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Committee of the Whole Minutes
City of Peterborough
May 30, 2016
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Minutes of the Committee of the Whole Meeting held on May
30, 2016, in the Doris Room and Council Chambers, City Hall.
The
meeting of Committee of the Whole was called to order at 6:00 p.m. in the Doris
Room, City Hall.
Roll
Call:
Moved
by Councillor Clarke
That Committee move into Closed Session to discuss one item under Section
239(2)(c) A proposed or pending acquisition or disposition of land by the
municipality or local board and one item under Section 239(2)(b) Personal
matters about an identifiable individual, including municipal or local board
employee.
“CARRIED”
Committee
moved out of Closed Session at 6:09 p.m.
Committee
reconvened in Open Session at 6:30 p.m. in the Council Chambers.
Confirmation of Minutes – May 2, 2016
Moved
by Councillor Clarke
That
the minutes of the meetings
of Committee of the Whole held on May 2, 2016 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
Councillor
Clarke declared an Interest with Report CSAD16-002 - Award of RFP P-14-16 for
Exclusive Pouring Rights for Soft Drink Beverage Products at Various City of
Peterborough Facilities, as he is employed by a company that produces beverages.
Councillor
Haacke declared an Interest with Report OCS16-002 – Peterborough Humane
Society: Animal Care Centre, as the Humane Society is a client of his.
Councillor
Pappas declared an interest with Report PLPD16-045 – Peterborough Housing
Corporation Shareholders Report (2014 and 2015), as a family member lives in
the one of the residences.
Report of Closed Session
Director
of Planning and Development Services
Report
PLPD16-043
Purchase
of Property at 651 Harper Road
Moved
by Councillor Pappas
That
Council approve the recommendations outlined in Report PLPD16-043 dated May 30,
2016, of the Director of Planning and Development Services as follows:
a) That a by-law be
passed to authorize the purchase of property known municipally as 651 Harper
Road, for $245,000.00, plus land transfer tax of $2,175.00; and
b) That upon completion
of the transaction, the building be demolished.
“CARRIED”
Report of Closed Session
City
Clerk
Report
CPCLK16-012
Citizen
Appointments to Property Standards Committee
Moved
by Councillor McWilliams
That
Council approve the recommendation outlined in Report CPCLK16-012, dated May
30, 2016, of the City Clerk, as follows:
That Thomas Green, Rod
Manley, Jeff Roberts, Dave McFadden and Claude Dufresne be appointed to the
Property Standards Committee, with terms to November 30, 2018.
“CARRIED”
Consent Agenda
Moved
by Councillor Clarke
That
items 9, 10, 11, 12 and 16 be approved as part of the Consent Agenda.
“CARRIED”
Director of Community Services
Report CSD16-018
Welcoming Communities Application
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report CSD16-018 dated May 30,
2016 of the Director of Community Services, as follows:
That
the Peterborough Immigration Partnership’s application to Immigration, Refugees, and
Citizenship Canada (IRCC) for recognition as a Welcoming Community be endorsed.
“CARRIED”
Director of Community Services
Report CSD16-020
Kinsmen Rooftop Solar Revenue Sharing and Lease Agreement
Moved
by Councillor Clarke
That
Council approve the recommendation outlined in Report CSD16-020 dated May 30,
2016 of the Director of Community Services, as follows:
That the Mayor and the
Clerk be authorized to sign the Kinsmen Rooftop Solar Revenue Sharing and Lease
Agreement.
“CARRIED”
Director of Corporate Services
Report CPFS16-013
New Business Property Tax Capping Options
Moved
by Councillor Clarke
That
Council approve the recommendations outlined in report
CPFS16-013 dated May 30, 2016 of the Director of Corporate Services as follows:
a) That capping be based on a
maximum increase of 10% of the previous year’s CVA (Current Value Assessment)
tax for the eligible property.
b)
That
no capping credit be applied for properties where the required billing
adjustment is within $500 of the properties’ CVA tax; affected properties would
be billed at their full CVA tax level.
c)
That
properties within the Industrial tax class will no longer be eligible for the
capping program.
d)
That
properties within the Commercial and Multi-Residential tax classes move towards
CVA Tax over a four year phase-out period.
“CARRIED”
Director of Utility Services
Report USTR16-006
Parking Restrictions on Westbrook Drive from Weller
Street to Kensington Drive
Moved
by Councillor Clarke
That Council approve the
recommendation outlined in Report USTR16-006 dated May 30, 2016, of the
Director of Utility Services, as follows:
That
‘No Parking Anytime’ be implemented on both sides of Westbrook Drive from
Weller Street to Kensington Drive.
“CARRIED”
Director
of Utility Services
Report USWM16-004
Leaf and Yard Waste Compost Facility – Increase in Budget
Moved
by Councillor Clarke
That Council approve the recommendation outlined in Report
USWM16-004, dated May 30, 2016 of the Director of Utility Services as follows:
That the contract with UEM Consulting,
4701 St. Clair Avenue, Suite 301, Niagara Falls, Ontario, L2E 3S9 to provide
consulting engineering services to establish detailed costs and design
requirements associated with the construction and operation of a Leaf and Yard
Waste processing facility at the Peterborough County/City Waste Management
Facility be increased by $40,000 from $82,000 to $122,000 plus HST of $15,860
for a total cost of $137,860.
“CARRIED”
Director of Planning and Development Services
Report PLPD16-045
Peterborough Housing Corporation Shareholders Report
(2014 and 2015)
Councillor
Pappas, due to his previously declared interest did not discuss or vote on the
matter.
Darlene
Cook, Executive Director and Ken Smith, Treasurer, Peterborough Housing Corporation
made a presentation to Report PLPD16-045.
Joanna
Park of Collins Barrow answered financial questions.
Moved
by Councillor Riel
That
Council approve the recommendations outlined in Report PLPD16-045 dated May 30,
2016, of the Director of Planning and Development Services, as follows:
a)
That
the presentation from Peterborough Housing Corporation be received.
b)
That
the audited financial statements of the Peterborough Housing Corporation (the
“Corporation”) and subsidiary corporations, for the fiscal years ending on
December 31, 2014 and December 31, 2015, together with the report of the
auditors thereon, be received and approved;
c)
That
the election of the following persons as Directors of the Corporation be
confirmed for the terms set out in prior resolutions of the Council of the
Corporation of the City of Peterborough: Andrew Beamer, Bev Matthews, Ken
Andrews, Bonnie Clark, Terry Low, Ken Smith, Linda Kehoe, Mary Hay, Jack
Gillian and Larry Love;
d)
That
the 2014 & 2015 Annual Report on the progress and accomplishments of the
Corporation be received and approved;
e)
That
Collins Barrow Kawarthas LLP, Chartered Accountants, be appointed auditors of
the Corporation, until the next annual resolution of the Shareholder is signed
or until their successors are duly appointed; and
f)
That
IAH-E (Investment in Affordable Housing – Extension) program funding in the
amount of $1.0 million be conditionally approved for Peterborough Housing
Corporation’s McRae Campus affordable housing project with funding flowing in
2017 and 2018, pending the acquisition of the property and a detailed project
application under the City’s Affordable Housing Community Improvement Plan that
if approved by City Council, if required.
“CARRIED”
City
Solicitor and Director of Legal Services
Report OCS16-002
Peterborough Humane Society - Animal Care Centre
Councillor
Haacke, due to his previously declared interest did not discuss or vote on the
matter.
Judy
O’Brien, Executive Director and Geoff MacPhee, Board President, Peterborough
Humane Society, made a presentation to Report OCS16-012.
Moved
by Councillor Pappas
That
Council approve the recommendations outlined in Report OCS16-002 dated
May
30, 2016 of the City Solicitor and Director of Legal Services, as follows:
a)
That
the Peterborough Humane Society presentation for a new Peterborough Animal Care
Centre, be received;
b)
That
the City of Peterborough approve a $1.5 million capital campaign contribution
to the Peterborough Humane Society, to be paid in 5 annual installments over a
five-year period from 2017 to 2021, in support of the
$9.5 million Peterborough Animal Care Centre at 1999 Technology Drive;
c) That the City of
Peterborough directly pay the Development Charges for the Peterborough Humane
Society Animal Care Centre at 1999 Technology Drive in the amount of
approximately $186,000, and that the payment be made in 2 annual installments
of approximately $93,000 commencing in 2017;
d) That the agreement with the
Peterborough Humane Society for the provision of animal control services be extended
from July 1, 2019 to December 31, 2021, at the same annual cost; and
e) That any cost sharing for
the provision of municipal road and services for 1999 Technology Drive, be
waived.
“CARRIED”
Director of Community Services
Report CSD16-014
2015 Sustainable Peterborough Report Card
Ken
Doherty, Chair and Anca Pascalau, Coordinator, Sustainable Peterborough made a
presentation to Report CSD16-041.
Moved
by Councillor Therrien
That
Council approve the recommendation outlined in Report CSD16-014 dated May 30,
2016 of the Director of Community Services, as follows:
That the presentation on
the Sustainable Peterborough 2015 Report Card, by Ken Doherty, Chair of
Sustainable Peterborough and Anca Pascalau, Sustainable Peterborough
Coordinator, be received for information.
“CARRIED”
Chief
Administrative Officer
Report CAO16-007
Shaping Our City for the Future Strategic Framework
CAO
Allan Seabrooke made a presentation.
Moved
by Councillor Baldwin
That Council approve the
recommendations outlined in Report CAO16-007 dated May 30, 2016, of the Chief
Administrative Officer, as follows:
a) That
the “Shaping Our City for the Future Strategic Framework”, as set out in Appendix
A, be adopted as the City of Peterborough strategic priorities for the remainder
of this term of Council.
b)
That
the Shaping Our City for the Future Strategic Framework be reviewed in the first
year of the next Council term.
c)
That
a new capital project in the amount of $75,000 be created and a RFP be issued
to hire a consultant to develop a strong brand for the City with funds to be transferred
from the 2016 Website Refresh Project.
At the
meeting of May 30, 2016, the following was added:
d)
That
the draft Strategic Framework be returned to the June 20, 2016 Committee of the
Whole meeting for final approval.
“CARRIED”
Councillor
Clarke left the meeting at 8:24 p.m. and returned at 8:25 p.m.
Director
of Community Services
Report CSAD16-002
Award of RFP P-14-16 for Exclusive Pouring Rights for
Soft Drink Beverage Products at Various City of Peterborough Facilities
Councillor
Clarke, due to his previously declared interest did not discuss or vote on the
matter.
Moved
by Councillor Pappas
That Council approve the
recommendations outlined in Report CSAD16-002 dated May 30, 2016, of the
Director of Community Services, as follows:
a)
That
RFP document P-14-16 for the Exclusive Pouring Rights for Soft Drink Beverage
Products at Various City of Peterborough Facilities be awarded to Coca-Cola
Refreshments, 15 Westcreek Blvd., Brampton, ON L6T 5T4 at a revenue value of
$68,000 for the first year and $48,000 annually for an additional four years
for a total of $260,000 over the five-year term of the agreement; and
b)
That
the award of P-14-16 to Coca Cola Refreshments include the Full Service Vending
option providing a commission of 30%, resulting in approximately $36,000
annually for a total of $180,000 over the five-year term of the agreement.
“CARRIED”
Director of Utility Services
Report USDIR16-007
Urban Forest Strategic Plan Update
Moved
by Councillor Clarke
That Council approve the recommendations
outlined in Report USDIR16-007, dated May 30, 2016 of the Director of Utility
Services as follows:
a) That the
amendments to the UFSP Implementation Schedule as detailed in Appendix A to
Report USDIR16-007 be adopted;
b) That a basic
replanting policy of 3 trees for 1 as detailed in Appendix B to Report
USDIR16-007 be adopted, subject to budget considerations;
c) That the
tree species list as detailed in Appendix C to Report USDIR16-007 be adopted;
and
d) That staff be requested to report to Council on potential
public and private tree protection and compensatory proposals that would secure
the future sustainability of the Urban Forest.
“CARRIED”
Director
of Utility Services
Report USTR16-005
Cycling Lanes on George Street, Water Street and
Sherbrooke Street
Moved
by Councillor Therrien
That Council approve the
recommendations outlined in Report USTR16-005 dated May 30, 2016, of the
Director of Utility Services, as follows:
a)
That
the cycling lanes on George Street and Water Street be extended from Hunter
Street to Sherbrooke Street with the cycling lane being provided between the
right-hand vehicle and parking lane;
b)
That
Sherbrooke Street between George and Street Water Street be reconfigured to
provide cycling lanes and parking, including a commercial loading zone, as per
the concept shown in Appendix C of Report USTR16-005;
c)
That
a pedestrian crossover be installed at the Sherbrooke Street and Water Street
intersection, providing access to the entrance to Millennium Park; and
d)
That
a new 2016 Capital Project of $370,000 be created for the implementation of
Recommendations a), b) and c) with funding as described in Table 2 of Report
USTR16-005.
“CARRIED”
Director
of Utility Services
Report USTR16-007
Prince Street Traffic Calming Study
Moved
by Councillor Pappas
That the matter be deferred to the
September 26, 2016 Committee Of the Whole meeting to enable the survey to be re-issued.
“CARRIED”
City
Solicitor and Director of Legal Services
Report OCS16-003
A Report on Code of Conduct for Council
Moved
by Councillor Baldwin
The
Mayor asked that the recommendations be separated.
That Council approve the recommendations
outlined in Report OCS16-003 dated May 30, 2016, of the City Solicitor &
Director of Legal Services, as follows:
a)
That the Report be received for information; and
b)
That Council appoint a committee of
Council comprised of up to five members to review a Code of Conduct.
Upon
item a), the recommendation carried.
Upon
item b), the recommendation lost.
City Clerk
Report CPCLK16-011
Terms of Reference for Proposed Councillor Compensation
Committee
Moved
by Councillor Riel
That Council approve the
recommendation outlined in Report CPCLK16-011 dated May 30, 2016, of the City
Clerk, as follows:
That the proposed Terms of Reference,
as set out in Appendix A, be approved as amended.
“CARRIED”
Other Business
Moved
by Mayor Bennett
That
the following resolution be approved by Peterborough City Council:
WHEREAS
human trafficking is a heinous crime that has been referred to as modern day
slavery; and
WHEREAS
traffickers recruit, transport, harbour and control the girl next door for
sexual exploitation or forced labour; and
WHEREAS it
is one of the fastest growing crimes that starts and stays in Canada, targeting
victims – 90 percent of which are Canadian-born and predominantly female,
average the age of 14; and
WHEREAS
Ontario is a major hub of human trafficking in Canada, and victims are lured,
manipulated and coerced, often over the internet from every part of Ontario;
and
WHEREAS
human trafficking is in our neighbourhoods and our communities;
THEREFORE,
BE IT RESOLVED that the Council of the City of Peterborough supports Bill 158,
Saving the Girl Next Door Act, 2016, and supports MPP Laurie Scott’s motion for
a multi-jurisdictional and coordinated task force of law enforcement agencies,
Crown prosecutors, judges, victims’ services and frontline agencies.
That
the City Clerk provide notice of the passing of this resolution to Premier
Kathleen Wynne, Peterborough MPP Jeff Leal and Haliburton-Kawartha Lakes-Brock
MPP Laurie Scott.
“CARRIED”
Moved
by Councillor Pappas
That,
up to two additional public meetings be held, prior to an offer, to share the
information with the public on the potential sale of PDI and,
That
an on-line survey be posted to solicit public feedback on the potential sale of
PDI
Moved
by Councillor Therrien
That
the Question be Put.
“CARRIED”
Upon
the motion by Councillor Pappas, the motion lost.
Moved
by Councillor Pappas
That
staff prepare a budget report on capital investments to the Police Department and
Service since 2005.
“CARRIED”
Adjournment
John
Kennedy
City
Clerk
Councillor
Beamer
Chair