City Council Meeting Agenda
 

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Electronic Meeting

Introduction of Poet Laureate

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10.a, 10.b, 10.c, 10.d, 10.e, 10.f, 10.g, 10.h, 10.i
11.a, 11.b, 11.c, 11.d, 11.e
12.a, 12.b

 

 

 

Report IPSPL21-031

  • That Council approve the recommendation outlined in Report IPSPL21-031 dated September 7, 2021 of the Commissioner of Infrastructure and Planning Services, as follows:

    That the Site Plan Application submitted by Lett Architects Inc. for the construction of a 3,010 square metre (32,399 square feet) Canadian Canoe Museum be approved, subject to the following conditions:

    a) The deposit of site work performance security of an appropriate value to be determined by staff and;

    b) That all the detailed technical requirements be addressed to the satisfaction of the Commissioner of IPS.

Report IPSCOM21-002

  • That Council approve the recommendation outlined in Report IPSCOM21-002 dated September 7, 2021, of the Commissioner of Infrastructure and Planning Services, as follows:

    That Report IPSCOM21-002 be received for information.

Report IPSTR21-015

  • That Council approve the recommendations outlined in Report IPSTR21-015 dated September 7, 2021, of the Commissioner of Infrastructure and Planning Services, as follows:

    a) That a Non-Standard Procurement for the supply of 12 transit fareboxes be awarded to Garival, 2105 Le Chatelier, Laval, Quebec H7L 5B3 at a cost of  $320,400.00 plus $41,652.00 HST for a total cost of $362,052.00; and

    b) That a Non-Standard Procurement for the supply of ITS equipment for 14 transit buses be awarded to Strategic Mapping Inc., 2345 Yonge Street, Toronto, Ontario M4P 2E5 at a cost of $256,506.00 plus $33,345.78 HST for a total cost of $289,851.78; and

    c) That Garival and Strategic Mapping Inc. be considered as vendors of record for new or replacement fareboxes or Transit ITS equipment, respectively, and that future purchases be considered as Exempt Purchases under Appendix B B.1.3 (l) of the Purchasing By-law 18-084.

Report IPSPL21-034

  • That Council approve the recommendation outlined in Report IPSPL21-034 dated September 7, 2021, of the Commissioner of Infrastructure and Planning Services, as follows:

    That Report IPSPL21-034 be received for information.

Report IPSPL21-033

  • That Council approve the Recommendations outlined in Report IPSPL21-033 dated September 7, 2021, of the Commissioner of Infrastructure and Planning  Services, as follows:

    a) That the Zoning By-law be amended to modify Exception 287, to reflect site- specific regulations related to the maximum number of dwelling units, minimum lot area per dwelling unit and maximum lot and building coverage, in accordance with the draft amendment attached as Exhibit C to Report IPSPL21-033;

    b) That the required Site Plan Agreement for the associated Phase 2 development include the following provisions:

    i. Road widening along the Parkhill Road East frontage as prescribed by Table 2 of the Official Plan; and

    ii. Provisions for payment of a proportionate share of the cost of downstream improvements to the local sanitary system be made.

    iii. Cash in lieu of parkland and parking, in accordance with the Affordable Housing Community Improvement Plan.

Report PKED21-006

  • That Council approve the recommendation outlined in Report PKED21-006 dated September 7, 2021 of the Board Chair and President & CEO of Peterborough & the Kawarthas Economic Development, as follows:

    That Report PKED21-006 and supporting presentation, providing the Peterborough & Kawarthas Economic Development 2021 Second Quarter Metrics be received for information. 

Report CSRS21-004

  • That Council approve the recommendation outlined in Report CSRS21-004, dated September 7, 2021, of the Commissioner of Community Services, as follows:

    That the report of the Commissioner of Community Services be received for information.

  • a) That the next report on Climate Change Mitigation and Adaptation targets and initiatives include:

    i) A plan to review and move to the eventual conversion of the Cities fleet vehicles to non carbon base fuels;

    ii) An incentive program for the planting of trees on private property.

    b) That, as part of the Policy Work following the approval of the City’s Official Plan, the following initiatives be investigated:

    i) The feasibility of including an electric vehicle charging station in all new homes;

    ii) A possible incentive program for retrofitting current homes with an electric vehicle charging station.

    c) That the City communicates with other agencies that it supports and encourages them to also begin to plan for the conversation to non carbon-based fuels.

  • Whereas, in 2018, pursuant to the Municipal Act, 2001, Council of the City appointed Sandra Clancy as the City’s Chief Administrative Officer;

    And whereas, in that capacity, Sandra Clancy is the most senior City employee in terms of administrative rank with a direct reporting relationship to Council and is responsible for exercising general control and management of the City’s affairs for the purpose of ensuring the efficient and effective operation of the City, all as more specifically set out in By-law 18-112;

    And whereas, in addition to the workload customarily associated with the responsibilities of a Chief Administrative Officer, Sandra Clancy has assisted Council and led City staff through the COVID-19 pandemic and the City’s response to it;

    And whereas Sandra Clancy has been committed to serving the City and its municipal Council as an employee for a continuous period of more than 36 years;

    Now therefore be it resolved:

    That Council of the City of Peterborough hereby expresses its gratitude to Sandra Clancy for her leadership as the City’s Chief Administrative Officer and for her long-standing and continuing commitment to staff, Council and the City of Peterborough.

Report CSSS21-007

  • That Council approve the recommendation in Report CSSS21-007, dated September 13, 2021, of the Commissioner of Community Services, as follows:

    That Report CSSS21-007 be received for information.  

Report CSSS21-011

  • Amended Recommendation:

    That Council approve the recommendations outlined in Report CSSS21-011, dated September 13, 2021 of the Commissioner of Community Services, as follows:

    a) That Council direct the Mayor and Warden to send a letter requesting that the Minister of Children, Community and Social Services provide funding for the City administered Social Assistance (Ontario Works) program so that it is restored to its original 50/50 cost share; and

    b) That Council direct the Commissioner of Community Services to work with senior staff at the Ministry of Children, Community and Social Services to identify additional funding opportunities to restore the Social Assistance (Ontario Works) program to its original 50/50 cost share.

Report CLSCLK21-024

  • That Council approve the recommendation outlined in Report CLSCLK21-024 dated September 13, 2021, of the City Clerk, as follows:

    That the presentation from the Monarch Ultra Team be received for information.

Report CLSFS21-033

  • Amended Recommendation:

    That Council approve the recommendations outlined in Report CLSFS21-033, dated September 13, 2021, of the Commissioner of Corporate and Legislative Services on behalf of the President and Chair of the City of Peterborough Holdings Inc., as follows:

    a) That the letter dated August 16, 2021 and the 2020 Annual Report for the fiscal year ended December 31, 2020, from the City of Peterborough Holdings Inc., and attached as Appendices A and B to Report CLSFS21-033, be provided to Council pursuant to paragraph 4.13(a) of the City’s Shareholder Declaration; and

    b) That Baker Tilly KDN LLP, Chartered Professional Accountants, are hereby appointed auditors of the Corporation, until the next annual resolution of the Shareholder is signed or until their successors are duly appointed.

    c) That staff be directed to follow up with COPHI on the requirement to provide the City Finance Department with an annual Business Plan as per Section 6.1 of the current Shareholder Direction.

    d) That the CEO and Chair of the COPHI Board be invited to attend General Committee to discuss matters of mutual interest.
  • That staff be directed to send a letter to FCM, AMO and to the MP following the Federal Election to and request, as a minimum, the current funding agreements are maintained and if possible, enhanced.

Report CLSHR21-007

  • That Council approve the recommendation outlined in Report CLSHR21-007 dated September 22, 2021 of the Commissioner of Corporate and Legislative Services as follows:

    That the Workplace COVID-19 Mandatory Vaccination Policy as set out in Appendix A to Report CLSHR21-007 dated September 22, 2021, be approved.

Report IPSENG21-036

  • That Council approve the recommendation outlined in Report IPSENG21-036, dated September 22, 2021, of the Commissioner of Infrastructure and Planning Services as follows:

    That the contract awarded to Coco Group Inc., 12520 County Road 2, Morrisburg, Ontario, K0C 1X0, for ITT-02-21 Applegrove Avenue Reconstruction, be increased by $200,000.00 from $2,066,284.76 to $2,266,284.76 plus  $294,617.02 HST for a total cost of $2,560,901.78.

Whereas we are settlers on these lands of the Ojibwe Nation (Treaty 20 territory-the Williams Treaty) and as an ally to the Indigenous peoples of Turtle Island, I ask that city council consider a meaningful action to bring awareness and further education about Canada's history of Residential Schools. 

We ask that a city bus be wrapped in orange and bear the Every Child Matters logo to show Peterborough's commitment to reconciliation. Although September 30th has finally been acknowledged as a federal statutory holiday, there are still far too many people who are unaware of the horrific history of our government (in conjunction with Religious Organizations ) and it's attempt to destroy the culture and communities of First Nation, Inuit and Metis peoples. 

By wrapping a city bus, Peterborough can make a highly visible statement that it is committed to spreading awareness and acknowledging the truth of our nation's history. There can be no reconciliation without truth, and no truth without acknowledgement. Please consider taking this simple, effective action on behalf of the children who never made it home, as well as the generations of survivors who are still affected by these horrors of history. 

14.a

Being a By-law to amend the Zoning By-law for the lands known as 246 Parkhill Road East and 21, 31 and 33 Leahy’s Lane

14.b

Being a By-law to authorize the execution of the transfer payment agreement between Her Majesty the Queen in Right of Ontario as represented by the Ministry of Infrastructure and The Corporation of the City of Peterborough together with agreements, amending agreements and documents on terms acceptable to the Commissioner of Corporate and Legislative Services and in forms acceptable to the City Solicitor for the Investing in Canada Infrastructure Program – COVID-19 Resilience Stream funding for the Peterborough Sports and Wellness Centre – Dectron project

14.c

Being a By-law to amend the Zoning By-law to remove the “H” – Holding Symbol from the Zoning of the property at 2077 and Part of 2011 Ashburnham Drive (Johnson Park)

16.a

Being a by-law to confirm the proceedings of the Council of its regular meeting held on September 27, 2021