerning the
Library Strategic Plan, as follows:
That Report PPL17-017 of the
Acting Library Manager/CEO be received for information.
“CARRIED”
Acting Library Manager/CEO
Report PPL17-019
Grand Opening Update
Moved
by Barb Connor
That
the Library Board approve the recommendation outlined in Report PPL17-019 dated
March 28, 2017, of the Acting Library Manger/CEO, as follows:
That
a verbal report to inform the Library Board of the status of the plans for the
Library Grand Opening at the Aylmer Street location, be received for
information.
“CARRIED”
Acting Library Manager/CEO
Report PPL17-021
Library Association
Memberships - Update
Moved
by Councillor
Baldwin
That
the Library Board approve the recommendations outlined in Report PPL17-021 dated
March 28, 2017, of the acting Library Manager/CEO, as follows:
a) That Report
PPL17-020 be received for information; and,
b) That the
library's FOPL membership not be renewed at this time.
“CARRIED”
Acting Library Manager/CEO
Report PPL17-022
Library Card
Registration Policy
Moved
by Teresa
Kerr
a)
That
a decision on the Library Card Registration Policy be deferred to the Committee
April meeting; and,
b)
That
staff provide additional information on costing.
“CARRIED”
Acting Library Manager/CEO
Report PPL17-023
Library Membership
Policy
Moved
by Teresa Kerr
That
the Library Board approve the recommendations outlined in Report PPL17-023 dated
March 28, 2017, of the Acting Library Manager/CEO, as follows:
a)
That
Report PPL17-023 be received for information; and,
b)
That
the updated Library Membership Policy be approved.
“CARRIED”
Other Business
Moved
by Mauro DiCarlo
That
the Peterborough Public Library Board of Trustees reconfirm the use of the Materials
Selection Policy as the process for the deselection of materials.
“CARRIED”
Next Meeting
The
Chair indicated that the next Board meeting will be held on April 25, 2017.
Adjournment
Moved
by Mauro DiCarlo
Natalie
Garnett
Deputy
Clerk
Paul
Stern
Chair