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City Council Minutes
City of Peterborough
July 31, 2017
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Minutes of a Meeting of City Council held
on July 31,
2017, in the Council Chambers.
Councillor
McWilliams
Councillor Vassiliadis
Confirmation of Minutes – June 26, 2017
Moved
by Councillor Clarke, seconded by Councillor Pappas
That the minutes of the meetings of
Council held on June 26, 2017 be approved.
“CARRIED”
Disclosure of
Pecuniary Interests
Councillor
McWilliams declared an interest in Item 1 of Committee of the Whole Report No.
11 (Report
OCSRE17-011 - Sale of Industrial land at 280 and 290 Jameson Drive to 1439121
Ontario Ltd.), as his
business is a landlord for the company identified in the report.
Councillor
Haacke declared an interest in Item 2 of Committee of the Whole Report No. 11 (Report
OCSRE17-012 - Sale of surplus land at 210 and 220 Lansdowne Street East to Ron
Lay Motors Inc.) as the business identified in the report is a client of his
employer.
Councillor
Pappas declared an interest in Item 12 (Report CPFS17-044 - Peterborough
Housing Corporation – Financing for McRae Reconstruction) and Item 13(Report
PLPD17-035 - Sale of a Portion of Bonnerworth Park Parking Lot to Peterborough
Housing Corporation) of Committee of the Whole Report No. 11, as a relative is
a resident of Woolen Mills.
Registered Delegations:
Debbie
Jenkins, Trent University, made a delegation to Item 3 of Planning Committee
Report No. 7 (Report PLPD17-032 – Master Plan – Trent Research and Innovation
Park).
Adam
Noble and Andressa Lacerda, Noblegen, made a delegation to Item 4 of Planning
Committee Report No. 7 (Report PLPD17-033 - Draft Plan of Subdivision
Application 15T-17502 – Trent Research and Innovation Park Part of 3900 Nassau
Mills Road).
Leo
Groarke, Julie Davis, Dawn Lavell-Harvard and Neil Emery, Trent University,
made a delegation to Item 4 of Planning Committee Report No. 7 (Report PLPD17-033
- Draft Plan of Subdivision Application 15T-17502 – Trent Research and
Innovation Park Part of 3900 Nassau Mills Road).
Delegations Not Registered:
Budget
Committee Reports
Marie
Bongard, 461 Albert Street, made a delegation to Budget Committee Reports 2 and
3, Item 11 of Committee of the Whole Report No. 11 (Report PLHD17-003
Peterborough Housing Corporation Acquisition of 217 Murray Street (Brock Street
Mission), and to by-law 17-086.
Rodney
Marois, 421 Sheridan Street, made a delegation to Budget Committee Reports 2
and 3.
Audrey
Daley, Peterborough, made a delegation to Budget Committee Reports 2 and 3 and Committee
of the Whole Report No. 11 (Report PLHD17-003 Peterborough Housing Corporation
Acquisition of 217 Murray Street (Brock Street Mission).
Planning
Committee Report
Mike
Skinner, President and CEO of the Innovation Cluster, made a delegation to Item
3 of Planning Committee Report No. 7 (Report PLPD17-032 – Master Plan – Trent
Research and Innovation Park).
Maggie
Boothroyd, 887 Glencedar Drive, made a delegation to Item 4 of Planning
Committee Report No. 7 (Report PLPD17-033 - Draft Plan of Subdivision
Application 15T-17502 – Trent Research and Innovation Park Part of 3900 Nassau
Mills Road).
Beverly
McClenaghan, 318 Walsh Street, made a delegation to Item 4 of Planning
Committee Report No. 7 (Report PLPD17-033 - Draft Plan of Subdivision Application
15T-17502 – Trent Research and Innovation Park Part of 3900 Nassau Mills Road).
Alice
Pintaric, 660 Armor Road, made a delegation to Item 4 of Planning Committee
Report No. 7 (Report PLPD17-033 - Draft Plan of Subdivision Application
15T-17502 – Trent Research and Innovation Park Part of 3900 Nassau Mills Road).
Committee
of the Whole Report
Brock
Grills, 20 Pintrist Road, made a delegation to Item 17 of Committee of the
Whole Report No. 11, (Report PLBD17-001 – Property Standards – Eavestrough Drainage).
Dan
Hennessy, 641 Aylmer Street, made a delegation to Item 11 of Committee of the
Whole Report No. 11 (Report PLHD17-003 Peterborough Housing Corporation
Acquisition of 217 Murray Street (Brock Street Mission).
There
were no delegations.
Item
9 – Report PLHD17-004 – Peterborough Housing Corporation Shareholder Report
(2016)
Item
1 – Report OCSRE17-011 – Sale of Industrial land at 280 and 290 Jameson Drive
to 1439121 Ontario Ltd.
Item
2 – Report OCSRE17-012 – Sale of surplus land at 210 and 220 Lansdowne Street
East to Ron Lay Motors Inc.
Item
12 – Report CPFS17-044 – Peterborough Housing Corporation – Financing for McRae
Reconstruction
Item
13 – Report PLPD17-035 – Sale of a Portion of Bonnerworth Park Parking Lot to
Peterborough Housing Corporation
Item
14 – Report PLPD17-001 – Peterborough Housing Corporation Acquisition of
Sunshine Homes Non-Profit Inc.
By-laws
Moved
by Councillor Parnell, seconded by Councillor Clarke
By-laws
17-070, 17-084, 17-085 and 17-090 were separated for vote.
Due
to his previously declared interest, Councillor Pappas did not vote upon
By-laws 17-070 and 17-090.
17-070 Being a By-law to authorize
the Peterborough Housing Corporation’s development of the McRae Project at an
estimated cost of $39,583,000 and the issuing of non-tax supported debentures
to a maximum of $24,433,000 to finance the work
17-090 Being a By-law to authorize
the transfer of lands municipally known as part of Bonnerworth Parking Lot
(approximately 0.78 acres), in the City of Peterborough, in the County of
Peterborough to Peterborough Housing Corporation
Due
to his previously declared interest, Councillor McWilliams did not vote upon
By-law 17-084.
17-084 Being a By-law to authorize
the transfer of lands municipally known as 280 and 290 Jameson Drive, in the
City of Peterborough, in the County of Peterborough
Due
to his previously declared interest, Councillor Haacke did not vote upon
By-law 17-085.
17-085 Being a By-law to authorize
the transfer of lands municipally known as 210 and 220 Lansdowne Street East,
in the City of Peterborough, in the County of Peterborough
17-069 Being a By-law to authorize
the execution of the transfer price agreement between Her Majesty the Queen in
Right of Ontario as represented by the Minister of Infrastructure for the
Province of Ontario for the transfer of the Clean Water Wastewater Fund
allocation to the Municipality for funding of waste water projects
17-071 Being a by-law to authorize
certain capital works of The Corporation of the City of Peterborough (the
“Municipality”); to authorize the submission of an application to Ontario
Infrastructure and Lands Corporation (“OILC”) for financing such works and
certain other ongoing works; to authorize temporary borrowing from OILC to meet
expenditures made in connection with such works; and to authorize long term
borrowing for such works through the issue of debentures to OILC
17-072 Being a By-law to establish
development charges for the City of Peterborough Carnegie East Growth Area and
to repeal
By-law number 12-115
17-073 Being a By-law to establish
development charges for the City of Peterborough Carnegie West Growth Area and
to repeal
By-law number 12-114
17-074 Being a By-law to establish
development charges for the City of Peterborough Chemong East Growth Area and
to repeal
By-law number 12-113
17-075 Being a By-law to establish
development charges for the City of Peterborough Chemong West Growth Area and
to repeal By-law number 12-112
17-076 Being a By-law to establish
development charges for the City of Peterborough Coldsprings Growth Area and to
repeal
By-law number 12-116
17-077 Being a By-law to establish
development charges for the City of Peterborough Jackson Growth Area and to
repeal By-law number
12-117
17-078 Being a By-law to establish
development charges for the City of Peterborough Liftlock Growth Area and to
repeal By-law number 12-118
17-079 Being a By-law to establish
development charges for the City of Peterborough Lily Lake Growth Area and to repeal
By-law number 12-119
17-080 Being a By-law to establish
an Age-friendly Peterborough Advisory Committee
17-081 Being a By-law to amend
By-law number 91-56 being a By-law to Designate Through Highways and Erect
Yield Right-of-Way Signs
17-082 Being a By-law to authorize
the acquisition of the land municipally known as 217 Murray Street, in the City
of Peterborough, in the County of Peterborough
17-083 Being a By-law to authorize
the transfer of lands municipally known as 217 Murray Street, in the City of
Peterborough, in the County of Peterborough to Peterborough Housing Corporation
17-086 Being a By-law to Amend
By-law 11-081, being a By-law to exempt certain classes of development from
Site Plan Control and to delegate Site Plan Approval authority
17-087 Being a By-law to provide
consent to Peterborough Housing Corporation for the acquisition of 572 Crystal
Drive, in the City of Peterborough, in the County of Peterborough from Sunshine
Homes Non-Profit Inc.
17-088 Being a By-law to amend the
Zoning By-law for the property known as 1657 College Park Drive
17-089 Being a By-law to authorize
the execution of an Encroachment Agreement for lands municipally known as 495
King Street, in the City of Peterborough
17-091 Being a By-law to appoint
and remove Parking Enforcement Officers at 294 Aylmer Street, 500 Lansdowne
Street West, 220 Murray Street, 183 Hunter Street West and 282 Aylmer Street
and
the said by-laws, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
Moved by Councillor Pappas, seconded by
Councillor Clarke
That the following by-law be read a
first, second and third time:
17-092 Being a By-law to confirm the proceedings of Council at its meeting
held on July 31, 2017.
and
the said by-law, having been now read a third time and passed, the Mayor and
Clerk be authorized to sign and seal the same.
“CARRIED”
“CARRIED”
John
Kennedy
City
Clerk
Daryl
Bennett
Mayor
Budget
Committee Report No. 2
Meeting of
June 28, 2017
To the Council of The
City of Peterborough for Consideration at its meeting held July 31, 2017.
The Budget Committee as a result of
its meeting held on June 28, 2017 recommends as follows:
1.
Director
of Corporate Services
Report CPFS17-033
Notice of Public
Meeting – June 28, 2017
2018 Budget Guideline
Report
That Council approve the
recommendations outlined in Report CPFS17-033 dated June 19, 2017, of the
Director of Corporate Services, as follows:
a) That Report CPFS17-033,
advising Council that a public meeting will be held on June 28, 2017 at 6:00
pm, to present a preliminary 2018 Budget Guideline Report, as set out in
Appendix A to Report CPFS17-033, and to hear public delegations, be received.
b) That
a final version of the 2018 Guideline Report, as set out in Appendix A, be
presented to the July 24, 2017 Budget Committee meeting.
2.
Director
of Corporate Services
Report
CPFS17-040
The
Canadian Canoe Museum Funding Request Presentation to
June
28, 2017 Budget Committee
That Council approve the
recommendation outlined in Report CPFS17-040 dated June 28, 2017 of the
Director of Corporate Services, as follows:
That the Canadian Canoe Museum
presentation to the June 28, 2017 Budget Committee meeting, seeking $4.0
million in financial support over a number of years from the City to support a
new $50.0 million facility be referred to staff to prepare a follow-up report.
Submitted by,
Councillor Clarke
Chair
June 28, 2017
Planning
Committee Report No. 7
Meeting
of July 17, 2017
To The Council of the City of Peterborough, for
consideration at its meeting held July 31, 2017
The Planning
Committee, as a result of its meeting held on July 17, 2017 recommends as
follows:
1.
Director,
Planning and Development Services
Report PLPD17-036
World Town Planning
Day Presentation
That
Council approve the recommendation outlined in Report PLPD17-036 dated July 17,
2017, of the Director, Planning and Development Services, as follows:
That Council receive a presentation
regarding the results of the May 3, 2017 World Town Planning Day event at the
July 17, 2017 Planning Committee meeting.
2.
Public
Meeting under The Planning Act
Director, Planning
and Development Services
Report PLPD17-034
1657 College Park
Drive
Zoning By-law
Amendments
That
Council approve the recommendations outlined in Report PLPD17-034 dated July
17, 2017, of the Director, Planning and Development Services, as follows:
a)
That
the subject property be rezoned from D.2 – Development District to R.1, 1f, 2e
‘H’ – Residential District in accordance with Exhibit ‘C’ attached to Report
PLPD17-034; and
b)
That
the ‘H’ – Holding Symbol be removed subject to the removal of the 0.3 m reserve
abutting the College Park Drive lot line (Block 129, Plan 45M-126) and the land
being dedicated as a public highway known as College Park Drive, at the
applicant’s expense, to allow legal access to College Park Drive.
3.
Director,
Planning and Development Services
Report PLPD17-032
Master Plan – Trent
Research and Innovation Park
That
Council approve the recommendations outlined in Report PLPD17-032 dated July
17, 2017, of the Director, Planning & Development Services, as follows:
a)
That
the Master Plan for the Trent Research and Innovation Park, dated April 2017
and attached to Report PLPD17-032 as Exhibit A , be adopted as the framework
for the physical development of the Trent Research and Innovation Park;
b)
That
the Master Plan be regarded as a dynamic document where adjustments can be made
by the City to account for changing market conditions, investment requirements,
and the introduction of new information that promotes a more responsive
development;
c)
That
the conclusions of Trent’s Indigenous Consultation process, sponsored by the
City of Peterborough, be included as an addendum to the Master Plan where the
conclusions have specific relevance to the Trent Research and Innovation Park
site; and
d)
That
section 3(a) of By-law 11-081, being a by-law delegating site plan approval
authority, be amended to include the Trent Research and Innovation Park as a
planned industrial park similar to Major Bennett Industrial Park and
Peterborough Industrial Park where site plan approval is delegated to the
Director of Planning and Development Services.
4.
Public
Meeting under the Planning Act
Director, Planning
and Development Services
Report PLPD17-033
Draft Plan of
Subdivision Application 15T-17502 – Trent Research and Innovation Park Part of
3900 Nassau Mills Road
That
Council approve the recommendations outlined in Report PLPD17-033 dated July
17, 2017, of the Director, Planning and Development Services, as follows:
a)
That
Draft Plan of Subdivision Approval for Plan 15T-17502, Project No. 16-069,
Sheet No. DP-1 dated April 20, 2017 and revised July 12, 2017 by Brook McIlroy
Inc., be granted, subject to the Conditions of Draft Plan Approval attached to
Report PLPD17-033, as Schedule 1; and,
The
following amendment to the recommendation was moved as part of the main motion:
b)
That
the conditions of Draft Plan of Subdivision Approval for Plan of Subdivision
15T-17502 attached to Report PLPD17-033 as Schedule 1 be amended to add a new
Condition No. 31 as follows:
·
No. 31
- That prior to Final Approval, the City shall ensure that no development will
occur within areas of flooding hazard to the satisfaction of the Otonabee
Region Conservation Authority.
·
Adjust the
number of the rest of the conditions to reflect the addition of a new Condition
No. 31; and,
·
Amend Condition
No. 1 to refer to the current draft plan of subdivision as referenced in the
amended Recommendation for Report PLPD17-033.
Submitted
by,
Councillor
Parnell
Chair
July
17, 2017
Budget
Committee Report No. 3
Meeting of
July 24, 2017
To the Council of The
City of Peterborough for Consideration at its meeting held July 31, 2017.
The Budget Committee as a result of
its meeting held on July 24, 2017 recommends as follows:
1.
Director
of Corporate Services
Report CPFS17-033
2018 Budget Guideline
Report
That Council approve the recommendations outlined in
Report CPFS17-037, dated July 24, 2017, of the Director of Corporate Services,
as follows:
a)
That
the Draft 2018 Operating Budget reflect an estimated 1.70%
all-inclusive (Municipal, Education, Sanitary, and Storm Sewer Surcharge)
increase for increased operating costs and traditional support for the capital
program.
b)
That
the Draft 2018 Operating Budget reflect an estimated 0.65%
all-inclusive (Municipal, Education, Sanitary, and Storm Sewer Surcharge)
increase for increased support for the sanitary and storm sewer operating and
capital costs, comprised of:
i.
An
annual charge of $14.89 on the property tax bill for the median assessed home
for a Stormwater Protection Surcharge, and
ii.
An
increase in the Sewer Surcharge rate of 2.08% from 95% of the Water Rate to
97.1% of the Water Rate.
c)
That
the Draft 2018 Operating Budget reflect an additional 0.5% all-inclusive
(Municipal, Education, Sanitary, and Storm Sewer Surcharge) increase to fund
the 2018 increase for tax-supported debt charges and any increase to base
capital levy to continue to implement the Capital Financing Policy approved by
Council at its meeting held April 23, 2012.
d) That the revised Tax Ratio Reduction Program
continue for the 2018 Draft Budget and reflects reductions:
i)
to
the Commercial and Industrial Class Tax Ratios but not the Multi-residential
Class, and
ii)
at
the reduced rate established through the 2016 Budget process, and
iii)
for
the Commercial Class only, accelerated by a one-time amount of $300,000.
e)
That
the increase in the Police Services portion of the draft 2018 Operating Budget
reflect no more than the Operating portion of Net Tax Levy increase (estimated
to be 1.7%), and any increase in the net Police Services budget beyond the
estimated Operating Portion of the Net Tax Levy increase be addressed by
Council as part of the detailed 2018 Budget deliberations to occur in November
of 2017.
f)
That
any additional investment proceeds in 2018 from the sale of Peterborough
Distribution Inc., be directed towards enhancing Capital financing, and not be
used for purposes of reduction in net tax levy.
g)
That,
regarding any potential gaming revenues to be received from a Casino in 2018,
the draft budget contain recommendations that will:
i)
Direct
the City’s share of all future municipal gaming revenues towards financing
future Capital works, and not be used for purposes of reduction in net tax levy
in the Operating Budget, and
ii)
Place
any residual Gaming Revenues over and above the amount budgeted in 2018 in a
new Gaming Revenues Reserve to be used to finance future capital works.
h) That the 2018 Highlights Book include a section
on the information gathered through the Public Meeting held on June 28, 2017
and a response to each.
i) That the start time of the public meeting
previously scheduled for 7:00 pm November 22, 2017, be changed to 6:30 pm.
j) That staff provide a report in 2018
identifying the revenue from the PDI investment and the casino and how the
revenue could be used toward the capital budget.
Submitted by,
Councillor Clarke
Chair
July 24, 2017
Committee
of the Whole Report No. 11
Meeting of July 24,
2017
To the Council of The City of Peterborough for consideration
at its Meeting held July 31, 2017
The Committee of the Whole as a result of its meeting held
on July 24, 2017, recommends as follows:
1.
Report
of Closed Session
City Solicitor and
Director of Legal Services
Report OCSRE17-011
Sale of Industrial
land at 280 and 290 Jameson Drive to 1439121 Ontario Ltd.
That
Council approve the recommendation outlined in Report OCSRE17-011 dated July
24, 2017, of the City Solicitor and Director of Legal Services, as follows:
That a by-law be passed to authorize
the sale of approximately 4.35 acres of industrial lands, known municipally as
parts of 280 and 290 Jameson Drive and being described as Parts 1, 2, 3 and 4
on Plan 45R-16240 (as shown on Appendix "A" attached) and Part 2 on
Draft Reference Plan (as shown on Appendix “B” attached) to 1439121 Ontario
Ltd. for $163,200.
2.
Report
of Closed Session
City Solicitor and
Director of Legal Services
Report OCSRE17-012
Sale of surplus land
at 210 and 220 Lansdowne Street East to Ron Lay Motors Inc.
That
Council approve the recommendation outlined in Report OCSRE17-012 dated July
24, 2017, of the City Solicitor and Director of Legal Services, as follows:
That a by-law be passed to declare
Part 1 on the Draft Reference Plan (as shown on Appendix “A” attached) and
known municipally as 210 Lansdowne Street East and being approximately of .073 acres and Part 4 on the Draft Reference Plan (as
shown on Appendix “A” attached) known municipally as 220 Lansdowne
Street East and being approximately
.304
acres as surplus to the needs of
the Municipality and be sold to Ron
Lay Motors Inc.
for $235,000.
3.
Director
of Corporate Services
Report CPFS17-042
Planning Area
Specific Development Charges Background Study – Final Recommendations
That Council approve the
recommendations outlined in Report CPFS17-042 dated July 24, 2017, of the
Director of Corporate Services, as follows:
a) That
the Development Charge rates, as shown on Chart 1of Report CPFS17-042 be approved.
b) That
the development-related capital program included in the Planning Area Specific
Development Charge background study, be adopted subject to annual review
through the City’s normal capital budget process.
c) That
By-laws 12-112 to 12-119 and any amendments thereto, be repealed effective
August 1, 2017.
d) That
separate by-laws be passed to impose the Planning Area Specific Development
Charges for each of the eight specific planning areas, with a five year term
covering August 1, 2017 to July 31, 2022.
e) That
the Development Charges be adjusted by the City Treasurer without amendment to
the by-laws annually on January 1 of each year, commencing January 1, 2018, in
accordance with the most recent annual change in the Statistics Canada Quarterly
Construction Price Statistics.
4.
Director
of Corporate Services
Report CPFS17-039
Clean Water
Wastewater Fund Transfer Price Agreement and Sole Source an Engineer of Record
That
Council approve the recommendations outlined in Report CPFS17-039 dated July
24, 2017, of the Director of Corporate Services, as follows:
a)
That a
by-law be passed authorizing the Mayor and Clerk to sign the Clean Water Wastewater Fund
(CWWF) Transfer Price Agreement between
Her Majesty the Queen in Right of Ontario as represented by the Minister of
Infrastructure and The Corporation of the City of Peterborough; and
b)
That MTE
Consultants Inc., 520 Bingemans Centre Drive, Kitchener, Ontario, L7L 6B8, be
awarded the design, Request for Tenders (RFT) preparation and contract administration
for the upgrades to the clarifiers and aeration system at the Peterborough
Wastewater Treatment Plant at a cost of $551,540.00 plus HST of $71,700.20 for
a total cost of $623,240.20.
5.
Director
of Utility Services
Report USEC17-019
Budget Transfers and
Award of T-01-17 George Street Improvements
That
Council approve the recommendations outlined in Report USEC17-019 dated July
24, 2017, of the Director of Utility Services, as follows:
a) That the $1,002,000 budget amount
approved in the 2016 Capital budget for the George Street Improvement Project
be increased by $1,195,000 to $2,197,000 by the budget transfers detailed in
Table 2 of Report USEC17-019;
b) That Tender T-01-17 for the George Street
Improvements be awarded to Coco Paving Inc., 2317 Television Road,
Peterborough, ON, K9J 7H5 at a cost of $1,982,201.17 plus $257,686.15 HST for a
total of $2,239,887.32; and
c) That a
provisional work value of $50,000 be committed to the project and Utility
Services be provided the authority to adjust the purchase order value to an
upset limit of $2,032,201.17 excluding HST as necessary to complete this
project.
6.
Director
of Utility Services
Report USWM17-005
Award of Request for
Proposals P-01-17 for Equipment and Labour Rates at Waste Management Facilities
for the City of Peterborough
That
Council approve the recommendations outlined in Report USWM17-005, dated July
24, 2017 of the Director of Utility Services as follows:
a)
That
Request for Proposals P-01-17 for Labour and Equipment at Waste Management Facilities
for the City of Peterborough, be awarded to Kawartha Capital Construction, 580
Ashburnham Drive Peterborough, ON K9L 2A2 for the period August 1, 2017 to
August 1, 2019 at an annual estimated cost of $63,560.00 plus HST of $8,262.80
for a total cost of $71,822.80; and
b)
That
the contract be extended for two optional one-year extensions subject to
satisfactory performance, budget availability and successful pricing
negotiations.
7.
Director
of Community Services
Report CSD17-016
2016 Sustainable Peterborough
Report Card
That Council approve the
recommendation outlined in Report CSD17-016 dated July 24, 2017 of the Director
of Community Services, as follows:
That the
presentation on the 2016 Sustainable Peterborough Report Card, by Sheridan
Graham, Chair of Sustainable Peterborough, be received for information.
8.
Director
of Community Services
Report CSACH17-006
Presentation on the
City’s Immigration Portal
That Council approve the
recommendations outlined in Report CSACH17-006 dated July 24, 2017, of the
Director of Community Services as follows:
a) That a
presentation by staff on the updated City Immigration Portal www.WelcomePeterborough.ca be received for
information; and
b) That a video by
Rodney Fuentes, videographer be received for information.
9.
Director,
Planning and Development Services
Report PLHD17-004
Peterborough Housing
Corporation Shareholder Report (2016)
That Council approve the
recommendations outlined in Report PLHD17-004 dated July 24, 2017, of the
Director of Planning and Development Services, as follows:
a)
That
the presentation from Peterborough Housing Corporation be received;
b)
That
the audited financial statements of the Peterborough Housing Corporation (the
“Corporation”) and subsidiary corporations, for the fiscal year ending on
December 31, 2016, together with the report of the auditors thereon, be
received and approved; and
c)
That
the 2016 Annual Report on the progress and accomplishments of the Corporation
be received and approved.
10. Director
of Corporate Services
Report CPFS17-045
Community Branding
Project Update #2
That Council approve the
recommendation outlined in report
CPFS17-045 dated July 24, 2017, of the Director of Corporate Services as
follows:
The presentation on the status of the
Community Branding Project by Gillian Hill and Klint Davies from BrandHealth
Inc. be received for information.
11. Director,
Planning and Development Services
Report PLHD17-003
Peterborough Housing
Corporation Acquisition of Property at 217 Murray Street (Brock Street Mission)
That Council approve the
recommendations outlined in report PLHD17-003 dated July 24, 2017, of the
Director of Planning and Development Services, as follows:
a) That
a by-law be passed to authorize the City to purchase the property at 217 Murray
Street for $2.00 and to convey the property to Peterborough Housing
Corporation;
b) That
pursuant to Article 5.3 of the Shareholder Direction, the City of Peterborough
as the sole shareholder of Peterborough Housing Corporation, consents to the
acquisition of the property at 217 Murray Street from the Brock Street Mission
Peterborough;
c)
That the City, as Service Manager, consents to the Brock Street
Mission Peterborough’s assignment of the two Affordable Housing Project
Facility Agreements with The Corporation of the City of Peterborough: Social
Infrastructure Fund – Investment in Affordable Housing and Investment in
Affordable Housing – 2014 Extension, both dated February 17, 2017, for the
construction of 15 housing units at 217 Murray Street, to Peterborough Housing
Corporation;
d) That Peterborough
Housing Corporation assumes the $8 million construction project for the Brock
Street Mission property at 217 Murray Street, resulting in a $3.8 million draw
down on the City’s non-tax supported debt capacity; and
e) That
$325,000 be pre-committed from the 2018 Social Services Capital Budget for the
Brock Street Mission redevelopment, with the City share being funded from the Social
Services Reserve.
12. Director
of Corporate Services
Report CPFS17-044
Peterborough Housing
Corporation – Financing for McRae Reconstruction
That Council approve the
recommendations outlined in Report CPFS17-044 dated July 24, 2017 of the
Director of Corporate Services as follows:
a)
That
Peterborough Housing Corporation – McRae Construction Project at 553-555
Bonaccord Street, Peterborough for a total of $39,583,300, resulting in a
$24,433,000 draw down on the City’s non-tax supported debt capacity be
approved;
b)
That
a by-law be passed to authorize the borrowing of $24,433,000 to help finance
certain works to be undertaken by the Peterborough Housing Corporation;
c)
That
the Director of Corporate Services be authorized to prepare the necessary
borrowing by-laws to borrow funds up to a maximum of $24,433,000 to finance
City capital projects and for a term not to exceed 30 years; and
d)
That
the Treasurer be authorized to submit an application to Ontario Infrastructure
and Lands Corporation to borrow these funds.
13. Director,
Planning and Development Services
Report PLPD17-035
Sale of a Portion of
Bonnerworth Park Parking Lot to Peterborough Housing Corporation
That
Council approve the recommendations outlined in Report PLPD17-035 dated July
24, 2017, of the Director, Planning and Development Services, as follows:
c)
That
a by-law be passed to declare approximately 0.78 acres of the Bonnerworth Park
Parking Lot surplus to the needs of the Municipality and be sold to Peterborough
Housing Corporation for nominal consideration, to support its redevelopment of
the McCrae property; and
d)
That
Council acknowledges that PHC will develop the property under the flexibility
granted to the City of Peterborough in the Zoning
By-law to carryout any lawful purpose of the City.
14. Director,
Planning and Development Services
Report PLHD17-001
Peterborough Housing
Corporation Acquisition of Sunshine Homes Non-Profit Inc.
That
Council approve the recommendations outlined in Report PLHD17-001 dated July
24, 2017, of the Director, Planning & Development Services, as follows:
a) That City Council, acting as Service Manager
under the Housing Services Act, 2011 (HSA), provide consent pursuant to
subsection 162 (2), to the transfer by Sunshine Homes Non-Profit Incorporated
of 572 Crystal Drive to Peterborough Housing Corporation (PHC);
b) That pursuant to Article 5.3 of the Shareholder
Direction, the City of Peterborough as the sole shareholder of PHC, consents to
the acquisition of 572 Crystal Drive for the purchase price of $2.00, plus the
assumption of the current mortgage assigned to the property of approximately
$3.0M;
c) That the City, as Service Manager, request
that the Ministry of Housing make a regulation under the Housing Services Act,
2011, to exempt the transfer from the application of tax under the Land
Transfer Tax Act; and
d) That the Mayor
and Clerk be authorized to amend the Renewable Energy Initiative Program Loan
Agreement between the City and Sunshine Homes Non-Profit Incorporated dated
March 16, 2011, to add the new owner, Peterborough Housing Corporation.
15. Director
of Corporate Services
Report CPFS17-043
Sponsored Digital
Signage Program at the Evinrude Centre and Various City Facilities
That,
in accordance with Section 7.1.3 d) of the City’s Sponsorship, Naming Rights
and Advertising Policy, Council approve the recommendations outlined in Report
CPFS17-043, dated July 24, 2017, of the Director of Corporate Services, as
follows:
a)
That
staff negotiate with Movingmedia, 1049 Crawford Drive, Peterborough,
Ontario, K9J 6X6, for the supply, installation, software set-up, operation, and
on-going maintenance of a new outdoor digital sign at the Evinrude Centre to
replace the current non-functioning sign.
b)
That
staff negotiate with Movingmedia, 1049 Crawford Drive, Peterborough,
Ontario, K9J 6X6, for the supply, installation, software set-up, operation, and
on-going maintenance of an indoor digital signage (displays) network to be
implemented through a phased in approach across city facilities.
c)
That,
upon successful negotiations, the draft agreement outlining the supply,
installation, software set-up, operation, revenue share from advertising and
on-going maintenance of both the new Evinrude outdoor Sign and the City’s
indoor signage network be presented to Council for
approval.
16. Director
of Community Services
Report CSSS17-006
Creation of an
Age-friendly Peterborough Advisory Committee
That Council approve the
recommendations outlined in Report CSSS17-006 dated July 24, 2017, of the
Director of Community Services, as follows:
a) That as of July 24, 2017,
an eleven member AFPAC be created to:
i)
Be
an Advisory Committee of Council reporting to the Joint Services Steering
Committee;
ii) Include
one Member of City Council and one Member of County Council; and
ii)
Be
given the authority to establish sub-committees as necessary.
b) That the AFPAC be
included in the Consolidated Municipal Services Management Agreement, between
the City and County and that this be reflected by a letter between the parties;
c) That the
following candidates be appointed Members of the first AFPAC for a term of July
24, 2017 to March 1, 2019 and that a Member from both City Council and County
Council be appointed as soon as possible for the same time period:
·
Danielle
Belair
·
Dawn
Berry-Merriam
·
Alan
Cavell
·
Kerri
Davies
·
Ann
MacLeod
·
Mark
Skinner
d) That a by-law be
passed to establish the Terms of Reference for a new Committee called the
Age-friendly Peterborough Advisory Committee.
17. Director,
Planning and Development Services
Report PLBD17-001
Property Standards –
Eavestrough Drainage
That Council approve the
recommendation outlined in Report PLBD17-001, dated July 24, 2017, of the
Director, Planning and Development Services, as follows:
That Report
PLBD17-001 be received for information purposes.
18. Director
of Corporate Services
Director of Utility
Services
Report CPPS17-027
Transfer of funds,
Recalculation of Development Charges and Award of RFT T-19-17 for the
Peterborough Operations Centre
That
Council approve the recommendations outlined in Report CPPS17-027, dated July
24, 2017 of the Director of Corporate Services and the Director of Utility
Services, as follows:
a)
That
$1,825,000 of the 2018 pre-committed capital funding for Transit Buses be
transferred to the Peterborough Operations Centre Project;
b)
That
$2,427,840 of Debenture Revenue from Development Charges – Public Works be
allocated to the Peterborough Operations Centre Project;
c)
That
$650,160 of Debenture Revenue from Development Charges – Transit Services be
allocated to the Peterborough Operations Centre Project;
d)
That
RFT T-19-17 for the Peterborough Operations Centre be awarded to JR Certus
Construction Company Ltd., 81 Zenway Boulevard, Unit #3 – 2nd Floor,
Vaughan, Ontario, L4H 0S5, at a cost of $19,776,186.00 plus HST of
$2,570,904.18 for a total cost of $22,347,090.18;
e)
That
a provisional work value of $1,043,716
be
committed to the project and the Administrative Staff Committee be provided the
authority to adjust the purchase order value to an upset limit of $20,819,902
plus HST as necessary to cover the costs of any change orders required to
complete the project; and
f)
That
the contract for P-13-14 to Reinders + Rieder Ltd., 57 Mill Street North, Suite 201,
Brampton, Ontario, L6X 1S9, for the Design of the new City of Peterborough
Public Works Operations Centre be increased by $23,945 from $644,952.50 to
668,897.50 plus HST of $86,956.68 for a total cost of $755,854.18.
19. Director
of Utility Services
Report USDIR17-007
Award of RFP P-13-17
for the Peterborough Transit Garage Location and Environmental Assessment Study
That
Council approve the recommendations outlined in Report USDIR17-007 dated July
24, 2017, of the Director of Utility Services, as follows:
a) That RFP P-13-17 for the Peterborough Transit
Garage Location and Environmental Assessment Study be awarded to IBI Group, 55
Clair Avenue West, Toronto, Ontario M4V 2Y7 at a cost of $208,904.00 plus HST
of $27,157.52 for a total cost of $236,061.52; and
b) That a
contingency fund of $100,000.00 be authorized to the consulting assignment and
the Director of Utility Services be delegated the authority to adjust the
purchase order to an upset limit of $308,904.00 plus HST of $40,157.52, if
required.
20.
Director
of Utility Services
Report USEC17-020
Award of RFP P-03-17
for Debris Removal and Inspection of Sanitary and Storm Sewers
That Council approve the
recommendations outlined in Report USEC17-020 dated July 24, 2017, of the
Director of Utility Services, as follows:
a)
That RFP P-03-17 for the Debris Removal and Inspection of
Sanitary and Storm Sewers, be awarded to Pipetek Infrastructure Services Inc.,
2250 Industrial Street, Burlington, ON, L7P 1A1 at a cost of $284,296.54 plus
$36,958.55 HST for a total cost of $321,255.09, for one year of service, with
an option to extend service for one additional year, and
b) That a
provisional work value of $150,000 be committed to the project and Utility
Services be provided the authority to adjust the purchase order value to an
upset limit of $434,296.54 excluding HST as necessary to complete this project.
21. City Clerk
Report CPCLK17-016
Award of RFP P-12-17,
for an Electronic Agenda Management Solution
That Council approve the
recommendations outlined in Report CPCLK17-016, dated July 24, 2017 of the City
Clerk, as follows:
That RFP P-12-17 for an Electronic
Agenda Management Solution for the City of Peterborough be awarded to eSCRIBE
Software Ltd., 204-60 Centurian Drive, Markham, Ontario, L3R 9R2 for a five
year period from August 1, 2017 to July 31, 2022, at a cost of $175,715.00,
with an option to extend for an additional five year period.
22. VIA Rail
High-Frequency Train Proposal
WHEREAS VIA Rail has submitted a
High-Frequency Train proposal to the Government of Canada for the
Windsor-Québec Corridor, the busiest in Canada;
WHEREAS within the VIA Rail
High-Frequency Train proposal the route from Toronto through Peterborough to
Ottawa with continuation of service to Montreal and Quebec City is identified;
WHEREAS this project aims to improve
the quality, frequency and reliability of passenger rail services and will have
a direct effect on the viability of VIA Rail by attracting more customers while
stimulating economic growth;
WHEREAS this project will create economic benefits in
communities along the line, including connecting passengers with: city centres,
intercity transit, smaller communities;
WHEREAS the VIA Rail project allows more options for
connections with other modes of transportation such as light rail and local
railways, and local airports;
WHEREAS this project requires a
significant financial contribution from the Government of Canada but also from
private sector investments;
WHEREAS this project allows an
increase in rail passenger services, which will lead to a significant reduction
in greenhouse gas emissions from the transportation sector, thereby effectively
supporting the Government of Canada's environmental objectives and directions
following the signing of the Paris Protocol;
WHEREAS the VIA Rail Project is
consistent with the Government of Canada's priorities for public transit
infrastructure;
BE IT RESOLVED THAT the Council of the
City of Peterborough:
1.
Supports
VIA Rail’s High-Frequency Train project;
2.
Calls
upon the Government of Canada to provide financial support for Via Rail's
High-Frequency Train project;
3.
Requests
the Government of Ontario to include VIA Rail's proposed High-Frequency Train
project in the list of priority infrastructure projects for Ontario; and
4.
Calls
on the governments of Canada and Ontario to ensure that the High-Frequency
Train projects of Via Rail are carried out in a way that enables the user to
have direct and fast access to railway stations and hubs in communities through
Eastern Ontario.
Submitted by,
Councillor Beamer
Chair
July 24, 2017