|
|
Audit
Committee Minutes
City
of Peterborough
June 19, 2017
Draft Minutes
Not Approved
|
Minutes of a Meeting
of Audit Committee held on Monday, June 19, 2017 in the Doris Room, City Hall
The meeting of the Audit Committee was
called to order at 4:15 p.m. in the Doris Room.
Audit
Committee Members:
Councillor
Beamer (arrived at 4:16 p.m.)
Councillor
Clarke, Chair
Councillor
Baldwin
Councillor
Vassiliadis
Mayor
Bennett
Staff:
Allan
Seabrooke, Chief Administrative Officer
Wayne
Jackson, Director of Utility Services
Sandra
Clancy, Director of Corporate Services
Patricia
Lester, City Solicitor and Director of Legal Services
Richard
Freymond, Manager of Financial Services
Darren
Hancock, Chief Accountant
Minutes – November 7, 2016
Moved
by Mayor Bennett
That the minutes of the Audit
Committee meeting held on November 7, 2016 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
There
were no disclosures of Pecuniary Interest.
Consent Agenda
Moved
by Councillor Vassiliadis
That
items 3, 4 and 5 be passed as part of the Consent Agenda.
“CARRIED”
Director of Corporate Services
Report CPFS17-025
Tax Adjustments under Section 356 and Tax Appeals under
Sections 357, 358 and 359 of the Municipal Act, 2001
Moved by Councillor Vassiliadis
That Council approve the recommendations
outlined in report CPFS17-025 dated June 19, 2017, of the Director of Corporate
Services as follows:
a) That tax
reductions in the amount of $204,877.69, calculated in accordance with Sections
357, 358 and 359 of the Municipal Act, 2001 and attached to report CPFS17-025
as Appendix A be received.
b) That land apportionments under Section 356 of the Municipal
Act, 2001 be received.
“CARRIED”
Director of Corporate Services
Report CPFS17-027
Audit of the Consolidated Financial Statements of the
City of Peterborough - Acknowledgement Letter
Moved by Councillor Vassiliadis
That Council approve the
recommendations outlined in report CPFS17-027 dated June 19, 2017, of the
Director of Corporate Services as follows:
a) That the Acknowledgement
Letter Audit of the Consolidated Financial
Statements of the City of
Peterborough be received.
b) That the Mayor and Chair of
the Audit Committee be authorized to sign the
acknowledgement letter.
“CARRIED”
Director of Corporate Services
Report CPFS17-028
Treasurer’s Report, 2016 Consolidated Financial Report,
2016 Trust Funds Financial Statement and Five-Year Review
Moved by Councillor Vassiliadis
That Council approve the
recommendations outlined in report CPFS17-028 dated June 19, 2017, of the
Director of Corporate Services as follows:
a) That
Report CPFS17-028, Treasurer’s Report, 2016 Consolidated Financial Report, the
2016 Trust Funds Financial Statement and Five Year Review be received as
information.
b) That
the underlying accounting policies as detailed in the Notes to the Financial Statements
be approved.
c) That
the Treasurer’s Report, 2016 Consolidated Financial Report and 2016 Trust Funds
Financial Statement, as presented and received, be submitted to the Province of
Ontario.
“CARRIED”
Director of Corporate Services
Report CPFS17-029
Management Letter and Verbal Audit Findings Report for
the year ended December 31, 2016
Moved by Mayor Bennett
That Council approve the
recommendation outlined in report CPFS17-029 dated June 19, 2017, of the
Director of Corporate Services as follows:
That the audit of the December 31,
2016 Financial Statements Letter (Management Letter) appended to report
CPFS17-029 and the Verbal Audit Findings Report
presented by Collins Barrow Kawarthas
LLP for the year ended December 31, 2016 be received as information.
“CARRIED”
Director of Corporate Services
Report CPFS17-030
Corporate Overtime Audit
Moved by Mayor Bennett
That Council approve the
recommendation outlined in report CPFS17-030 dated June 19, 2017, of the
Director of Corporate Services as follows:
That the 2013 – 2016 Overtime audit,
attached to Report CPFS17-030 as Appendix A, be received for information.
“CARRIED”
Other Business
There were no items of Other Business.
Adjournment
Moved
by Mayor Bennett
That
this meeting of Audit Committee adjourn at 4:19 p.m.
"CARRIED"
John
Kennedy
City
Clerk
Councillor
Clarke
Chair