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Public Library Board of Trustees
City of Peterborough
June 28, 2016
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Minutes of a Meeting of the Public Library Board of
Trustees Held on June 28, 2016 at the DelaFosse Branch, 729 Park Street.
The
meeting of the Public Library Board of Trustees was called to order at 7:02 p.m.
at the DelaFosse branch, 729 Park Street.
Present:
Paul
Stern, Chair
Leslie
Woolcott
Barb
Connor
Steven
MacDonald
Eric
Prevost
Teresa
Kerr, Vice Chair
Mauro
DiCarlo
Councillor
Riel (7:06 p.m.)
Councillor
Baldwin (7:30 p.m.)
Natalie
Garnett, Deputy Clerk
Jennifer Jones, Head Librarian
Ken
Doherty, Director of Community Services (7:06 p.m.)
Minutes – May 31, 2016
Moved
by Steven MacDonald
That
the minutes of the Public Library Board of Trustees meeting held on May 31,
2016 be approved as amended.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Pecuniary Interest.
Consent Agenda
No
items were approved as part of the Consent Agenda.
2015 Draft Financial Statements
Collins Barrow
Richard
Steiginga, auditor, Collins Barrow, attended the meeting and provided an
overview of the 2015 Draft Financial Statements for the Library.
Moved
by Teresa Kerr
That the Library Board approve the
2015 Draft Financial Statements as presented.
“CARRIED”
Mr.
Steiginga left the meeting at 7:52 p.m.
Director of Community Services
Acting Library Manager/CEO
Report PPL16-029
Draft 2017 Budget
Moved
by Barb Connor
That the Library Board receive the presentation
on Report PPL16-029, dated June 28, 2016 of the Director of Community Services
and Acting Library Manager/CEO.
“CARRIED”
Further
discussion on the budget strategy was tabled until agenda items 5 to 8 were
completed.
Mauro
DiCarlo left the meeting at 8:09 p.m.
Acting Library Manager/CEO
Report PPL16-026
Acting Library Manager/CEO Report June 2016
Moved by Steven MacDonald
That the Library Board approve Report PPL16-026, dated June
28, 2016 of the Acting Manager/CEO, as follows:
That Report PPL16-026 of the Acting Library Manager/CEO be
received for information.
“CARRIED”
Eric Prevost left the meeting at 8:32 p.m. and returned at
8:36 p.m.
Acting Library Manager/CEO
Report PPL16-027
Enhanced Library Hours 2017
Moved by Eric Prevost
That
the Library Board approves the recommendation outlined in Report PPL-16-027 dated
28 June, 2016, as follows:
a) That the
proposed changes to the Peterborough Public Library’s standard operating hours
as outlined in Option B, specifically that during Regular hours, Monday to
Friday hours be extended to 9:00 a.m. to 8:00 p.m.; that Saturday hours remain
the same at 10:00 a.m. to 5:00 p.m.; and that Sunday hours be expanded to 1:00
to 5:00 p.m.; and that during Summer Hours Monday to Friday be extended from
9:00 a.m. to 7:00 p.m.; that Saturday hours remain the same at 10:00 a.m. to
5:00 p.m.; and that Sunday hours be expanded to 1:00 to 5:00 p.m., be approved,
subject to confirmation of additional approved funding in the 2017 operating
budget.
b) That the proposed
hours come into effect when Library activities resume at the Main Branch of the
Library following the successful completion of the expansion project.
“CARRIED”
Director of Community Services
Report PPL16-028
Meeting of the Joint Library Board/City Committee, June
22, 2016
The
Chair left the meeting at 8:42 p.m. and returned at 8:45 p.m. In his absence
Teresa Kerr, Vice Chair, assumed the Chair.
Moved by Steven MacDonald
That the Library Board approve Report
PPL16-028, dated June 28, 2016 of the Director of Community Services, as follows:
a) That the draft Minutes of
the Committee meeting held on June 22, 2016 be received for information;
b) That Sandra Clancy be
appointed as Interim Treasurer until the Memorandum of Understanding is
approved and signed;
c) That a draft
Letter of Intent as distributed be approved in principle.
“CARRIED”
Acting Library Manager/CEO
Report PPL16-030
Security Services for the Library
Moved by Councillor Baldwin
That the Library Board approve Report
PPL16-030, dated June 28, 2016 of the Acting Library Manager/CEO, as follows:
a) That security services be
contracted for the Library for the Aylmer Street location for evenings and
weekends once renovations are complete and operations have resumed on site in
2017;
b) That additional funds be set
aside for staff training on conflict resolution and de-escalation; and,
c) That this security solution
be operated as a one year pilot project subject to budgetary approval
“CARRIED”
The Library Board returned to item 4 which had been tabled
earlier in the evening.
Director of Community Services
Acting Library Manager/CEO
Report PPL16-029
Draft 2017 Budget
Moved
by Eric
Prevost
That the Library Board approve the
budget strategy as presented, the proposed implementation of Enhanced Hours of
Operation and the introduction of a Pilot Security Solution.
“CARRIED”
Other Business
Discussion
was held regarding the signage at the Library building at 345 Aylmer Street
North.
Next Meeting
The
Chair indicated that the next Board meeting will be held on September 27, 2016.
Adjournment
Moved
by Eric Prevost
Natalie
Garnett
Deputy
Clerk
Paul
Stern
Chair