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Audit
Committee Minutes
City
Of Peterborough
June 24, 2013
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Minutes Of A Meeting Of Audit Committee Held On Monday, June
24, 2013 In The General Committee Room, City Hall
The
meeting of the Audit Committee was called to order at 4:15 p.m. in the General
Committee Room.
Audit
Committee Members:
Councillor
Clarke, Chair
Councillor
Doris
Councillor
Juby
Mayor
Bennett
Regrets:
Councillor
Beamer
Staff:
Brian
Horton, Chief Administrative Officer
Sandra
Clancy, Director of Corporate Services
Richard
Freymond, Manager of Financial Reporting and Accounting
Darren
Hancock, Chief Accountant
Minutes – November 5, 2012
Moved
by Mayor Bennett
That the minutes of the Audit
Committee meeting held on November 5, 2012 be approved.
“CARRIED”
Disclosure of Pecuniary Interest
There were no disclosures of Pecuniary
Interest.
Consent Agenda
Moved
by Councillor Juby
That
items 4, 5 and 6 be approved as part of the Consent Agenda.
“CARRIED”
Director of Corporate
Services
Report CPFS13-026
Treasurer’s Report,
2012 Consolidated Financial Report, 2012 Trust Funds Financial Statement and
Five-Year Review
Moved by Councillor Juby
That Council approve the
recommendations outlined in report CPFS13-026 dated June 24, 2013, of the
Director of Corporate Services as follows:
a)
That
Report CPFS13-026, Treasurer’s Report, 2012 Consolidated Financial Report, the
2012 Trust Funds Financial Statement and Five Year Review be received as
information.
b)
That
the underlying accounting policies as detailed in the Notes to the Financial
Statements be approved.
c)
That
the Treasurer’s Report, 2012 Consolidated Financial Report and 2012 Trust Funds
Financial Statement, as presented and received, be submitted to the Province of
Ontario.
“CARRIED”
Director of Corporate
Services
Report CPFS13-027
Audit of the
Consolidated Financial Statements of the City of Peterborough – Acknowledgement
Letter
Moved by Councillor Juby
That Council
approve the recommendations outlined in report CPFS13-027 dated June 24, 2013,
of the Director of Corporate Services as follows:
a)
That the Acknowledgement Letter Audit of
the Consolidated Financial Statements of the City of Peterborough be received.
b)
That the Mayor and Chair of the Audit
Committee be authorized to sign the Acknowledgement letter.
“CARRIED”
Director
of Corporate Services
Report CPFS13-029
Tax Adjustments Under
Section 356 and Tax Appeals Under Sections 357, 358 and 359 of the Municipal
Act, 2001
Moved
by Councillor Juby
That Council approve the
recommendations outlined in report CPFS13-029 dated June 24, 2013, of the
Director of Corporate Services as follows:
a)
That
tax reductions in the amount of $148,518.64, calculated in accordance with
Sections 357, 358 and 359 of the Municipal Act, 2001 and attached to
report CPFS13-029 as Appendix A be received.
b)
That
land apportionments under Section 356 of the Municipal Act, 2001 be
received.
“CARRIED”
Director of Corporate
Services
Report CPFS13-028
Management Letter and
Verbal Audit Findings Report for the Year Ended December 31, 2012
Moved by Mayor Bennett
That Council approve the
recommendation outlined in report CPFS13-028 dated June 24, 2013, of the
Director of Corporate Services as follows:
That the audit of December
31, 2012 Financial Statement Letter (Management Letter) appended to report
CPFS13-028 and the Verbal Audit Findings Report presented by Collins Barrow
Kawarthas LLP for the year ended December 31, 2012 be received as information.
“CARRIED”
Other Business
The Mayor and Chair signed the Acknowledgement
Letter associated with report CPFS13-027.
Adjournment
Moved
by Councillor Juby
That
this meeting of Audit Committee adjourn at 4:26 p.m.
"CARRIED"
John
Kennedy
City Clerk
Councillor Clarke
Chair